RESIDENCE HALL SERVICES

Building/Area Hall Offices

Residents may contact the Resident Assistants at the Hall Office during posted hours of operation. If help is needed when Hall Office staff is not available in the office, students should contact Public Safety at ext. 6666. Each hall office is located on the first floor of the building for traditional residence halls. The hall office for Village residents is located in the Thomases Commons. The hall office for the College Park Apartments is located in the Lodge.

 

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Fitness Centers

The Bradley Center website includes information about the Bill Bradley Sports and Recreation Center including the Sharp Fitness Center and the The Lodge Fitness Center. These facilities are managed by the Department of Athletics.

Both spaces are open to all students with a valid college ID during the hours posted.

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Laundry Facilities

Laundry is free for all Ramapo College residents.

Here’s where to find washers and dryers in each Residence Hall/Area:

• Bischoff, Mackin, Overlook, Pine – First floor
• Laurel Hall – Second floor
• College Park Apartments (CPA) – Laundry room across from Mimosa
• The Village – Thomases Commons

Laundry rooms are open 24/7.

Please note: The College is not responsible for items left behind. Items left for more than 24 hours may be removed, donated to a local charity, or discarded.

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Community Events

Community events are a key part of living on campus and are open to all Ramapo residents—no matter where you live or where the event is held. Check out our Events @ResLife calendar to see what’s coming up!

Resident Assistants (RAs), through the Office of Residence Life, plan events that help build community and support your learning outside the classroom. These programs offer a chance to connect with others, learn new things, and have fun.

Residents are encouraged to get involved by suggesting ideas or requesting events through their RA. Faculty and staff are also welcome to attend and support these events!

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Lockouts

Getting locked out happens—but please follow the correct process for assistance.

During Hall RA Office Hours

Monday–Friday: 12 PM – 12 AM
Saturday–Sunday: 8 PM – 12 AM
→ Contact your Hall RA Office for help.

Overnight (12 AM – 8 AM)

→ Call Public Safety at 201-684-6666 (or ext. 6666 from a campus phone).
The RA on duty will be dispatched to meet you at your Hall RA Office. Please wait outside the office.

Important: Do not go to staff members’ personal rooms for lockouts. All requests must go through the proper channels.

Day	Time	Cost
Monday – Friday	12:00 noon to 12:00 midnight	*No Charge
Monday – Friday	12:00 midnight to 8:00 AM	$15
Saturday and Sunday	12:00 noon to 8:00 PM	$15
Saturday and Sunday	8:00 PM to 12:00 midnight	*No Charge
Saturday and Sunday	12:00 midnight to 8:00 AM	$15

🔒 No Lockouts by Residence Life Staff between 8 AM – 12 PM (any day). If you have an emergency during this time, contact Public Safety.
📞 Courtesy phones are available near each hall/area office if you don’t have a cell phone.

* After 3 lockouts, you’ll be referred to your Residence Director (RD) or Graduate Residence Director (GRD). Repeated lockouts may lead to additional fines and a referral to the Office of Student Conduct. Take care of your student ID—avoid unnecessary fees and stress!

Questions? Contact your Hall RA Office.

Lost or Broken Student ID Access Cards

If you lose or break your student ID card, you must go to the Public Safety ID Room (C-101) for a replacement. The fee for a replacement card will apply. It’s important to replace a lost or broken card as soon as possible to ensure your access is not disrupted.

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Summer Storage Lockers located in The Overlook

There are limited storage lockers located in The Overlook. These lockers are provided on a “first come, first serve” basis as there are only a limited number of lockers, with priority given to International Students. A maximum of one (1) locker space will be assigned per person and there is a cost of $50.00 (fee subject to change) for the entire summer. The application process will begin at the end of March and approval will be given in early May. Please contact The Overlook office at overlook@ramapo.edu with any questions. Alternatively, residents requiring storage space may contact an outside storage company in the local area.

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Campus Resources

Visit Ramapo’s Information website for connections to all the important campus resources, including campus hours, and things to do on or near campus.

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Campus Mail

Mail is delivered to Residence Life by Central Receiving Monday through Friday. There is no mail delivery on Saturdays, Sundays, holidays, or when the College is closed.

Residence Life staff sort and place mail into student mailboxes daily. Students are responsible for checking their campus mailbox and Ramapo email at least once a day for important information.

📬 Mailbox Locations

• Bischoff, Laurel, Mackin, Overlook, Pine: First-floor lobby of each hall
• The Village: Thomases Commons
• College Park Apartments: The Lodge

🔐 Mailbox Combinations

Residents receive their mailbox combination by email at check-in.

Mailing Address

To avoid delays, use the following format exactly when receiving mail:

All mail is delivered to your campus mailbox, not your room or apartment.

📦 Receiving Packages

Packages for residents are delivered to the Office of Residence Life Mailroom, located in the Lodge (College Park Apartments).  

• The College uses EZTrackIt, a system that notifies you by email when a package arrives.
• To pick up a package, bring your Student ID to the Lodge Mailroom.
• Mailroom hours may vary—check the Residence Life mailroom website for current hours.

✉️ Sending Mail & Packages

• Stamped mail (letters or packages with postage) can be dropped off at the Lodge Mailroom.
• For shipping services (USPS, UPS, FedEx), you can visit:
  • Mahwah Post Office – East Ramapo Ave
  • FedEx – Route 17
  • UPS Store – Franklin Turnpike

🕒 Mail Delivery Schedule

• No mail is delivered on weekends, College holidays, or when the College is officially closed (e.g., inclement weather).

Federal Holidays with No Mail Delivery: New Year’s Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day

End-of-Semester Reminder: Be sure to update your address with anyone sending you mail.

Residents having issues receiving mail on-campus should notify their hall office.

Postage Stamps

Students can purchase stamps at the following locations:

• Roadrunner Central – Ticket counter on the 2nd floor of the Student Center (across from the Bookstore)
• Campus Bookstore – Also located on the 2nd floor of the Student Center
• Mahwah Post Office – 12 East Ramapo Avenue, Mahwah
• Local grocery stores – Many nearby stores also sell stamps

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Transportation Services

Ramapo College provides convenient transportation options for students, faculty, and staff—making it easy to travel around the local community and take advantage of our close proximity to New York City.

🚐 7-Day Shuttle Service

The College provides a free shuttle that runs 7 days a week to:

• Local businesses
• Ramsey Train Station
• Evening trips to nearby malls

🗓️ Check the latest shuttle calendar and schedule on the Transportation Services website.

• Seating is first come, first served (no reservations).
• Questions? Email: shuttle@ramapo.edu

🚌 New York City Bus – Short Line

The Short Line Bus runs to and from NYC 365 days a year.

• Discounted one-way tickets are available at Roadrunner Central (2nd Floor, Student Center – ext. 7933)
• Tickets expire on the last day of the calendar year and are non-refundable
• Valid for travel between Port Authority and Suffern (both directions)
• You must show a valid Ramapo ID on the bus
• Full price is charged if you buy your ticket on the bus

🗺️ View schedules and holiday service updates at: www.shortlinebus.com

Accessibility:
Need an ADA-accessible bus? Contact Short Line at least 48 hours in advance:
📧 shortline@coachusa.com
📞 800-631-8405 or 201-529-3666

📍 For full details on public transit options, visit:
👉 ramapo.edu/about/transportation

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Cable Television

Ramapo College provides digital cable TV service in all residential areas for a clearer, more reliable viewing experience.

🧾 What You Need to Know

• Digital Signal Only – TVs must have a QAM tuner to receive channels.
  • Older “tube/box” TVs usually do not work with digital cable.
  • Check your TV’s specifications or ask a store associate if you’re unsure.
• If your TV has a QAM tuner but still can’t get channels, you may need a digital converter box, like the iView 3500STB, available online or at electronics stores (approx. $30). Ramapo does not provide converter boxes. Note: The converter box does not support closed captioning. If you need captions, please contact media@ramapo.edu for assistance.

🔧 How to Set Up Your Cable

Most TVs need to be auto-programmed to find available channels. Here’s a general guide:

1. Turn on your TV
2. Press the Menu button
3. Select Setup or Settings
4. Choose Cable or Channels
5. Select Auto Program or Auto Tune
6. Press OK to start the scan

Refer to your TV’s manual or check the manufacturer’s website for specific instructions.

🚫 Cable Wire Policy

• Do not split cable lines or run cables through windows or doors.
• Each room comes with one cable jack per resident.
• Violations may result in conduct referrals.

🛠️ Reporting Issues

If your cable isn’t working: Contact your Hall Office right away. Residence Life will coordinate with Media Services. Please allow up to 2 business days for repairs. If issues persist, follow up with your Hall/Area Office.

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Community Living: Resident Responsibilities & Roommate Rights

Living on campus means being part of a shared community—not just renting a room. With that comes both rights and responsibilities to help everyone have a safe, respectful, and enjoyable experience.

🤝 Resident Responsibilities

As a member of the residential community, you are expected to:

• Be a good neighbor and treat others with respect.
• Report concerns—if you see or hear something that could harm others, let someone know.
• Resolve minor issues directly when possible.
  For example, if a neighbor’s music is too loud, try politely asking them to lower the volume. If the issue continues:
  • Contact the RA via the hall office
  • If you can’t reach someone, call Public Safety at 201-684-6666

Resident Assistants (RAs) are trained to help with issues and support a positive community environment.

🛏️ Roommate Rights

• • 📚 The right to read and study in one’s room without interference.
  • 😴 The right to sleep without unnecessary disturbances.
  • 🧽 The right to a clean and healthy space.
  • 🔑The right to worry-free access to one’s room.
  • 🔒 The right to personal privacy and freedom from inappropriate behaviors of others.
  • 🧑‍🤝‍🧑The right to host guests (as long as guest policies are followed and others’ rights are respected)
  • 🚫 The right to live in a space free from illegal drugs, cannabis, and—where prohibited—alcohol

🧼 Personal Hygiene

Everyone deserves a clean and healthy living space. As a member of a shared community, you’re expected to:

• Shower regularly
• Keep dirty laundry in a hamper or laundry basket
• Change bed sheets at least every two weeks
• Wear clean clothes and do laundry weekly

If you’re concerned about a roommate’s hygiene and feel uncomfortable addressing it directly, speak with your Resident Assistant for support. Failure to maintain reasonable hygiene standards may result in a conduct meeting and could impact your housing status.

Roommate/Suitemate Contracts

Roommate and suitemate agreements are important tools for creating a respectful and comfortable shared living space. These agreements aren’t just for resolving conflicts—they’re great for preventing them.

Who Needs One?

• All first-year students are required to complete a roommate/suitemate agreement with their RA early in the semester.
• All other residents are strongly encouraged to create one, and may be required to do so by Residence Life staff.

📝 Roommate/Suitemate Contracts FAQs

Why Are Agreements Important?

• They help everyone set expectations early—before problems arise.
• They protect everyone’s rights and promote open communication.
• Living together is easier when everyone is on the same page!

Does the agreement limit me?

Not at all. The agreement is a mutual understanding about what makes everyone feel comfortable. It’s about creating a space that works for everyone, not restricting anyone’s experience.

Can we change the agreement?

Yes. If new issues come up, your RA can help you and your roommates/suitemates revise your agreement. It’s a flexible tool that can grow with your needs.

What happens if someone doesn’t follow it?

Violating the agreement may lead to a meeting with your RA, GRD, or professional staff. In some cases, an administrative room change may be made by the Residence Life team to help resolve ongoing issues.

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Residence Agreement

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Guest/Visitation Policy and Procedures

Guest Procedures

Guests are allowed in the halls as long as they comply with all Residence Life policies and procedures and do not disturb the normal operation of the building.  Guests must carry the appropriate valid identification on them at ALL times and have access to their approved Guest Registration email if residing on campus after 10:00 PM. Guests must remain with their resident (host) at all times.  Residents will be held accountable for the behavior and/or actions of the guest(s).

Each registered guest is allowed to stay on-campus no more than three (3) nights (consecutively or not) within a seven (7) day period. A night begins and ends at 10:00 PM. RCNJ residents are allowed to host up to two (2) guests at any given time. Guests may not move from host to host to stay on-campus more than three (3) nights.

Current RCNJ residential students do not need to be registered as a guest. All residents are responsible for their guests.

The College automatically assumes that all residents within a shared housing unit (room/suite/apartment) agree to permit their roommate, suitemate, or apartment-mates to register guests in their shared housing unit, without having to provide prior acknowledgment of those guests. However, residents have the right to opt-out of this automatic Guest Registration by contacting their Resident Assistant to facilitate a roommate/suitemate/apartment contract. As with any roommate/suitemate/apartment contract, if someone violates the terms of the contract, staff in the hall/area office must receive a formal complaint before they can act upon it. It is important to note that once a complaint is received for a particular room/suite/apartment, all residents of that space may lose guest privileges until they come together and a contract is developed.

It is essential that students adhere to the Occupancy Limit for Residence Units Policy for the assigned room/suite/apartment. It is the responsibility of roommates/suitemates to alert the host of the guest of any issues or concerns they may have concerning any guests or the amount of guests entering their room/suite/apartment. It is recommended that students have open conversations with roommates/suitemates about guest expectations.

*Currently Enrolled commuters with current RCNJ IDs may use their IDs. If a commuter is not found on the list, they will need to provide another form of acceptable identification.

Adult Guests (18+)

An Adult Guest is defined as anyone who is age 18 years or older and not assigned to an on-campus student residence room, suite, or apartment.

Examples of Guests:

• RCNJ Commuter Students
• RCNJ Former Students
• Non-RCNJ Students
• Non-RCNJ Family Members

These individuals need to complete the Guest Registration process if visiting on campus after 10 PM and can be registered any night of the week. All guests must remain with their hosts at all times. Guests must have access to the approved Guest Registration email and a valid form of identification.

Minor Guests (Under age 18)

A Minor is defined as a person under 18 years of age. Minor Guests are only permitted to visit on the weekends (Friday-Sunday).

Minors over the age of 14 must provide a current high school identification card. All other forms of acceptable Identification listed above will be sufficient as well.

Failure to adequately supervise guests who are minors may result in disciplinary action or termination of minor visitation privileges.

All guests, regardless of age, must abide by all Ramapo College rules and local, State, and Federal regulations and laws.

Guest Registration Availability and Submission

In order to have a guest(s) after 10 PM, the resident (host) must register their guest(s) by completing the Guest Registration Process at any Guest Registration kiosk in the Residence Halls. Guest Registration will be monitored daily by Public Safety and Residence Life Staff.

No one may use the guest procedure to evade paying proper residence hall charges.  Guests may not move from host to host in order to stay on campus for more than the duration the policy states. Students and guests who are found to be in violation of these procedures will be documented by the Residence Life Staff or Public Safety Officers. Students who violate the Guest Policy may be referred to the Office of Student Conduct and may be subject to campus restriction ban.  Individuals, such as runaways or others fleeing lawful parental authority, are not permitted as guests.

NOTE: Depending on the situation, the College reserves the right to change or limit guest procedures.  Guest privileges will be revoked if actions impede the teaching and learning processes that are at the heart of the College’s mission.  Guests’ personal behaviors should conform to the wishes of all the residents in the room/suite/apartment.  It is the host’s responsibility to report the misconduct of guest(s) to the Department of Public Safety or Residence Life staff immediately. Any guest who may be in violation of a College Policy or impede the teaching and learning process that are at the heart of the College’s mission, may be asked to leave campus immediately and/or issued an immediate campus restriction ban.

Guest Restrictions

There are designated times throughout the year when guest privileges are more restricted in order to assist with Residence Hall operations. Below is a listing of these times and guest expectations and procedures.  Residents who reside on campus may not use their residency to allow others to circumvent paying for housing.

Time:	Policy:	More Information:
Fall Early Arrival Check-in	No Guests Permitted until check-in begins for designated building/ area	Residents in Early Arrival Housing who are approved to arrive to housing early due to an affiliation with a group on campus are not permitted to have guests.
Thanksgiving Break	Guests Permitted. Normal Guest procedures are followed.	Residence Hall Offices work on a revised schedule.
Fall Semester Finals	Guests Permitted. Normal Guest procedures are followed.	It is important to note that it is 24-hour quiet hours during this time and residents should be mindful of peers who are studying or preparing for finals. Please review expectations regarding 24-hour quiet hours and residents are expected to hold their guests to the same standards.
Fall semester check-out extensions	No Guests Permitted.	Residents are approved for a check-out extension for academic related reasons. No guests are permitted.
Winter Interim Housing	Guests Permitted. Normal Guest procedures are followed.	Winter Interim Housing period is for students who reside on campus in order to work for the college, are international students, or are in-season athletes. Residence Hall Offices work on a revised schedule. Winter Interim Housing residents do not have the authority to allow roommates/suitemates/apartment mates to move into residences prior to normally scheduled check-in date. A Student who is found violating this will be considered an Illegal Resident. Please reference the illegal resident procedures as listed below.
Spring Early Arrival Check-in	Guests Permitted. Normal Guest procedures are followed.	Residents in Early Arrival Housing, who are approved to arrive to housing early due to an affiliation with a group on campus, are permitted to have guests. Residence Hall Offices work on a revised schedule. A resident cannot register a semester roommate/suitemate/ apartment mate as a guest during this time period. Spring Early Arrival residents do not have the authority to allow roommates/suitemates/apartment mates to move into residences prior to normally scheduled check-in date. A Student who is found violating this will be considered an Illegal Resident. Please reference the illegal resident procedures as listed below.
Spring Break	Guests Permitted. Normal Guest procedures are followed.	Residence Hall Offices work on a revised schedule.
Spring Semester Finals	Guests Permitted. Normal Guest procedures are followed.	It is important to note that it is 24-hour quiet hours during this time and residents should be mindful of peers who are studying or preparing for finals. Please review expectations regarding 24-hour quiet hours and residents are expected to hold their guests to the same standards.
Spring semester check-out extensions	No Guests Permitted.	Residents are approved for a check-out extension for academic related reasons. No guests permitted.
Summer School	Guests are Permitted	The Residence Hall Offices work on a revised schedule. Once a resident participates in the end of summer “all summer move-over “no guests are allowed until regular check-in begins for designated building/ area. This is regardless of Fall placement on campus.

Guest Parking Procedures

Guests are allowed to bring their vehicles on-campus. Guests who will be parking a car on campus overnight will be required to compete the parking permit prompt on the kiosk after completing the Guest Registration process. Once a parking permit has printed, it must be placed on the dashboard of the car so the printed side can be visible from outside of the vehicle.

Guests may only park in designated Parking Lot D.

If a guest is only interested in visiting the campus for a couple of hours during the day, they should visit the Public Safety Booth at the front of the College for a day parking pass.

Guest Transportation Procedures

Guests are welcome to use both the RCNJ Shuttle and the NYC Port Authority Bus.

RCNJ Shuttle

They must be with their host at all times. All guests should have their Guest Registration Form available when riding the RCNJ Shuttle; they may be asked to present it. If a guest is using the RCNJ Shuttle to arrive from the train station, the host must be onboard the RCNJ Shuttle to meet him/her. The times and destinations for the RCNJ Shuttle are located on the Ramapo website.

NYC Port Authority Bus

Their ticket must be purchased with their host’s Ramapo ID at Roadrunner Central. A guest is not required to present a Guest Registration Form to ride the NYC Port Authority Bus.

Prohibited Residents

Prohibited residents are persons who visit residents’ rooms for long periods of time (for more than three days within a given week) or whose visitation violates the Guest Procedures in any way.  Unregistered guests are considered “prohibited.”

If the Office of Residence Life staff, officers from the Department of Public Safety, or other College officials find someone who is living in a campus residence, but who is not authorized to be there, the “host” student (or students) may be charged the regular housing charge for the “guest” and the “host” may be charged with conduct violations.  Violators may be fined and/or face judicial action.

Residents who are aware of a person(s) living on-campus without authorization or who is violating the Guest Policy, should notify their residence hall office staff as soon as possible. College Staff will be checking the Guest Registration database on a regular basis to ensure that all residents and guests are complying with the Guest Policy.

Occupancy Limit for Residence Units Policy

The following guidelines have been established to define Ramapo College’s occupancy limit for each residence unit (room, suite, and apartment) within our Residence Halls and Apartment Complexes. Occupancy limit is defined as the maximum number of persons permitted within a housing unit at any time, including residents assigned to the unit.

The chart below lists the occupancy limits:

Should College Staff observe the number of persons present in a residential unit exceeding the occupancy limit, it will lead to an immediate dispersal of the gathering by having all persons not residing in the unit vacate the space. The incident will be documented and referred to the Office of Student Conduct for disciplinary action. Please also see related policies: Alcohol, Cannabis, Other Drugs, and Good Samaritan Policy (Link).

Outdoor Congregations:

In addition to interior occupancy limits, the following guidelines are in place for exterior areas: Obstruction of the free flow of pedestrian or vehicular traffic on College premises or at College-sponsored or supervised events or activities is prohibited. Additionally, congregating in front of buildings/apartment entrances, stairwells, and balconies/landings is prohibited. Individuals or groups who obstruct the free flow of others will be instructed to clear the area and may be referred to the Office of Student Conduct for disciplinary action.

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Unauthorized Room Entry

Entering another student’s room without their permission is strictly prohibited and considered illegal.

You are not allowed to:

• Enter someone else’s room without their consent
• Enter any room (even your own) using anything other than your student ID swipe card

Using force or alternative methods to access a room may lead to disciplinary action, damage charges, and/or criminal charges. Always respect others’ privacy and use the proper access methods.

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Information Technology and Campus Media

Wireless Internet

• All residence hall areas have wireless internet. 
• Residence Hall rooms are equipped with wired Ethernet ports for each resident student in the room/apartment. 
• If you have connectivity issues please consult ResNet, contact your hall/area office or the ITS helpdesk (ext. 7777) or email helpdesk@ramapo.edu. 

TV/Computer Equipment Recycling

NJ legislature now requires that all TV and Computer equipment be recycled.  Ongoing recycling cannot be accommodated in the Residence Halls and Apartment complexes.  However, recycling drops will be set-up during the academic year in designated locations on campus.  As these dates may change from time to time, please review the Daily Digest and any materials from your hall/area office for dates and locations.  Do not leave any TV or Computer equipment for disposal in the Trash and Recycling areas unless expressly permitted.  If needing to dispose of TV or Computer equipment during periods other than Hall-closing periods, please consult with local recycling centers.

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Dining Services and Meal Plans

Dining Services Information

Click here to visit the Ramapo Dining Services website. For questions, contact the Dining Services Office at (201) 684-7773.

• Students living in Bischoff, Mackin, Laurel, Pine and The Overlook Halls must select and purchase a Dining Plan each semester. Students in campus apartments may choose a Dining Plan but are not required to do so.

For more details, please visit the Ramapo Dining Services website.

Dining Plan Options

All dining plan details can be found on the Ramapo Dining website.

Rollover of Flex Dollars: 

Unused flex dollars from traditional meal plans in the fall semester will roll over to the spring semester if you maintain a traditional meal plan for spring. Any remaining flex dollars from Flex or Block plans will also automatically roll over to spring but will expire at the end of the spring semester.

Meal Plans for CPA/Village Residents or Commuter Students:

If you do not live in a residence hall that requires a meal plan or are a commuter interested in purchasing one, please email mealplan@ramapo.edu from your Ramapo email account. Include your full name, R number, and the meal plan you want to select. Meal plans may be purchased at any time and remain valid until the end of the semester.

Unused flex dollars associated with one of the traditional meal plans from the fall semester will rollover to the spring semester, provided the student retains a traditional meal plan for the spring semester. Any remaining Flex dollars from a Flex plan or a Block plan will roll to the spring semester automatically. However, flex will expire at the end of the spring semester. 

Dining Plan Commonly Used Terms

Flex Dollars: These are dollars attached to all Dining Plans, which may be used to purchase meals over the allotted number for each week, for student catering, guest meals, or for use in any of the retail operations on campus. These dollars are similar to a debit banking account, with the assigned amount of dollars being available at the beginning of each semester and debited as they are used throughout the semester. These dollars will roll over from fall to spring semester provided the student remains on a traditional meal plan. After final exams in the spring conclude, any remaining flex dollar balance on your students card will be forfeited.

Late Night Dining:  In addition to the traditional breakfast, lunch, and dinner served, Ramapo College offers a late night dining program from 9 pm to 11pm Monday through Friday and 8 pm to 10 pm Saturday and Sunday. Students may use a meal swipe during this time frame.

Meal: This represents each time a student enters the student restaurant for breakfast, lunch or dinner. The student may enter the facility only once during each meal period, with the exception of the Ultimate plan, which offers unlimited usage. Any additional meals over and above the number stated in the selected Dining Plan will require payment with Flex, Ramapo Dollars, cash or credit.

Ramapo Dollars: Ramapo Dollars are similar to flex dollars and can be purchased in any amount, at any point throughout the semester. Ramapo Dollars are purchased separately, aside from a meal plan and will carry over from semester to semester. These funds may be used throughout the student’s college career at Ramapo. Ramapo Dollars are non-refundable regardless of the reason. Ramapo Dollars may be purchased at the Ramapo Dining Office or by emailing ramapodollars@ramapo.edu. Please include your name, R# and amount of Ramapo Dollars you would like to add. 

Charges for Ramapo Dollars are placed directly on a student’s account. Purchases made in Dining Services are paid by cash or check only and may be purchased for any amount. Ramapo Dollars may also be used in the Bookstore to make purchases. 

Retail Operation: This refers to facilities which are not specifically geared towards meal plans. The retail operations on campus are the Atrium, located in the Scott Student Center, Dunkin’ located in the Adler Nursing Building, the Convenience Store, located in the Trustees Pavilion and Common Grounds located in the Peter P. Mercer Learning Commons. All locations  accept cash, charge,  Flex and Ramapo Dollars.

Student Restaurant: The student restaurants are the facilities that offer all you care to eat dining for students on dining plans, as well as visitors who wish to pay a flat rate at the door. The student restaurants are located in the Trustees Pavilion (Pavilion) and the Scott Student Center (Birch Tree Inn).

Week: The week begins on Saturday and ends on Friday. There are four meals served Monday through Friday: breakfast, lunch, dinner, and late night dining. There are three meals served on Saturday and Sunday: brunch, dinner and late night dining. Meal allotment is reallocated on Saturday for brunch. There are approximately 16 weeks in each semester.

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Dining Facilities

Following is a list of the dining facilities on campus. Hours vary by location and time of year. Customers can call Dining Services at 201-684- 7773, visit the Dining Services website or see signage posted at each location for specific hours of operation.

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The Atrium

The Atrium is a retail operation located in the Scott Student Center. This operation accepts cash, credit, Flex and Ramapo Dollars as methods of payment. This location is primarily a quick service and convenience item venue.

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The Birch Tree Inn

The Birch Tree Inn is an all you care to eat Student Restaurant located in the Scott Student Center. This operation caters primarily to the resident students with a meal plan however also accepts cash, credit, Flex and Ramapo Dollars as methods of payment as well. The menu includes a variety of daily choices designed to suit the needs and tastes of students.

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Dunkin

Ramapo College is now home to one of the forty-eight in total next generation store fronts of Dunkin’. The Next Gen storefront, located in the school’s Adler Center for Nursing Excellent building features a modern atmosphere with new innovative technologies. Donuts, breakfast & lunch items, Nitro infused coffee and a state of the art tap system for coffee brewing are just a few of the new offerings that you can experience when visiting the location. This operation accepts cash, credit, Flex and Ramapo Dollars as methods of payment.

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Common Grounds

“We Proudly Serve” Starbucks is located in the Peter P. Mercer Learning Commons. Please see our website for hours of operation. Serving both hot and cold Starbucks drinks as well as pastries, breakfast items and assorted hot and cold grab and go items. This operation accepts cash, credit, Flex and Ramapo Dollars as methods of Payment.

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Changing Dining Plans

Students may change their Dining Plan up until the 100% refund date, as published in the Residence Life Important Dates website. To request a change, email mealplan@ramapo.edu from your Ramapo College email account. Be sure to include your full name, R number, and the new dining plan selection.

Dining Rules and Regulations

Students must present a valid college I.D. card in order to use their Meal Plan, Flex Dollars or Ramapo Dollars. Meal Plans are non-transferable and may not be used by anyone other than the owner of the I.D. . Students are entitled to unlimited service while in the Student Restaurants, however, food, trays or service ware may not be removed from the dining area. If an I.D. card is lost, student’s must notify Dining Services immediately to ensure that their account is protected until a replacement card can be obtained through Public Safety.

As a common courtesy to other users, students are asked to place their food, dishes, utensils, etc., in the provided receptacles when leaving the dining facility. These rules apply to all outside seating areas as well.

Meal Plan Options for College Park Apartments and Village Residents

Students living in campus apartments have access to full kitchen facilities and may choose to cook their own meals. While a dining plan is not required for apartment residents or commuter students, it is highly encouraged for added convenience.

Apartment residents and commuters may:

• Sign up for a Meal Plan by emailing mealplan@ramapo.edu from their Ramapo College email account. Be sure to include your full name, R number, and preferred meal plan.
• Residents may purchase a Block Plan, which includes a set number of meal swipes per semester.
• Buy Ramapo Dollars for use at dining locations across campus by emailing ramapodollars@ramapo.edu.

For more details on available dining plans and options, visit the Ramapo Dining Services website.

Late Night Dining

Late Night Dining allows students to enjoy lighter fare such as pizza, pasta, ice cream, made to order deli sandwiches, quick service foods, fruit and assorted beverages at the Birch Tree Inn from 9 pm to 11pm Monday through Friday and 8 pm to 10pm Saturday and Sunday. Students may access “late night” as part of their Meal Plan or with Flex, Ramapo Dollars, cash or credit.

Boxed Meals

Students who are ill, injured, or unable to visit a campus dining location due to a disability may request a boxed meal through Dining Services. To make arrangements, please call Dining Services at (201) 684-7773.

A friend or roommate may pick up the boxed meal on the student’s behalf by presenting the student’s Ramapo ID and a brief note of explanation. Whenever possible, advance notice is appreciated to help ensure timely service and accommodate dietary needs.

Special Diets

Dining Services can accommodate most special diets. Vegetarian and vegan interests are kept in mind as menus are developed. There is a specific process for making special requests for medical, religious, cultural or other reasons.  Students with such requests should inquire at the Dining Services Office, located across from the Atrium dining room.

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Facilities, Housekeeping, and Work Orders

Cleaning, Recycling and Trash Removal

Residents are responsible for cleaning their own suite/room/apartment bedroom, bathroom and common areas. Residents are also required to bring their own cleaning products, vacuum, broom, and mop. It is highly recommended that residents create a timeline for cleaning their living area at the beginning of each semester. Please view the  Sustainability Website for information regarding Ramapo College’s commitment to Sustainable Practices.

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The Office of Facilities and Work Orders

The Office of Facilities has a web based system that allows users to input a request for routine services via a series of click-and-pick menus. Any questions regarding this site can be referred to Facilities at extension 7660. Please report any work order needs to your hall office and the Residence Life staff will submit the request on your behalf.

If you require immediate assistance, problems such as no power, elevator malfunctions, plumbing leaks/clogs, no heat/AC any lock related problem, or health safety concerns please call the Service Desk at extension 7660, Monday through Friday, 8:00 AM to 4:30 PM or Public Safety after these hours at extension 6666.

If utilizing the online system on your own, please send only one request per issue. Our system will send automatic email notifications to the sender when the request is processed, when the status changes and when the work is complete. If you have any questions or concerns regarding your request, you may call our Service Desk at extension 7660; please reference the request number generated by the system when you call.

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Asbestos

The College Park apartments were built before 1980, and some of their construction materials contain asbestos. Buckeye, Holly, International, Mimosa, Elm, Palm, Redwood, Hickory, Science, Mulberry, and Cypress have been renovated and are asbestos-free. Materials that contain asbestos include floor tiles/mastic and joint compound in walls and ceilings. These materials present no hazard unless they are impaired or disturbed. Puncturing these materials could cause a release of asbestos fibers. Please do not insert nails, tacks, hooks or otherwise impair or disturb the materials. If you notice any damage, please vacate the apartment and report it immediately to your Resident Assistant. Please contact Gina Mayer-Costa, the Director of Environmental Health and Safety, at gmayerco@ramapo.edu or at 201-684-7531 with any questions.

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Heating Ventilating Air-Conditioning Units (HVAC)

Please do not block HVAC units with furniture or personal belongings, and do not cover vents. Students who detect a smell or noise should submit a work order immediately. If smoke is visible, they should contact Public Safety immediately while vacating the area. HVAC units are inspected twice a year.

The process of switching the cool air to heat in the fall and heat to cool air in the spring can take up to one week. Once air has been switched by our Facilities department, they will not switch the air back to it’s previous setting until the following semester. The Village, the College Park Apartments Phase II, the Overlook and Pine Hall have the ability to experience cool air and heat year-round. Should you have concerns at any time with your heating and cooling system within your residence area, please be sure to contact your hall office or Resident Assistant for assistance.

We encourage all residents of a living unit to agree on an HVAC setting for the suite at the start of each semester.

Should you have concerns at any time with your heating and cooling system within your residence area, please be sure to contact your hall office or Resident Assistant for assistance.

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Pest Extermination and Insects

Ramapo College is located in a wooded area with a diverse and plentiful population of insects. However, students who find an excessive number of insects in their room/suite/apartment. should contact their hall office staff. The College employs the practice (IPM), (Integrated Pest Management) in conjunction with the service of a contracted pest control company. IPM means before using aggressive measures, the College exhausts other measures first. For instance, Facilities makes sure that screens are in place on all windows and weather stripping is in place around doorways, etc. Students are also expected to take out trash on a regular basis, report any plumbing leaks and practice clean housekeeping standards. Leaving dirty dishes or food items in unsealed containers will invite vermin. In some cases, monitoring traps are used to identify the pest involved and a determination is then made on how to proceed. Residents will be informed if more aggressive measures are needed. Students should contact their hall/area office to coordinate with The Office of Facilities in the event that they believe there is a pest problem.

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Facilities Emergencies and After Hours Emergencies

Any needed repair that affects the health, safety or security of students should be reported immediately. The chart below provides guidelines for determining who to call for emergencies. Examples of emergencies are: clogged/overflowing toilets, broken pipes, any lock problem, no heat, and broken windows in inclement or cold weather or no lighting around stairways.

Time of Day	Who to Call	Phone
8:00 AM – 4:30 PM, Monday – Friday	The Office of Facilities	201-684-7660
4:30 PM – 8:00 PM	Public Safety	201-684-6666
After midnight	Public Safety	201-684-6666
Weekends	Public Safety	201-684-6666
8:00 PM – 12:00 midnight	Your hall office (to speak to your RA)	Found here

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Miscellaneous Maintenance Issues

Odors in Pine Hall

From time to time and under certain weather conditions, residents may notice a natural gas odor in Pine Hall.  A pressure relief valve located outside of the boiler house next to Pine Hall causes this odor. The valve is designed to relieve boiler pressure when four or more of the boilers shut down simultaneously. This odor will be of short duration and poses no danger to anyone. There are NO gas lines in the building. However, it is important that students still continue to report all unusual odors of any kind immediately to the Facilities Office, 8:00 AM to 4:30 PM or to the Public Safety Department after 4:30 PM.

Bischoff/Mackin/Overlook bathroom fumes

The bathroom floor drains in Bischoff, Mackin and the Overlook may emit a foul odor at some point during the semester.  Students who smell this odor coming from the drain should try to solve the problem by pouring a few cups of water down the drain first. DO NOT use any liquid plumber solution to unclog a drain. These products damage the plumbing system. If the smell remains, contact the Facilities Office at ext. 7660.

Pending maintenance requests

Students who have submitted a maintenance request and have received no action or follow-up about it in a reasonable time frame should notify the appropriate hall office, or call the Facilities Service line ext. 7660.  Students who call the Service Line and have received the emailed response should have the work order number available when asking questions about the request.  Students should keep in mind that the average response time for non-emergency work requests is approximately five (5) days.  The average response time for emergencies between 8 AM and 10 PM is less than 60 minutes.

Plumbing

Residence Life has provided a plunger for each resident’s bathroom.  Please contact the hall office if a plunger is not present at the time you check-in.

Toilet overflow

Call Facilities at 201-684-7660 and let them know about the problem if the above steps do not resolve it.  An overflowing toilet is considered an emergency repair; if the Facilities Department is unavailable, immediately call Public Safety at 201-684-6666. Students can stop an overflowing toilet by shutting off the water valve at the bottom left or right-hand side of the toilet (this feature may not be available on all toilets).  To close the valve, turn it counterclockwise, this will prevent water from passing through. Students can also use the plunger provided in each bathroom to loosen any materials or waste that may be clogging the toilet.  

DO NOT use any liquid plumber solution to unclog a toilet or drain.  These products damage the plumbing system.  Inform the Residence Life staff if it becomes a recurring problem.  Call Public Safety at 201-684-6666 if there is a plumbing emergency.

Water conservation

High efficiency water-saving toilets, low-flow sink aerators, and showerheads have been installed in the residence halls.  Please follow these guidelines in order to ensure the proper functioning of these items:

• Use toilet paper conservatively and be as efficient as possible.
• Dispose of all feminine hygiene products in a wastebasket securely wrapped.
• Never flush foreign objects, wipes (disposable or flushable), feminine hygiene products, food, trash, or paper towels down the toilet.
• Medical syringes and other medical waste must be disposed of according to NJ laws and regulations. See the Director of Health Services for information.

Please note: Students found responsible for clogging the toilet due to not adhering to the above guidelines will be held liable for all costs associated with cleanup and replacement of college property such as carpet, tiles, furniture etc.

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Public Safety and General Information

The Public Safety Department is here to help keep our campus safe. It’s located in Rooms C-101 and C-102 of the Academic Building. The main office (C-102) is open 24/7, year-round. The Parking and ID Office (C-101) handles Photo ID cards and parking permit services.

• For non-emergencies, call (201) 684-7432 or ext. 7432 on campus phones.
• For emergencies, call (201) 684-6666 or ext. 6666.
• For parking-related questions, email: parking@ramapo.edu.

Photo Identification Cards

All Ramapo students are issued a Ramapo ID card through the Public Safety ID Office (Room C-101). You are expected to carry your ID with you at all times, as any Ramapo official or Residence Life staff member may request it for identification purposes.

• Lost or damaged ID? You can get a replacement at the Public Safety ID Office.

Guest Identification

All overnight guests in the residence halls are required to carry an Overnight Guest Pass at all times and must present it when asked by a college official.

⚠️ Failure to provide proper ID (for either students or guests) may result in a fine and/or disciplinary action.

Parking on Campus

All students who plan to bring a vehicle to campus must:

• Read and follow the RCNJ Motor Vehicle Rules and Regulations available on the Public Safety webpage.

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Temporary Permits

If you’re using a different vehicle temporarily, you must get a one-day temporary parking permit at the Public Safety booth located at the campus main entrance — otherwise, the vehicle may receive a citation.

• Need a permit for more than one day? Visit Public Safety (Room C-101).

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Reserved Parking

Certain parking spaces on campus are reserved and clearly marked — including those for individuals with disabilities, fire lanes, Residence Life Staff, Service Vehicles, and other designated uses.

• Do not park in these spaces without proper authorization. Violators may be issued costly citations, have their vehicle booted or towed at their own expense, and may face NJ State fines starting at $200, especially if ticketed by the Mahwah Police Department, who also patrol campus.
• Students are not allowed to park in reserved or unauthorized residence areas based on their parking permit. Always park in the area assigned to your specific permit.
• All parking regulations are strictly enforced.

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Gate Access/Resident Area Parking

Residents who need gate access must visit the Public Safety Parking and ID Office (C-101) to have their Ramapo ID card coded. ID cards are not automatically activated for gate access.

Gate & Parking Area Guidelines by Residence:

• Bischoff & Mackin Residents: May park in Bischoff/Mackin lots. Overflow: C1, C2, C3, or D lots.
• Pine Hall (First-Year Students): May park only in D Lot.
• Village Residents: May park in B-4, C, or D lots.
• Laurel Residents: Must have their ID coded for Tupelo Gate (South side) to access the parking deck via Woods Road.
• Overlook Residents: May use the parking deck for overflow, but only access it from the North side. Overlook IDs are not coded for the Tupelo/Woods Road gate.

Parking Citation Appeals Process

Citations issued to vehicles must be appealed within 20 calendar days of issuance. Failure to file the appeal within 20 calendar days constitutes forfeiture of the right to appeal. Appeals are made online at https://ramapo.thepermitstore.com/.

Appeals ARE NOT CONSIDERED for the following reasons:

• Ignorance of the regulation
• Stated inability to find a legal parking space
• Operation of the vehicle by another person
• Stated failure of parking enforcement staff to ticket previously for similar offenses
• Inability to pay the fine
• Disagreement with RCNJ Motor Vehicle Rules and Regulations

In all cases, appellants should provide evidence to support their position, i.e., witness statements, photographs, etc. The Appeals Committee may invalidate citations found to be in error but may not reduce published fines or other sanctions for those reasons listed above. The decisions of the Appeals Committee, comprised of Ramapo College staff, faculty and students are final. Appellants will receive an email notification of the Appeal outcome. The Appeals Process can take up to one month or more during the academic year.

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Visitor and Guest Parking

All residents and their guests must follow campus motor vehicle regulations. Failure to do so may result in the loss of parking privileges for the resident student and the guest being banned from campus. Refer to the Guest Policy for additional details.

Overnight Guest Parking:

• The only approved overnight parking locations for resident guests are the C Lot and D Lot.
• Guests may not park in residential areas overnight—violators will be ticketed.

Resident students are responsible for:

• Ensuring their guest parks in a legal location
• Obtaining a temporary overnight parking pass from their residence hall staff on behalf of their guest

Note: All vehicles are parked on campus at the operator’s own risk.

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Driving on Walkways

Emergency vehicles (police, fire, EMS) may occasionally need to use walkways to gain closer access to buildings. Similarly, some campus vehicles may use walkways when there is a direct work-related need, but only at slow speeds.

Golf carts and other campus vehicles operated recklessly or at unsafe speeds pose a serious danger to pedestrians and violators will face fines and disciplinary action.

Please be safe and courteous by:

• Using only roadways for vehicular travel
• Stopping to yield to pedestrians at all crosswalks

Driving on walkways is a direct violation of campus motor vehicle regulations and New Jersey Motor Vehicle Statutes. Violators will be subject to fines and/or disciplinary action. This rule is especially important to protect the safety of students.

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Driving on Campus

Operating a motor vehicle on Ramapo College campus is a privilege granted under the College’s rules and New Jersey state laws. All individuals bringing a vehicle on campus must comply with these regulations.

Residents are required to report any traffic or automobile accidents that occur on campus to the Public Safety Office immediately.

The posted speed limits apply throughout campus roads and parking lots. Drivers must refer to the Motor Vehicle Information, Rules, and Regulations published by Public Safety for detailed guidelines.

Pedestrians always have the right of way. Drivers must stop to allow pedestrians to cross safely. Several campus roadways feature raised pedestrian crosswalks, where vehicles must slow to a posted 5 mph speed zone, cross carefully, and stop for pedestrians attempting to cross.

Driving under the influence of alcohol or drugs is strictly prohibited by New Jersey law, as is driving without a current and valid driver’s license.

All vehicles must have valid registration and insurance as required by law.

Ramapo College enforces New Jersey State laws, and violations may result in fines, judicial action by the College, and/or involvement of law enforcement.

The Mahwah Police Department has the authority to arrest drivers on campus and issue municipal tickets for parking or traffic violations, particularly in handicapped or prohibited areas.

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Campus Safety

The Jeanne Clery Disclosure of Campus Public Safety Policy and Campus Crime Statistics Act of 1998 requires colleges and universities receiving federal funding to disclose reported incidents of certain criminal activities on their campuses.

In compliance with this law, the Public Safety Department provides a booklet titled Public Safety Department Policies and Practices and Campus Crime Statistics to anyone who requests it. This same document is available to students online and can be viewed here. Printed copies are also available in the Public Safety Office.

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Construction Sites

To ensure everyone’s safety, only authorized contractors and certain college officials are permitted beyond or within construction barriers. These barriers are installed to protect all members of the campus community.

Students must not go beyond construction barriers (such as fences) surrounding hazardous construction areas. Even in areas without barriers, students are required to maintain a safe distance. Entering, or throwing objects into or beyond these areas, will result in fines and serious disciplinary action.

If you observe any hazardous conditions at a construction site, please contact Public Safety immediately at 201-684-6666.

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Vandalism

Students are urged to immediately report any vandalism, destruction of property, or other inappropriate behavior to their Resident Assistant, hall office, or Public Safety at 201-684-6666. If graffiti contains prejudicial statements or symbols, please contact Public Safety immediately. Bulletin Boards located throughout the Residence Halls and common areas are monitored; any damage or unauthorized alteration to these boards will be considered vandalism. Violators will be referred to the Office of Student Conduct.

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Public Safety Escorts

The Public Safety Department provides escort services when staffing allows. Escorts are intended to ensure student safety and are not available for social visits or academic errands. Escorts will be provided only from on-campus locations to a student’s residence or automobile.

Students should contact Public Safety at ext. 6666 if they perceive danger to themselves, others, or property, or if there is a serious health emergency. Suspicious persons or situations should always be reported. In emergencies requiring police, dial 9-911 (from a college phone) or 911 (from a non-college phone). Routine transportation to locations such as the post office, bank, train station, or grocery store is not provided by Public Safety. Please consult the shuttle schedule or arrange transportation via local taxi services.

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Complaint Form for Reporting Incidents

The Ramapo College Public Safety Department and the Student Well Being Core request students’ assistance in addressing crime and other incidents, including bias incidents, on campus. Students aware of crimes in progress or past incidents should report them immediately. An anonymous Complaint Form is available on the Public Safety Department webpage. Hard copies can also be requested at the Public Safety office or the Student Well Being Core. All reports, including anonymous ones, will prompt an investigation.

Residence Life Policies and Procedures

This section outlines the key policies and procedures of the Office of Residence Life. It does not include all rules and policies that apply to students. For a comprehensive overview of Ramapo College policies and procedures, please refer to the Student Handbook.

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Housing Selection Information

Eligible continuing residents may participate in the online housing selection process in the spring term. Commuter Students are not eligible to participate in this process. The process allows students to choose housing based on class status (determined by number of earned credits).  Residence Life is unable to guarantee all residents will receive their preferred housing choice. In order to participate in the online process, continuing residents must submit a $500 non-refundable deposit by the specified deadline.  Details pertaining to this process will be posted on the Residence Life website during the spring semester. Students who do not participate in the housing selection process will not be guaranteed housing for the upcoming semester.

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Housing Deposit for Continuing Residents

Continuing residents who wish to reserve campus housing for the subsequent academic year will be required to submit a non-refundable $500 housing deposit. This deposit must be paid in order for a student to be eligible to participate in the online housing selection process. The deposit will be used as a credit against a student’s housing charges for the term in which housing is being reserved. Housing deposits are non-refundable and will be forfeited should a student withdraw from housing. Students who withdraw are encouraged to review their account online within 48-72 hours to see if the forfeited housing deposit has created a balance on their account or increased a current balance.

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Housing Contract

Students who reside in campus housing are required to comply with the policies and expectations outlined in the Residence Agreement, which all residents sign prior to residing in campus housing. The most updated Residence Agreement will always be located here.

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Guaranteed Housing

Students are guaranteed housing for eight consecutive semesters as long as they remain full-time students, are in good social and academic standing, satisfy all their financial obligations to the College, and follow published procedures regarding Housing Selection and the Spring Intent process.

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Summer Housing

The area that summer school residents will reside in varies each year; placement information will be provided upon summer check-in. There are no “alcohol allowed” housing assignments available, regardless of age; all summer student housing assignments will remain “alcohol prohibited.” Meal plans will not be available; however, students may purchase Ramapo Dollars by emailing ramapodollars@ramapo.edu with their request. Summer housing is limited and placement is made on a first come, first serve basis.

Summer Housing is available to enrolled Ramapo College students who meet any of the following criteria:

• Registered for summer classes
• Ramapo College Student Employee
• Internship
• International Students
• Housing Insecure (Approval is required for this option)

Prior to being approved for summer housing, student records will be checked to ensure students are in good social standing with the College. Students who are not in good social standing will not be eligible for summer housing.

Students who work for Ramapo College are entitled to a 50% housing discount. To qualify for the employee discount, students must be employed by Ramapo College, work a minimum of 15 hours a week and their dates of employment must match their registered summer housing session. Student volunteers are not eligible for the 50% housing discount.

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Full-Time Status

On-campus residence is only available to students who are registered and actively attending as full-time (which is equivalent to 12 credits or more) during both fall and spring semesters of said academic year.  Students who drop below full-time status after the last day to drop classes with 50% tuition refund date (as per the published academic calendar) will receive notification from the Office of Residence Life that they have been granted a one-time only exception to stay in the residence area.  A student will only be granted this exception once in their college career.  If the student drops below full-time status again, they will receive a notice to vacate the residence area.

Graduating seniors in their last semester, a resident completing the final classes in a minor or a resident unable to carry 12 credits for disability related reason will always be granted an exception to stay in residence area without being in full-time status.  Such persons must inform the Office of Residence Life in advance via email to reslife@ramapo.edu to receive approval to reside on campus with less than the minimum requirement.

Room Occupancy

Students may occupy their assigned residence hall room on the opening date announced prior to each semester. Failure to occupy a reserved room by the first official day of classes may result in forfeiture of the student’s room assignment. The space may be reassigned to students on the housing waitlist. Any student forfeiting a room assignment will need to reapply for any future housing requests. If a student needs to check in later than their area’s check in day, they must email their hall office by the date that they are originally supposed to check in with the date they plan to arrive in order to keep their housing assignment.

All residence halls/apartments/suites/rooms shall be vacated no later than 24-hours after the student’s last final examination or, at maximum, no later than the time designated in the closing letter. Students must follow the special directives issued by the Office of Residence Life regarding checkout, guests and all other matters. Exceptions may be granted to students on a case by case basis and should be communicated to your respective Residence/Area Director prior to the expected departure date.

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Administrative Relocation Policy

The Vice President of the Student Well Being Core or their designee reserves the right to reassign any student to another space for reasons of discipline, safety, health, unresolved conflict, or to achieve maximum space utilization.

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Room Consolidation

The Office of Residence Life reserves the right to reassign any student to another space for reasons of discipline, safety, health, unresolved conflict, or to achieve maximum space utilization. When a resident is left in a double occupancy room without a roommate, for whatever reason, the resident may be required to select a new roommate for their room (or one will be selected for the resident), or move in to another residence room that has a vacancy. Residents without roommates are not allowed to use their roommate’s furniture/space as someone may move in at any time to occupy the existing vacancy.

Ramapo College reserves the right to (a) authorize or deny room and roommate changes, (b) place additional students in a student’s assigned room, (c) consolidate vacancies, and (d) re-designate building assignments if it is in the best interest of the overall housing community. Students may be administratively reassigned by the Vice President of the Student Well Being Core (or designee) to maintain the best environment for learning.

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Check-in

On the first day of a student’s approved date to move into their housing assignment, students will report to their assigned residence hall area. Prior to arrival, students should complete the check in agreement as well as the emergency contact information. A mailbox number and combination will be issued at the time of check in. A resident’s suite door and the front entrance door are programmed for access using their student ID card. Residents who do not check-in within 24 hours of the opening of the Residence Halls/Apartments may forfeit their housing unless prior arrangements have been made for a late check-in. If a resident will be checking in late, they need to email their hall office to inform them of their late arrival prior to the scheduled check in date.

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Check-Out Information

All residents must complete the check-out processes that are communicated by the Office of Residence Life prior to the end of the Fall and Spring semester in order to avoid an improper check-out fine, starting at $75.

Students who are approved for a room change are required to remove all personal items from their original housing assignment and complete check-out paperwork at the original hall office by the date and time communicated in their approval notice. Failure to check-out as directed may result in an improper check-out fine and further disciplinary action.

CLOSING INFORMATION WEBSITE POST CHECK-OUT BILLING WEBSITE

Check-Out Room Configurations

Upon check-out, it is the residents’ responsibility to ensure that all college issued furniture and/or other related college property are returned to its original location and properly assembled. Failure to comply with these expectations may result in damage billing charges and/or disciplinary action.

Check-Out Extensions

Students who need to remain in housing past the designated check-out date and time must complete the Check-Out Extension Request process. Requests for check-out extensions will not be granted for any non-academic related reasons including unavailable/late transportation and off-campus employment. Students who have approved check out extensions are not allowed to have guests during the approved extension period.

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Bed Bunking is Prohibited

Bunking beds—stacking one bed on top of another—is not allowed in residence halls, except in specific rooms in Pine Hall. A listing of these rooms can be found on the Pine hall Website.

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Housing Withdrawal Process

Students who wish to withdraw from housing must do so by following the online withdrawal process, online. The Withdrawal process is not complete until all belongings have been removed from their room/suite/apartment and all necessary paperwork has been completed. Failure to check-out properly may result in an improper check-out fee. Upon completion of your check-out, a damage assessment of the student’s room will be conducted. The hall/area office will submit the housing withdrawal form to the main Residence Life Office after the student has completed the check-out process. Please note: Filling out this form does NOT withdraw the student from classes; course withdrawals must be completed through the Registrar’s Office.

If you withdraw from housing and decide at a later date that you would like on campus housing, you must resubmit a commuter housing application with the required housing deposit to the Office of Student Accounts. Upon receipt of your commuter application, your name will be added to the commuter  list. Please note: housing is not guaranteed for those on the commuter list.

Students who voluntarily withdraw from housing, students who are administratively withdrawn from housing or students who lose housing as a result of a judicial sanction must reapply for any future housing requests, as their guaranteed housing status is no longer in effect. Once a student is withdrawn from housing, they are considered a commuter student and must reapply for future housing requests as their guaranteed housing status is no longer in affect.

Students who have been granted an approved Medical Leave of Absence (MLOA) must follow the withdrawal process outlined above. Students who intend to return to housing after the MLOA must obtain clearance through the Office of Counseling and Health Services. Although, students are guaranteed housing upon their approval of return, we are unable to guarantee a specific housing assignment. The student’s age as well as credits (on file at the time of placement) will be taken into consideration.

Students who are withdrawing from housing for Military obligations or a Study Abroad program through Ramapo College must submit a Temporary Housing Withdrawal Form to the main Office of Residence Life. Although, students are guaranteed housing, we are unable to guarantee specific housing requests. The student’s age as well as credits (on file at the time of placement) will be taken into consideration. Students will be responsible for all housing charges until they have officially completed all check out procedures and withdrawal processes. Students who do not properly follow the check- out procedures will be charged a $75 fee for an improper check-out.

No refunds will be issued for housing or dining plan changes after the 50% refund deadline. Please review the Critical Housing Dates & Deadlines Calendar for refund deadlines.

HOUSING WITHDRAWAL PROCESS WEBSITE

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Abandoned Items

Personal belongings that are left in a residence hall after the resident has vacated, checked-out of, or when the resident is no longer entitled to access the housing assignment, items will be declared abandoned. The College is not responsible for any abandoned items. Such items may be disposed of immediately, including by housekeeping services or other persons. The College is not responsible for any items left abandoned in the laundry room. These items may be donated to the local shelter or discarded.

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Damage Billing Procedures

Residents are responsible for any damage that is caused on College property or at a College-related event. At check-in, residents receive a Room Inventory via their Ramapo college email. The Room Inventory contains information about the condition of the campus residence to which the student is assigned. There is an opportunity to dispute what is contained on the Room Inventory, which will be communicated upon check-in. After this time, it is assumed to be an accurate assessment of the condition of the residence and its contents.

Residents are billed for damages, as they become known, often as a result of a room inspection. Damages are added to the student’s account. It is the student’s responsibility to see that damage bills are paid. (An outstanding balance on an account may result in a student’s inability to gain certain College services, to register, to obtain an official transcript, etc.). Malicious or repeated major damages may also result in disciplinary action in addition to charges for repair or replacement.

After residents check-out of the residence halls at the end of the term, the Residence Life Staff will make a final inspection of the residence and compare the facility’s condition to the original inventories. Facilities staff makes the determination of the cost to repair any damage/loss. Depending on the situation, outside contractors may be used or College staff (often on overtime) may be assigned to repair damage/loss. Damage charges are assessed as a result of depreciating the value of the item that belongs to the college; not necessarily to be able to replace something or repair it to its original value.

If more than one student occupies a space in which damage/loss occurs, the students will be held equally liable, unless one or more takes responsibility for the damage/loss. If damage/loss does occur, it is helpful if the residents notify the hall office (via email is recommended) to ensure that billing is correct and the circumstances surrounding the damage/loss known. More information about damage billing can be found on the billing website.

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Alcohol Allowed Housing

Alcohol Allowed Housing 

Suites within The Village, within the 7th and 8th floors of Laurel Hall, and students enrolled in Graduate School may become Alcohol Allowed.

Residents may become eligible for Alcohol Allowed Housing, beginning on the first day of classes for the semester, as per our Academic Calendar; pending they have complied with the application process.

Application process:

1. Each resident who is 21 must fill out the alcohol allowed agreement.
2. Once the alcohol allowed agreement is filled out by all residents who are 21, the residents need to send an email to their hall office to confirm they have all filled out the form.
3. The hall office will place an alcohol allowed agreement inside, next to the apartment door. It is the residents responsibility to ensure that this agreement is always visible in the allocated spot that it was placed.

Once the above requirements are met, our staff will review the request, and hang an official alcohol allowed sign on the inside of the suite. The agreement must be placed in the holder next to the suite door before alcohol can be present. Until this process is completed, the housing assignment is alcohol prohibited. The agreement is only valid for one semester and Residence Life staff will update the agreement each semester.

Please refer to the Student Handbook for Ramapo’s Alcohol Cannabis, Other Drug and Good Samaritan Policy.

ALCOHOL, CANNABIS, OTHER DRUG, AND GOOD SAMARITAN POLICY Alcohol Allowed Housing List

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Room Change Process

If you’re interested in changing your room, please visit our Room Change Process webpage. It includes step-by-step details and a link to the digital Room Change Request Form (available during active room change periods).

Before submitting a request, we recommend:

• Reviewing the full process on the webpage
• Checking the Residence Life Events & Important Dates calendar to understand how a room change might affect you

Room changes are not guaranteed. Requests depend on available space and other factors, and final decisions are made by the professional Residence Life staff.

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International Students

International Student Early Arrival Requests

Request for early arrival – Fall semester:

Continuing international students may request to be an early arrival at no charge. Arrivals prior to the all Summer housing move-over date will be charged based on a prorated Summer school housing rate, and only if the student’s residence assignment is ready for occupancy.

Request for early arrival – Spring semester:

Continuing international students may request to be an early arrival at no charge for check-ins occurring two days prior to the regular Spring check-in date. Arrival beyond two (2) days before regular Spring check-in will be charged based on a prorated Winter housing rate.

All early arrival requests must be submitted at least three weeks in advance to erylariv@ramapo.edu.

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Housing Accommodations for Persons with Disabilities

Residents with a documented disability who wish to request housing accommodations in order to take full advantage of college programs and services must contact the Office of Specialized Services. For a student’s housing accommodation to be considered timely the student must complete the OSS affiliation process by the following deadlines:

                                                                    Fall                              Spring                         Summer

Continuing students:                           March 15th                  November 1st                   April 1st

First year students:                              June 1st                       November 1st

Transfer students:                               June 1st                      November 1^st

Students who miss the housing deposit or the OSS accommodation request deadline will be placed based on availability over the summer or during the room change process. Attempts will still be made to meet the student’s accommodation needs, however based on availability  arrangements may not be accommodated.

In some cases, a late OSS accommodation request will result in Residence Life’s inability to meet an approved accommodation request for the semester in which it was originally requested.

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Themed Housing Options

Gender Inclusive Housing

Most housing assignments on Campus are made based on the same gender. Ramapo College seeks to provide a living environment welcoming to all gender identities; one not limited by the traditional gender binary. Gender Inclusive Housing (GIH) allows for same-gender, opposite-gender or other-gender identities to live together regardless of biological sex. This provides a living/learning environment where residents can learn about and explore gender identity and expression in a supportive environment.

Gender Inclusive Housing participants must commit to maintaining an inclusive and welcoming living environment free of discrimination based on gender identity and sexual orientation. Each resident accepted to live in Gender Inclusive Housing must agree to the Gender Inclusive Housing Agreement and will have a responsibility to develop and uphold standards for the community. Participants must also agree to take part in the assessment of the Gender Inclusive Housing program by participating in occasional surveys.

More info about Gender Inclusive Housing can be found on the Women’s Center website.

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Noise Policies

24-Hour Courtesy Policy

Respect for others is key to a positive living environment. A 24-hour courtesy policy is in effect at all times—this means noise should always be kept at a reasonable level.

• Be mindful of your volume, especially with music, TV, and conversations.
• If someone is being too loud, you’re encouraged to politely let them know.
• Noise should not be heard outside of rooms, suites, or apartments.
• Musical instruments and large exercise equipment (like treadmills) are not allowed in the residence halls or apartments. Use the Fitness Centers in the Lodge or Bradley Center for workouts.

Quiet Hours

Official Quiet Hours:

• Sunday – Thursday: 11:00 PM – 8:00 AM
• Friday – Saturday: 1:00 AM – 12:00 noon

During these times, noise should not be heard outside your bedroom, suite, or apartment.

Noise Violations and Consequences:

• 1st & 2nd violations (witnessed by staff): Written Warning
• 3rd violation: $50 fine charged to your student account
• Further violations: Possible referral to the Office of Student Conduct

Final Exam Week: Quiet Hours are extended to 24 hours a day and strictly enforced. Violators may face housing termination and disciplinary charges.

Note: Quiet Hours also apply to all public areas around/outside residence halls, apartments, and parking lots. Dates for 24-hour Quiet periods will be announced before each semester’s closing.

Stereos & Audio Equipment

You’re welcome to bring stereo or audio equipment to your room, suite, or apartment—but it must be used responsibly and respectfully.

• Consider using headphones to avoid disturbing others.
• If your music or audio is too loud and a fellow resident or staff member asks you to turn it down, you are expected to do so.
• Speakers may not be placed in windows.

If you don’t lower the volume when asked, you may face disciplinary action. In some cases, you may be required to remove your stereo or audio equipment from your space.

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Roadrunner Courts Noise Advisory

Residents of Laurel Hall and Pine Hall should be aware that events with live music or DJs may take place in the Roadrunner Courts area (the quad next to Laurel Hall and the basketball courts).

All events held in this space are approved by the Office of Events and Conferences and may include activities such as academic classes, Greek Week, and Earth Week.

These events are expected to follow regular quiet hours.

If you have questions about reserving the Roadrunner Courts area, please contact the Office of Events and Conferences.

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Winter Weather

Snow & Ice Removal

Snow and ice are cleared by Facilities and outside contractors. Please note: the College does not shovel out private vehicles.

A limited number of snow shovels are available at each Residence Hall Office.

• Bring your student ID to borrow one during office hours.
• If a shovel is not returned, you may be charged a replacement fee.
• You’re also encouraged to bring your own shovel for personal use.

Snow Plowing Safety

Do not gather on roads or walkways while snow plows are operating.

You may be asked to move your car to another lot to help with plowing. Please follow any instructions given.

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Staff Entry into Student Housing

Authorized Ramapo staff—including Residence Life, Facilities, and Fire Safety—may enter student rooms or apartments for the following reasons but not limited to:

• Room inspections
• Checking occupancy or vacancy
• Repairs or maintenance
• Assessing damages
• Inventory of College property
• Policy compliance
• Emergencies involving safety, health, or property

Advance notice is not required for staff to enter for these purposes.

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Room Inspection Information

A Room inspection is a regularly scheduled procedure conducted by Residence Life staff to ensure that the condition of the College’s property remains clean, healthy, and safe. Authorized College personnel can enter student rooms for the purposes of conducting Room Inspections, repair and maintenance, assessment of damages, inventory of College property, determinations regarding compliance with College policies, or emergencies where imminent danger to life, safety, health, or property is reasonably suspected.

Residence Life staff will conduct three inspections during the fall semester, and three during the spring semester. The exact date and time of these inspections will not be posted. Please refer to the schedule below for the dates during which Room Inspections will take place. Please report any major damages or safety issues to your Resident Assistant as soon as possible.

Residents’ rooms/apartments can pass or fail the inspection based on the status of the apartment/suite/room, common area, bathroom, and bedroom. If the entire room/suite/apartment fails inspection, each resident will be fined $50.00 or more, depending on the specific conditions of the living areas. All fines will be billed to the resident’s College account.

Egregious room conditions may result in disciplinary action. including but not limited to additional fines, referral to the Office of Student Conduct for a disciplinary hearing, and/or sanctions including removal from housing. It is the resident’s responsibility to remember the time periods of monthly inspections.

Room Inspections Schedule

Please note that inspection weeks are unannounced with the exception of this general schedule. Dates are subject to change. All changes will be posted on the residence life Website . The New Jersey State Fire Inspector also completes unannounced safety inspections in all campus residences during both the Fall and Spring semesters. These inspections are separate from the Residence Life Room Inspections. However, students may still be documented and held financially responsible for any violations found by the NJ State Fire Inspector.

 

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Room Inspection Guidelines

It is expected that:

• The room/suite/apartment, kitchen, bathroom, living room does not have any prohibited items. See list of prohibited items section and see Residence Life Agreement. There are extensive fines, irrespective of inspection fines, for possessing prohibited items. Residents will be charged for each prohibited item discovered in their unit.
• Residents may claim responsibility for prohibited items with their hall office; otherwise the entire unit will be assessed any and all applicable charges.
• Recyclables have been removed and placed in recyclable dumpsters.
• All garbage has been removed and wastebaskets have been emptied.
• Bathroom has been cleaned by sweeping and mopping the bathroom floor, wiping down the sink, shower and toilet areas.
• Kitchen and living room have been cleaned (if applicable) by sweeping and mopping floors, vacuuming carpet, washing all dishes and wiping down sink, counter and dining tables. All appliances such as microwaves and refrigerators must be cleaned.
• Bedrooms have been cleaned by vacuuming carpet, removing all garbage from all areas, wiping down desk and dresser.

Please note that damage charges are also assessed during Room Inspections. Conditions such as holes in the walls, appliances that appear abused or misused resulting in a repair or replacement, broken windows, damaged blinds, graffiti, nail holes, broken or missing screens and any other damaged items that are in the place of residence may also result in additional replacement/repair charges.

This is not an all-inclusive list but a set of guidelines to assist residents in preparing for your Room Inspections.

PROHIBITED ITEMS LIST

Room Cleanliness

Residents are expected to keep their room, suite, or apartment reasonably clean and safe throughout their stay. Maintaining a clean living space supports personal health, community standards, and campus safety.

Important Guidelines:

• Rooms deemed excessively dirty, unsafe, or unsanitary may result in fines or disciplinary action.
• At checkout, all personal belongings must be removed from the room, suite/apartment, and any shared/common areas.
• Items no longer wanted must be disposed of properly in the designated dumpsters.
• Students may be charged for:
  • Room cleaning if excessive mess is left behind
  • Excessive garbage removal
  • Any personal items left behind

Common Area Responsibility:

• Garbage left in hallways, stairwells, lounges, or lobbies may result in fines to individuals or the entire building, depending on where the trash is found.

Be respectful of your space—and your community—by keeping things clean and properly disposing of waste before you leave.

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College Posting Policy

The purpose of this policy is to establish a system for efficiently disseminating information, maintaining the aesthetic appearance of the college environment and ensuring that all postings are in accordance with the New Jersey State Fire Code.

DESIGNATED POSTING AREAS

The first floor “cores” between each of the academic wings has bulletin boards for the following purposes:

• AFT/CWA/Local 195 announcements
• Human Resources announcements (locked, glass enclosed boards)

In all buildings on campus:

• Academic wings have bulletin boards maintained by specific academic or administrative departments. Cork boards throughout all academic buildings next to faculty and staff offices are reserved for faculty and staff use.
• Roadrunner Design (RRD) in the Office of Marketing, maintains separate boards, and marked as such with signs, in various areas of campus for the following:
  • Events sponsored by campus entities with materials in various sizes, including, but not limited to, 8.5”x11”, 11”x17”, and 24×36”. 
  • Events sponsored by off-campus entities, a maximum quantity of five will be accepted, and the off-campus entity is responsible for printing and delivering to RRD.

DESIGN STANDARD

All publications wanting to be posted by a Ramapo College club, organization or office must follow the College’s design standard. Any posting that does not follow the standard will NOT be posted or will be removed from posting. For more information about the design standard please review the design standards on our website. RRD also has a design team, which can assist with designing posters and flyers in accordance with the College’s design standard.  RRD can be reached by visiting, the Roadrunner Design Website. Requests for design services should be submitted at least two weeks in advance of the date needed, via the RRD Project Request form.

FLYERS

For the purposes of this policy “flyer” refers to any document at the size of 8.5”x11” used to advertise, announce or promote an event, activity, or opportunity. If an individual or organization wishes to use a flyer at 8.5” x 11”, it must either: a) Be designed by Marketing; b) Be designed by RRD; or c) receive approval for hanging by the RRD team. Once one of these criteria is met, the posters will be posted by RRD and then removed in a timely fashion.

POSTERS

For the purpose of this policy “poster” refers to any document at  11”x17” or 24” x 36”. If an individual or organization wishes to use a poster larger than 11”x17”, it must either: a) Be designed by Marketing and Communications; b) Be designed by Roadrunner Design; or c) receive approval for hanging by the Roadrunner Design team. Once one of these criteria is met, the posters will be posted by RRD and then removed in a timely fashion. 

ALCOHOL AND OTHER DRUG IMAGES

To support Ramapo’s commitment to an alcohol-free social environment, materials will promote a healthy, normative environment and not contain pictures of alcohol or alcohol beverage containers for events both on and off campus. This policy applies to all campus locations. All persons and organizations, including non-members of the College and commercial establishments, are required to comply with this policy.

POSTING PROCEDURES

• Roadrunner Design completes the actual hanging of all flyers and posters.
• All flyers and posters must be approved by RRD and stamped before any flyer or poster will be posted.
• Only those flyers or posters that advertise, announce, or promote an event, activity, or opportunity applicable to Ramapo College students are eligible for posting.

• All flyers or posters sponsored by the College or by College-affiliated organizations must include:

• • Ramapo College Logo.
  • Disability Services Accommodations Information.
  • The name of the event or opportunity, the name of the sponsoring organization, and the date, time, and location of the event.

• A maximum of 20 – 8.5” x 11” and/or 11” x 17” flyers and posters and/or a maximum of 7 – 24” x 36” posters for Ramapo events will be posted in academic wings and the wall outside of the Center for Student Involvement (CSI). This covers all approved posting areas in the adjoining academic wings. 
• Flyers for Non-College members or commercial establishments (Non-College events) will be posted in designated areas per RRD, on boards in some of the academic areas as space permits.

• Flyers or posters for Non-College Events may not include any College logos or other indicia implying Ramapo College affiliation or sponsorship.
  • A maximum of 5 flyers will be posted.
  • As noted above, flyers and posters for non-college events or commercial establishments will not include marketing and promotion of alcohol and alcohol beverages both on and off campus.
• All flyers and posters will be posted for a 2 week period, unless otherwise approved by RRD for longer periods.
• Copies of all approved flyers and posters are available on Basecamp.
• Flyers and posters will be posted on the approved bulletin boards by the RRD posting staff each business day. 
• In the event the Bulletin Boards are filled to capacity, flyers and posters will be posted in the order in which they were submitted when space becomes available.
• Flyers and posters will be removed in a timely manner by the RRD posting staff.
• For Ramapo events only, flyers and posters may be distributed on campus by members of the College Community, having received prior approval from the RRD team and Events and Conferences.
• These flyers or posters are not required to have the aforementioned logos.
• Flyers or posters may not promote events or activities that are illegal or in violation of the College’s Code of Conduct.
• Any flyers or posters hung not in accordance with this policy will be removed.
• Organizations violating the posting policy may lose their right to post and may also lose additional club/organization privileges.
• Individual students who violate the posting policies may face disciplinary charges.
• Maliciously destroying/defacing others’ flyers will result in either administrative or disciplinary action.

RESIDENCE HALL SPECIFIC POSTING POLICY

• For distribution of flyers and posters in the Residence Halls, all approval policies, listed above, must be followed.
• Flyers and posters to be displayed in the Residence Halls must first be approved by the RRD team.
• After approval from RRD posting staff, the person submitting flyers will be notified via Basecamp when they are approved. RRD will drop off the flyers and posters to the Residence Life office and the flyers and posters will be posted by Residence Life staff. Residence Life is currently accepting 6 flyers or posters (one for each residence hall).

• There is no space available for non-college posting in the Residence Halls.

Questions or requests for additional information about the Posting Policy can be directed to Roadrunner Design at roadrunnerdesign@ramapo.edu or by visiting ramapo.edu/rrd.

Solicitation & Charity Drives

Solicitation is prohibited in the residence halls. This includes door-to-door sales, distribution of flyers, collection of money, placement of menus in locks of doors or under doors, etc. Residents should report suspicious persons to Public Safety immediately.

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Charity Drives and Dorm Storming

Going door to door for charity drives or promoting events is not permitted; this includes “dorm storming.” The offices of Residence Life and the Center for Student Involvement (CSI) have outlined the below policy to ensure that charity collections are handled ethically and professionally.

Food/Other Drives: 

Food/Item drives will be allowed as long as the requirements are followed. Food/Items must be collected at a table that is staffed at all times by the members of the club or organization sponsoring the drive. Tables must be arranged through the Office of Events and Conferences and authorization for the drive must be obtained through the Civic and Community Engagement Center (CCEC). Space in hall lounges or lobbies need to be reserved through each hall office for the buildings the drive will be conducted in. Advertising for the drive can occur as long as posting policies are adhered to. Only approved advertisements will be allowed to be posted in the Residence Areas.

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Apartment Doors/Building Doors

Apartment doors and stairway doors may not be propped open or obstructed from closing (e.g. taped open to prevent the lock from engaging) at any time for reasons of fire safety and security. Disciplinary Action may result if any suite doors are found propped open or vandalized in any way.

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Bypassing Entrance Doors

Gaining access to any building by bypassing security devices can compromise personal safety and/or cause structural damage to the building door and is strictly prohibited. Anyone found bypassing these devices will face disciplinary action and will be responsible for the cost of any repairs necessary. Bypassing includes: using any item to open entrance doors/activate door sensors, using any item to keep entrance doors from closing, forcibly holding/propping entrance doors open, and any other means of passing through entrance doors without swiping an assigned Ramapo College ID card. Only front entrance doors may be used to access residence halls.

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Barbecue Policy

Fires may only be lit on stationary grills provided by the College. Charcoal is not permitted in each apartment or residence hall room. All ash and used charcoal briquettes must be disposed of in metal drums, which are provided at each barbecue area. College policies regarding noise/quiet hours, trash and alcohol must be observed at all times. Ramapo College Fire Safety, Mahwah Fire Department, and the New Jersey Division of Fire Safety, Public Safety, Residence Life or an On Call Administrator may shut down a barbecue if appropriate. Students who leave charcoal briquettes or barbecues unattended may be prevented from further use of barbecues. Barbecues cannot be attended by an excessive amount of guests. Requests for outdoor events must go through Events and Conferences.

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Bicycles, Rollerblades, Skateboards, and Scooters

Students are prohibited from using roller blades, skateboards, bicycles and scooters inside the residence halls.

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Bicycle Racks

Due to space constraints, bikes may not be stored in Pine, Bischoff, Mackin, Overlook, or Laurel. Students should lock their bikes to the racks provided outside each of these buildings. Those living in the Village or CPA may store bikes in the bedrooms or closets of their residences (but not the common areas).

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Littering

In the interest of protecting the environment, the disposing of any form of litter other than in designated receptacles, is prohibited.

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College Property (Furniture and Personal Furniture)

Students may not transfer or move any college property, including but not limited to lounge furniture, computers, indoor and outdoor benches, tables, chairs, umbrellas, permanently attached items and/or unattached items from their original rooms or outdoor locations, for any reason. Outdoor furniture, such as benches, tables, trash bins, and other items, may not be moved at all. Outdoor benches have been placed in such a way as to accommodate many. They are not to be placed inside of apartments, on stairwells, or within 25 feet of the entrance of any building. This distance allows people to use the outdoor benches while smoking, avoiding a smoking policy violation and exposing others to unwanted secondhand smoke inhalation. The unauthorized transference of college property may result in disciplinary action and/or a fine for the person(s) responsible for moving the item(s). However, in the event that the specific person(s) responsible for the violation cannot be determined, residents assigned within the common area may be fined. The college may decide to remove certain college property if such violations persist.

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Personal Furniture

Furniture must not impede egress from a room, suite or apartment. Residents’ personal furniture must have a label attached stating that it meets CAL115 fire safety guidelines. Residents will be responsible for removing any personal furniture during checkout. Any furniture left behind will be discarded and residents will be charged for removal.

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Obstruction of Common Areas

In order to avoid potentially dangerous situations, hallways lobbies, stairwells and common areas must be kept free of obstructions at all times. For example: trash bags, bicycles, furniture, or other items may not be left in places where they might obstruct paths for entrance or egress.

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Pets

All pets (with the exception of fish in a tank smaller than 10 gallons) are prohibited. Emotional support animals, however, may be present after approval through the Office of Specialized Services. If you would like to bring a service animal on campus, please also review the information concerning them through OSS. College staff living in campus residences may have certain approved pets.

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Failure to Comply with Residence Hall Staff

Residents are required to follow the directions from Residence Life Staff who are acting in the performance of their duties. Failure to comply with such directions may result in disciplinary action.

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Room Decorations

To avoid wall damage, residents should not use nails, masking tape, or scotch tape to hang posters and pictures. These items can result in damage charges. Fun-Tack is allowed but must be fully removed to avoid charges; however, it is not permitted in the Overlook or Laurel. Adhesives that are difficult to remove will result in residue charges at checkout.

Blocking egress with tapestries, drapes, or beads is a fire hazard and is prohibited. Heating units must remain unobstructed. Room doors, inside and outside, should not be covered with combustible materials; only 5% of the entrance doors may have papers, flyers, or pictures.

Room decorations must comply with fire safety regulations. At least 50% of wall space must remain free of posters, papers, and other hangings. Cardboard is not allowed on walls, and no decorations may hang from ceilings or windows.

Prohibited items such as wreaths, live trees, wired lights (including LED lights), and certain flammable furniture will be confiscated without compensation. For a full list of prohibited items, refer to the Prohibited Items List.

Residents under 21 or in alcohol-free housing cannot display alcohol containers or paraphernalia. Windows must not feature alcohol displays. These items will be confiscated, and residents will be referred to the Office of Student Conduct.

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Screens

Screens may not be removed from residence hall windows. Throwing anything out of the room/apartment window is prohibited. Entering/exiting through any room/apartment window is also prohibited. A fine and judicial action may result for removing screens from anywhere in the residence halls, including rooms/apartments and common areas such as stairwells, lobbies, lounge, etc.

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Trash, Recycling & Composting

Trash & Garbage Disposal

Proper trash disposal is essential to maintaining a clean, safe, and healthy living environment for all residents. Please follow the guidelines below based on your housing assignment:

• Apartment Residents: All trash must be securely bagged and placed directly into the outdoor dumpster located near your apartment complex.

• Traditional Residence Hall Residents: Trash should be securely bagged and disposed of in the designated trash room within your building.

Do not leave garbage in hallways, stairwells, outside your apartment, suite, or room. This creates health and safety hazards and is a violation of college policy.

Trash left in common areas may result in:

• Fines charged to all residents of the area (common area charge).

• Inspection of the trash by Facilities and Residence Life staff to identify those responsible.

• If no individual is identified, group responsibility will apply and all residents of the apartment/building may be fined.

• Repeated violations may lead to further disciplinary action.

Help keep your community clean and respectful by disposing of garbage properly.

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Recycling

Ramapo College, in partnership with the Office of Residence Life and the Office of Facilities Management, is committed to sustainability and requires recycling in all residence halls and across campus.

Each room, suite, and common area is equipped with a blue “Single Stream” recycling bin. These bins are for recyclable materials only, including:

• Aluminum and steel cans
• Plastic bottles (no bags)
• Paper
• Glass
• Cardboard

Important Guidelines:

• Do not place recyclables in plastic bags.
• No need to sort—just place items directly into the recycling bin.
• Recyclables must be taken to your building’s designated collection area.
• Contamination (e.g., putting garbage or plastic bags in the recycling bin) is a violation of policy.

Failure to follow recycling procedures may result in fines and disciplinary action.
For more information on what can and cannot be recycled, visit the Recycling Website

Composting

Ramapo College offers composting in select residence halls and areas as part of its commitment to sustainability.

Upon request, residents can receive a tan composting bin for their room or apartment. Students are responsible for the care and cleaning of their compost bin.

What Can Be Composted:

• Vegetable & fruit scraps
• Eggshells
• Coffee grounds & filters
• Tea bags
• Bread
• Cooked rice

Do NOT Compost:

• Meat or dairy products
• Paper or plastic
• Feces or pet waste

Compost should be emptied regularly into a campus-approved compost collection area—not trash or recycling bins.

For more details, including bin requests and drop-off locations, visit: Composting Website

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Business Activity in Residence Halls

Residents are not permitted to operate any organized business or conduct activities intended to generate personal profit from their room or apartment.

This includes, but is not limited to:

• Selling goods or services
• Running online businesses
• Using campus phone numbers or Wi-Fi/data connections for business purposes

Using College resources (e.g., room phones, internet access, or residence spaces) for business activities is a violation of campus policy.

Violations may result in disciplinary action.
If you have questions about what is permitted, please contact the Office of Residence Life.

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Roofs

Students are strictly prohibited from entering onto the roof of any campus building. Violators of this policy will be referred to Student Conduct.

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Sports in the Residence Halls

All sports activities are prohibited inside and in the immediate vicinity of all residence halls, including but not limited to football, darts, wrestling, boxing, hockey, soccer, basketball, baseball, frisbee, water balloon fights, and skateboarding. There are facilities available that are more appropriate for such activities. Residents may visit the Bradley Sports and Recreation Center to find out more about available sports activities (such as intramurals) in which they may participate, or contact a Resident Assistant regarding events involving sports/athletic activities.

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Cooking in Residence Halls

Pine, Bischoff, Mackin, Overlook, and Laurel Halls are not designed for major cooking in the rooms/common areas; therefore, students are not allowed to bring electrical appliances for cooking. Instead, residents of these areas must purchase a meal plan (see our section on dining for more info). However, all residents may warm up food or cook snacks in the microwave. Residents should be extra cautious when cooking to not only prevent fires, but also to prevent inadvertent activation of fire alarm systems. Please be sure to turn on vents if available. More information about prohibited appliances can be viewed in our prohibited items list.

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Misconduct & Disciplinary Referrals

All residents are expected to behave respectfully and responsibly in the residence halls. The following actions are not allowed:

• Disruptive or disorderly behavior
• Abusive or offensive language
• Fighting or physical altercations
• Ignoring or refusing to follow directions from College staff
• Horseplay (e.g., water balloons, shaving cream fights)

These behaviors will be documented and reported to the Office of Student Conduct. Students may face disciplinary action, including possible removal from housing.

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Insurance Claims Against The College

Ramapo College is an agency of the State of New Jersey and, as such, is covered by the New Jersey Tort Claims Act NJSA 59:1-1 et. seq., the New Jersey Contractual Liability Act NJSA 59:13.1 et. seq., and the availability of appropriations. The State of New Jersey does not carry public liability insurance, but the liability of the State and the obligation of the State to be responsible for tort claims against its employees and property are covered under the terms and provisions of the New Jersey Tort Claims Act. Ramapo College is represented by the State in legal matters.

Property insurance provides residents with protection against damages and losses that may occur while at college, home, or when studying abroad. Residents can have peace of mind knowing that their personal property investments will be protected. All residents are strongly encouraged to obtain property insurance. The College does not have insurance that covers students’ belongings.

• GradGuard  click here for further details

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Fire Safety

I. Introduction to Fire Safety – Policies and Procedures

Fire Safety continues to be a top priority at Ramapo College. The College continues to be proactive in assuring a fire safe environment and improving our fire prevention and preparedness measures.

The fire safety information contained within and referenced throughout this document is intended to inform our resident students and staff about the following:

• The fire safe environment on campus, including the College’s fire protection systems and our partnerships with community emergency responders
• Fire safety preparedness and prevention information including the do’s and don’ts of your fire safety responsibilities
• Fire evacuation information including what do when you can and cannot get out, as well as assisting persons with disabilities
• Fire safety education and training resources
• Remedies for non-compliance with fire safety policies and procedures, including sanctions and confiscation of prohibited items
• Applicability of policies to resident staff and their guests
• Information on the use of emergency egress doors in residence halls

All resident students and staff are required to read this information and be familiar with all College policies and procedures. In the event of a fire or emergency, awareness of fire safety practices may help prevent injuries and save lives.

The College has a zero tolerance policy in connection with any infractions of the Fire Safety Policies and Procedures. Students and staff should direct any Fire Safety related questions to Evan Kutzin, Ramapo College Fire Marshal at ekutzin@ramapo.edu.

Note: The following information is also available on the Fire Safety section of the Environmental Health & Safety website: https://www.ramapo.edu/ehs/fire-safety/

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II. FIRE SAFE ENVIRONMENT

The College employs a full-time Fire Marshal to act as a fire safety specialist for the campus community. Fire Marshal Evan Kutzin is available to assist students and staff with any fire safety questions or concerns that may arise. He can be reached at ekutzin@ramapo.edu or through Public Safety after business hours.

The Department of Environmental Health and Safety and the College Fire Marshal work in close partnership with resources on campus and throughout the community to maintain a safe and healthy environment for all students and staff.

A. Partner Resources

Public Safety:

• Public Safety responds to all trouble alarms, supervisory alarms, and fire alarms on campus. Public Safety assists with the orderly evacuation of the building, locating the cause of the activation, accessing the fire alarm panel, and logging all alarm reports.
• Public Safety Officers perform a fire watch function in buildings that have impaired fire alarm or fire sprinkler systems, in compliance with the NJ Uniform Fire Code.
• Public Safety acts as Liaison with the Mahwah Police Department during all emergencies.

Residence Life:

• Professional housing staff members periodically visit each student’s room to conduct Health & Safety inspections and to ensure compliance with the Prohibited Items List and all policies and procedures for student housing.

Facilities and Capital Planning:

• The Department of Facilities manages work order repairs and preventative maintenance in all campus buildings. Facilities staff maintain emergency lighting and exit signs, fire doors and hardware, and the campus fire hydrants.
• The Office of Capital Planning works on long-term and large-scale renovations, building improvements, and new construction. Capital Planning works closely with the College Fire Marshal and the New Jersey Division of Consumer Affairs to review all plans and ensure compliance with all applicable building and fire codes.

Mahwah Fire Department:

• The College Fire Marshal works closely with first responders from the Mahwah Fire Department to help train and prepare firefighters to respond to emergencies on campus.
• The Mahwah Fire Department is dispatched to all fire alarms on campus.
• The College Fire Marshal responds to all fire alarms during business hours and anytime when his presence is requested during off hour emergencies.
• The College Fire Marshal acts as Liaison to the Mahwah Fire Department during all emergencies.

Mahwah Police Department:

• The Mahwah Police Department responds to all fire alarms on campus to assist Public Safety with the orderly evacuation of buildings.
• The Mahwah Police Department conducts periodic patrols of the campus and assist with large functions at the request of Public Safety.

New Jersey Division of Fire Safety (NJ DFS):

• The College Fire Marshal works closely with the NJ DFS to conduct annual fire safety inspections in all campus buildings. Certain buildings also require additional quarterly inspections based on their life hazard use.
• The College Fire Marshal submits all fire protection system annual reports to the NJ DFS as required.
• The College Fire Marshal submits all required permit applications to the NJ DFS and coordinates all permit inspections.
• The College Fire Marshal is required to report all fires on campus to the NJ DFS. A representative from the DFS may be dispatched to investigate the origin and cause.

New Jersey College and University Fire Safety Professionals Association (NJCUFSPA):

• The College Fire Marshal is the campus liaison to the New Jersey College and University Fire Safety Professionals Association, a group of campus fire safety specialists from around the State.

Fire Protection System Contractors:

• A licensed fire protection systems contractor annually inspects all fire suppression and detection systems. Any deficiencies found during the inspection and testing are repaired in accordance with the provisions of the appropriate National Fire Protection Association (NFPA) standard.
• All fire extinguishers are inspected monthly by a fire protection systems contractor.
• All fixed kitchen cooking locations are protected by fire protection systems. The systems are inspected regularly by a fire protection systems contractor and the ventilation hoods are periodically cleaned as required by code.

B. Fire Protection Systems

All residence halls and apartments are equipped with fire sprinkler, fire alarm, smoke/heat detection, fire extinguisher, and, where required, carbon monoxide detection systems. In addition, all other buildings on campus also include the required fire safety systems. The fire detection and suppression systems are monitored 24/7 by Public Safety and all fire alarm notifications are relayed to the Mahwah Police Department who then immediately dispatch the Mahwah Fire Department to campus.

In addition to the fire safety systems noted above, the College has a network of fire hydrants, fire department connections, and post indicator valves (PIV’s) that must be kept fully operational and clear of obstructions at all times in order to supply water to the fire suppression systems. All fire safety systems are maintained in accordance with the requirements of the New Jersey Uniform Fire Code. Maintenance and inspection reports are reviewed annually by a representative of the NJ Division of Fire Safety.

The College Fire Marshal periodically visits each building on campus to inspect for safety related concerns and to ensure compliance with all mandatory fire safety measures.

The College Fire Marshal, in collaboration with College Administration, Residence Life and Public Safety, conducts four (4) fire drills per calendar year in on campus housing and two (2) fire drills in each of the academic and administrative buildings. The NJ Uniform Fire Code requires that a fire drill must be conducted within the first 10 days of each semester. The code further requires that at least 1 drill must be conducted after sunset and before sunrise. Inadvertent fire alarm activations do not count as part of the mandatory fire drill requirement.

1. Smoke Detectors are the first line of defense during fires. They are triggered by airborne smoke particles produced by a fire. Smoke detectors save lives by providing early warning and allowing for timely evacuation by building occupants.
2. Heat Detectors include pre-set temperature thresholds that sense heat from burning substances and activate the fire alarm when the threshold is met. Certain heat detectors may be triggered by a pre-set rate of temperature rise.
3. Carbon Monoxide (CO) Detectors are placed where required by code. CO detectors are located throughout campus based on the presence of fuel burning appliances (such as boilers, hot water heaters, and laundry room driers). Carbon Monoxide detectors save lives by allowing for early warning and timely evacuation when the colorless, odorless by-products of combustion are present within a building.
4. Sprinkler Systems are an important line of defense for life safety. Sprinkler heads include pre-set temperature thresholds that sense heat from burning contents and burst the sprinkler head’s fusible bulb. At the onset of water flow through the sprinkler head, the fire alarm system also sounds, thus signaling for occupants to immediately evacuate the building. Sprinklers protect lives and property by quickly suppressing a fire and holding it in check until the fire department can respond. When activated, a single sprinkler head can release up to 50 gallons of water per minute into the room or space that it protects. During an activation, 1 or more sprinkler heads may activate, but the entire system of sprinklers will not discharge all at once (as seen in the movies). Ramapo College is fully compliant with the New Jersey Uniform Fire Code requiring that all residential facilities (dormitories) be protected by fire sprinkler systems.

All occupants shall immediately evacuate the building via the closest exit whenever the fire alarm sounds.

Students will be held accountable for inadvertently setting off these alarms or systems. The most common types of violations are for the use of aerosol products in close proximity to a detector, careless cooking, and producing too much steam from the shower. Resident students are responsible for knowing the fire safety policies and procedures as well as avoiding any prohibited items and/or student actions that might trigger a fire alarm activation.

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III. FIRE SAFETY PREPAREDNESS AND PREVENTION INFORMATION

1. What are YOUR Preparedness and Prevention responsibilities?

DO:

1. Immediately report any information regarding intentionally activated false alarms to a Residence Life staff member, Public Safety, or the College Fire Marshal. Intentional false alarms are prohibited by law!
2. Avoid inadvertently activating the fire alarm by not using any prohibited items in the Residence Halls and other buildings. Refer to the Prohibited Items and Conduct List.
3. In the event of an odor of smoke, visible smoke condition, or active fire, students and staff shall immediately activate the fire alarm via manual pull station and report such condition to Public Safety at x6666 (201.684.6666); Public Safety will dispatch an Officer and immediately report the incident to the Mahwah Police Department to have the fire department dispatched. You may also dial 911 (9-911 from a campus telephone).
4. Contact Public Safety at x6666 immediately after a fire extinguisher is discharged. A report will need to be taken and a work order put in for Facilities to install a replacement as quickly as possible.
5. Report any suspected malfunctions of fire safety systems or equipment to a Residence Life staff member or to Public Safety at x6666.
6. Know exactly where the nearest exits are located. Count the number of doors between your location and the nearest exit so that you can find your way out even if visibility is impaired by smoke and fire. Always be aware of alternate exits in the event that your primary exit is blocked.
7. Prepare an emergency escape route to use in case of a fire or other emergency in the building. Know at least two ways out of the building.
8. Keep essential items readily available at all times: keys, wallet, College ID, any required prescriptions, cell phone, etc.
9. Treat every fire alarm as the real thing. EXIT the building immediately!
10. If your clothing should catch fire, remember STOP, DROP, and ROLL. Don’t run.
11. As you are exiting, check your kitchen to ensure that your stove and oven are off and all cooking appliances are unplugged before you leave the area. Don’t place yourself in any further danger to do so.
12. Keep all doorways and windows leading to exits completely clear at all times. A minimum of 36” clearance to exits shall be maintained.
13. Report any obstructions or accumulations of rubbish in the hallways, stairwells, or other means of egress to Facilities. Unabated obstructions should also be reported to the College Fire Marshal.

DO NOT:

1.  Tamper with any fire safety equipment – it’s against the law! Most of this equipment is electronically monitored and any sign of tampering will immediately notify Public Safety.
   • Fire safety equipment includes, but is not limited to:
     • Fire extinguishers
     • EXIT signs
     • Emergency exit lighting
     • Pull stations
     • Bells, speakers, and strobes
     • Smoke/heat/CO detectors
     • Hydrants
     • Fire department connections (FDCs)
     • Standpipe cabinets
     • Sprinklers and sprinkler pipes
     • Alarm panels
   • Tampering includes:
     • Covering devices with any item, including bags or plastic, food products, clothing, hats, shower caps or other materials.
     • Hanging items from devices.
     • Wrap or hang anything around or from sprinklers or sprinkler piping.
     • Blocking or interfering with access to devices.
     • Disconnecting or altering the function of any equipment.
     • The intentional activation or use of devices or systems.
     • Placing any items on or over electrical panels or circuit breaker boxes in your room or apartment (must maintain a minimum 36″ clearance).
2. Deliberately cause a fire alarm, maliciously report a false fire, intentionally set a fire anywhere on campus, possess and/or use fireworks or other explosive devices. These acts are a violation of the NJ Uniform Fire Code and will be referred to the appropriate College officials for adjudication and may result in disciplinary action, fines, suspension from residence privilege, and probation from the College. Furthermore, violators may also be subject to criminal prosecution and civil liability for damages.
3. Smoke inside any College buildings or vehicles or within 25 feet of any building.
4. Leave cooking unattended. “WATCH WHAT YOU HEAT!”
5. Attempt to put out a fire once it begins to quickly spread. Individuals who attempt to put out small, contained fires should make sure they have a clear path of retreat from the area. In the event that you find yourself in a situation where the use of a fire extinguisher becomes vital to your safety or ability to exit the fire area, remember the acronym PASS: Pull the pin, Aim at the base of the fire, Squeeze the handle and Sweep across the flame.
6. Overload electrical outlets. Replace any electrical cord that is cracked or frayed. Do not repair with electrical tape.
7. Use extension cords for any reason. Use only power strips with circuit-breakers. Do not plug power strips into each other. Power strips must be plugged directly into an electrical outlet; a requirement of the NJ Uniform Fire Code.
8. Run electrical wires across the floors, ceilings or in front of room doors.
9. Block any exit with curtains, netting, or beads; including separations between bedrooms and hallways and entry areas.
10. Block exits with furniture or other items.
11. Storing items behind doors that would prevent them from opening to a full 90-degree angle.
12. Prop open fire doors or place any object in an area that would prevent fire doors from closing.
13. Taping over door latches to prevent doors from catching.
14. Hang any materials from the ceiling or windows
15. Hang any materials on the exterior of a building.
16. Hang banners or other decorative materials exceeding 50% of the aggregate wall area.
17. Wrap doors in decorative paper, such as holiday or birthday wrapping paper.
18. Hang mirrors from exit doors.
19. Leave any item in the hallway outside of a room or door.
20. Leave hair care appliances with heating elements (e.g. flat irons, curling irons) unattended when in use.
21. Use aerosol spray products in proximity to any fire detection device.
22. Overcrowd dorm rooms or hall lounges. Residence Life staff should be consulted as to occupancy limits for individual areas.

B. WATCH WHAT YOU HEAT

Unattended or careless cooking incidents are a leading cause of fire alarms and fires on college campuses across the country. Cooking is also one of the leading causes of fire alarm incidents at Ramapo College. For these reasons, a special section for cooking fire prevention is included below.

1. Stand By Your Pan

• Stay in the kitchen when you are cooking food.
• If you must leave the kitchen for even a short period of time, turn off the stove.
• Check the food regularly and use a timer to remind you that the stove or oven is on.
• Keep anything that can catch fire—pot holders, oven mitts, wooden utensils, paper or plastic bags, food packaging, towels or curtains—away from your stove top.
• Clean up food and grease from burners, stovetops, and microwaves.

2. Micro-Manage Your Microwave

• Follow the cooking directions provided on the product packaging. Do not use preset buttons such as a popcorn setting.
• Avoid overcooking and possible smoke or fire by double checking the cooking time that you set.
• If the product begins to smoke or catches fire, KEEP THE MICROWAVE DOOR CLOSED and unplug the microwave.

In Case of a Stove, Oven, or Microwave Fire

1. Call Public Safety x6666 immediately so that the fire department can be notified. You may also call 9-911.
2. Turn off the stovetop burners. Slide a pan lid over flames to smother a grease or oil fire; and then leave the lid in place until the pan cools. It is not recommended that you try to carry the pan outside.
3. Extinguish grease fires with the fire extinguisher provided or use baking soda. Never use water or flour on grease fires.
4. Turn off the oven or microwave. Keep the appliances door shut to contain the smoke and heat.
5. A fire extinguisher is provided in every kitchen. Make sure that the fire extinguisher remains in the designated location. Remember PASS when operating the fire extinguisher. (Pull the pin, Aim at the base of the fire, Squeeze the handle and Sweep across the flame).  Notify Public Safety at x6666 anytime the extinguisher is used.
6. All occupants shall immediately evacuate the building via the closest exit whenever there is a fire or the fire alarm sounds.

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IV. FIRE EVACUATION INFORMATION

Before an emergency, identify the location of the two closest exits to your location. Do not assume your usual exit is closest, safest, or available during a fire or other emergency.

A. If a fire should occur:

1. ACTIVATE the fire alarm system; pull stations are usually located next to exits or by stairwell doors. Alert others to the fire, but avoid putting yourself in further danger.
2. GET OUT of the building and stay outside until help arrives.
3. CLOSE all doors as you leave to help prevent the fire from spreading. Don’t lock doors which will impede the fire departments response.
4. PROCEED to the Evacuation Assembly Area. Residence Life Staff will assist you to the location of your Evacuation Assembly Area (which are all marked with a sign). Please review the assembly areas for your building in advance of any incident.
5. NOTIFY Public Safety at x6666; then dial 9-911 to provide the fire dispatch with additional information. You or someone you designate should make the telephone call from a safe location as quickly as possible. Once you have given the dispatcher the information related to the emergency, wait until the dispatcher tells you to hang up – they may want you to stay on the line.
6. DO NOT GO BACK into the building or try to save your possessions. Clothes, books, and papers can be replaced – but you can’t be!

B. Fire Evacuation Procedures – When You Can Get Out

1. When the fire alarm sounds, leave the building immediately. Feel the doors and doorknobs with the back of your hand. If they are not hot, open the doors slightly to check the hallway for smoke or heat. If smoke or heat is present, attempt to crawl low to the floor. If the smoke is heavy, grab a wet towel or similar object and place it over your face (nose and mouth) and take short breaths through your nose.
2. Follow EXIT signs to the nearest egress from the building or fire stairwell. Do not use elevators.
3. Warn others by knocking on doors on your way to the closest exit. Assist any person in immediate danger, but avoid putting your safety at risk.
4. Close and leave doors unlocked. This will help to confine the smoke and fire to a smaller area and allow the fire department access to conduct search and rescue as well as fire suppression.
5. When possible, avoid exiting the building through the main entrance. Use the side or rear exits of the building. This will help keep the main entrance clear for arriving emergency responders.
6. Proceed to the designated Evacuation Assembly Area.
7. Do not delay exiting the building.
8. DO NOT re-enter the building until instructed to do so by Fire, Police, Public Safety or Residence Life Staff.

C. Fire Evacuation Procedures – When You Can’t Get Out

1. Call Public Safety at x6666 and then dial 9-911. Advise the dispatcher of your location and that you are unable to evacuate; do not hang up until the dispatcher tells you to.
2. Close the door to your room; the door can help hold back dangerous heat and smoke.
3. If the smoke is heavy, take a wet towel and place it over your nose and mouth. Stay low where the air may be cooler.
4. Using wet towels, sheets, or clothes, seal openings around doors and air ducts where smoke may enter.
5. Do not stay in internal rooms such as bathrooms or closets.
6. Stay close to the windows. Open them when you are sure there is no smoke or fire outside that could come into your room. Alert fire department personnel to your location by yelling and waving. Do not exit the window onto any ledge.
7. When safe to do so, exit your location as quickly as possible and evacuate the building.

D. Fire Evacuations for Persons with Disabilities

It’s important that the appropriate staff in the Office of Specialized Services (OSS) be made aware of any students or staff with disabilities that may limit their mobility, whether temporary or permanent. Attempting to carry a person with limited mobility is discouraged. Evacuation chairs are strategically placed throughout campus and are often located on the top floor of each building in the stairwells. If an alarm is activated, the following procedures should be followed when possible:

1. Students and staff with limited mobility who are not located on the ground floor should proceed into the stairwell and wait on the landing until additional assistance can be summoned.
2. If safe to do so, students and staff with visual impairments should be guided by bystanders through any evacuee traffic and then promptly assisted to the nearest exit.
3. Students and staff with hearing impairments may be unaware of the need to evacuate and should be advised of the situation. If safe to do so, bystanders should promptly guide them to the nearest exit.
4. When necessary to summon additional assistance, use the Emergency Phones to call for help and to report the location of person(s) in need of rescue.
5. Emergency Phones that connect you to Public Safety are located in the Academic Cores and in the elevator lobbies on each floor in all other buildings. Provide the Public Safety Officer with your location (i.e. Core 3, floor 2). You may also call 9-911 and report your location to the Mahwah Police; do not hang up until the Public Safety or Police Dispatchers tells you to.
6. If safe to do so, students and staff with other disabilities who may be unable to communicate should be provided assistance by bystanders and direction to the nearest exit.
7. The fire department will assist in completing the evacuation once they arrive on scene.

E. Procedures for Sheltering/ Protecting in Place

Buildings occupants that are not able to safely evacuate in the event of a fire or emergency should shelter or seek protection in place. This may include students or staff with limited physical mobility that limits their ability to leave. This may also include situations where there is fire, smoke, or other hazard blocking the exits. Severe/inclement weather or other hazardous conditions may also exist outside that may further endanger the occupants.

1. In the event of an emergency (or a drill simulating an emergency), seek a safe area to shelter and protect in place. This may include staying in your room, suite, or apartment.

2. If unable to leave an occupied space, such as a dorm room, ensure the door is closed.

3. Immediately phone Public Safety at x6666 from a campus phone or 201-684-6666 from a cell phone to inform them of your location, circumstances for not evacuating, intention for remaining in the building, and inform them if you are in immediate danger.

4. Provide a phone number/extension you are calling from.

5. Public Safety will have radio contact with officers at the scene and will provide you with updates on the situation via the phone number provided. At any time, you can also call back for an update.

6. In the event that your safety could be compromised, Firefighters will assist in your safe evacuation.

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V. FIRE SAFETY EDUCATION AND TRAINING

Campus fire safety education and training is vital to helping prevent injury, loss of life and property damage on Campus.  Education and training are also components of the campus fire safety provisions of the Higher Education Opportunity Act (HEAO). Colleges and Universities throughout the Unites States are required to report on the fire safety training they are providing.

A.  Fire Safety education and training at Ramapo College is provided through the following:

1. The Guide to Community Living – provides information to students and staff living in Residence Life housing on campus.
2. The Student Code of Conduct – provides information to all students regarding the standards of behavior and prohibited conduct
3. The Student Handbook – provides information to all students regarding the sanctions for Code of Conduct violations
4. RCNJ Fire Safety Website– provides information to students and staff on fire safe practices, including policies, procedures, and registration forms for special events
5. Fire Safety presentations for students groups and residence life staff provided by the College Fire Marshal
6. Fire Safety hands on training for Public Safety and Facilities staff provided by the College Fire Marshal
7. Fire Safety training provided by the Bergen County Law and Public Safety Institute
8. First Aid training provided by the Bergen County EMS Training Center
9. Outside speakers and instructors (such as PSEG)

B.  The Ramapo First Responders Club is dedicated to E.M.T.s, firefighters, law enforcement officials, dispatchers, and anyone else interested in emergency services. The First Responders Club hosts events on campus including blood drives, lectures/discussions with local emergency service professionals, Stroke Awareness Month events, free classes, and many other events. It provides a forum where first responders and emergency services personnel can gather and share interests, knowledge, and passion for serving the community.

C.  Ramapo College encourages students to pursue additional firefighter and Emergency Medical Technician (EMT) training in the community. Local first responder agencies provide advanced training at the Bergen County Law and Public Safety Institute located only 1.5 miles from campus, as well as the Bergen County EMS Training Center in Paramus, NJ.

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VI. FIRE SAFETY EXPECTATIONS

The College expects that students and their guests will abide by the rules and regulations set forth in the Guide to Community Living, the Student Code of Conduct, and Student Handbook.  The College is also bound by the provisions of the New Jersey Uniform Fire Code and students are required to follow all applicable laws. Students and guests who fail to comply with the College’s rules and the New Jersey Uniform Fire Code regulations will be held accountable, may face disciplinary action from the Office of Student Conduct, and may be subject to civil or criminal charges.

A.  Prohibited Conduct

Sanctions for Fire Safety violations under the Student Code of Conduct can be found in the “Fire Safety on Campus” section under Policies and Procedures in the Student Handbook.

 Activating a fire alarm due to the use of a prohibited item or disregard of a published policy.

• Inadvertent fire alarm activation due to cooking, hair dryers, or steam from the shower
• Inadvertent fire alarm activation due to use of a prohibited item or disregard for published policy
• Use of cooking appliances outside of a kitchen
• Smoking of any substance inside any building or residence hall on campus (includes the evidence of smoking, including but not limited to, ash and/or butts in the window)
• Use of candles or incense
• Blocking means of egress

Failure and/or refusal to immediately evacuate from buildings and /or endangered areas or to follow instructions during a fire alarm.

 Intentionally or recklessly misusing fire equipment or other safety equipment, including fire alarm, fire detection, and fire suppression devices.

• Attaching items to the sprinkler system in an apartment or residence hall room
• Covering or attaching items to fire alarm equipment in a residence hall room, including but not limited to, smoke detectors, heat detectors, and CO detectors
• Misuse, deactivation, or damage to fire alarm, fire suppression systems, or firefighting equipment

*Fire safety systems and equipment include, but are not limited to: fire extinguishers, pull stations, bells, smoke detectors, heat detectors, hydrants, hoses, standpipe cabinets, sprinklers, sprinkler pipes, alarm panels, fire rated doors, signs and postings, fire lanes and zones, fire department connections etc.

Intentionally initiating or causing to be initiated any false report or warning concerning:

a) The threat of fire

b) The presence of a bomb or of an explosion

c) Any other emergency condition

• Malicious activation of the fire alarm
• Malicious report of fire by pulling the fire alarm
• Malicious false report of fire by contacting emergency personnel (911 or Public Safety)
• Theft of fire alarm, fire suppression systems, or firefighting equipment
• Intentional setting fire and/or burning any object and/or place not intended to be burnt
• Negligent behavior resulting in a fire

 Unauthorized use or possession of fireworks, other incendiaries, or explosive devices.

• Including presence of gasoline, propane tanks, or other highly combustible items in residence housing

B.  Prohibited Items 

Residence Life Staff will address violations for possession of prohibited items.  When it comes to fire safety, certain items and actions can compromise the safety of the campus community.  If questions arise about a specific item or action, seek guidance from your Residence/Area Director who may seek guidance from the College Fire Marshall.

2.  CONFISCATION POLICY

In the course of conducting routine inspections or responding to alarms and  campus incidents, Public Safety, the College Fire Marshal, or a Residence Life staff member may confiscate any prohibited items found.  Rooms, suites, and apartments are subject to inspection at any time with or without advanced notice.  Confiscated items that are illegal may be referred to local law enforcement. Ramapo College reserves the right to amend the list of prohibited items at any time. Notice of changes will be provided to students via official Ramapo College email or other electronic communication or posting. STUDENTS SHOULD REVIEW THE PROHIBITED ITEMS LIST AND USE BEST JUDGMENT ABOUT THE ITEMS AND ACTIVITIES THAT ARE PROHIBITED IN THE RESIDENCE HALLS.

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VII. RESIDENTS, FACULTY/STAFF IN RESIDENCE, AND GUESTS

The College expects that residents, Faculty/Staff in residence,  and their guests will abide by the College’s Policies and Procedures and all applicable provisions of the New Jersey Uniform Fire Code. The Prohibited Items list applies universally to all residents on campus.  Notice of changes will be provided to staff via official Ramapo College email or other electronic communication or posting. Any violations of the College’s Policy and Procedures by staff or their guests shall be administered in accordance with the applicable disciplinary policies and procedures in conjunction with the Department of Human Resources or other appropriate administrator.

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VIII. EMERGENCY EGRESS DOORS

Resident students and staff are not permitted to enter or exit through the emergency egress doors and/or fire stairwell doors in residence halls unless there is an emergency or fire alarm. Entering or exiting through trash room or mechanical room doors is similarly prohibited. Resident students and staff are only permitted to enter residence halls through the main entrance where the ID card readers are located. Residents found entering or exiting as described in this section may face sanctions or disciplinary action.

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Prohibited Items List

Prohibited Items and Conduct List

Academic Year 2024-2025

When it comes to residence hall safety, certain items and actions can compromise the safety of the residential community. If uncertain about a particular item or action listed below, you are encouraged to bring such items to your RA Office who may refer you to the College Fire Marshal in instances of Fire Safety for additional assistance.

Any prohibited items found in the possession of a student may be confiscated. Confiscated items may not be returned and students will not be compensated for confiscated prohibited items. Residence Life Policy states that: Prohibited items will result in an immediate fine starting at $50.00 per item for each resident who is deemed to be responsible for the violation. Multiple items can increase the fine. Additional fines and other disciplinary sanctions may result if additional violations are found upon subsequent and/or follow-up inspections.

FIRE SAFETY

All residents are responsible for adhering to Ramapo College Fire Safety Policies and the New Jersey Uniform Fire Code. Students and staff living in residential housing on campus are expected to follow all policies. Residents may not have prohibited items in campus housing facilities and should be aware of the possible sanctions for violations of the prohibited items list, including prohibited conduct. Staff includes RAs, professional staff in residence, and Faculty/Staff Licensees. In addition to sanctions imposed by the College, violators may also be responsible for fines assessed by the New Jersey Division of Fire Safety.

All residence halls and apartment units are subject to periodic fire and safety inspections and students are expected to cooperate in removing any found violations when requested by the Public Safety, the RCNJ Fire Marshal, the NJ Division of Fire Safety, or the College Administration. The College may require personal furniture or furnishings to be removed from any residence when it determines the situation to be a fire, safety, or health hazard. Under no circumstance should furniture restrict free and easy movement within the room, suite, hallway, or apartment areas, or block egress in any way.

 

Test Your Knowledge by Taking Our Policy Quiz

Additionally, RCNJ reserves the right to have students or resident staff remove from campus any item that is not listed but deemed to be a fire or health and safety hazard by Residence Life, the Department of Environmental Health and Safety, the College Fire Marshal, and/or the State Fire Marshal.

*Policies are subject to change at any time by order of the RCNJ Fire Marshal, Student Conduct, and Residence Life.

 

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Local Attractions – Explore the Area

Looking for things to do off campus? Ramapo has put together a list of nearby restaurants, shops, attractions, and banks to help you explore the local community. Make the most of your time here—get out and enjoy what the area has to offer!

LOCAL ATTRACTIONS

Campus Phone Numbers

• From a campus phone: Dial the four-digit extension.
• From an outside line: Dial (201) 684 + the four-digit extension.

All general office numbers and staff contacts can be found online [here]. Students can also search for individual staff members through this system.

CAMPUS PHONE DIRECTORY

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