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Section: | 600 |
Section Title: | Administrative |
Policy Number: | 637 |
Policy Name: | Campus Posting |
Approval Authority: | President's Cabinet |
College Policy Executive: | Chief Planning Officer |
Responsible Executive: | See Contacts in Policy |
Responsible Unit: | See Contacts in Policy |
Date Adopted: | September 19, 2011 |
Date Revised: | Under Review |
Policy
Ramapo College allows the posting of notices to promote the College, provide information about College activities, events, and services, as well as matters directly related to the health, safety, security, or welfare of the community.
To establish a system for efficiently and accurately disseminating information, maintaining the aesthetic appearance of the college environment, sustainability, and ensuring that all postings are in accordance with the New Jersey State Fire Code and other regulations.
Enrolled students, faculty, and staff, as well as any Ramapo College entity (division, unit, school, program, center, and officially recognized student organizations) and any non-Ramapo College entity.
Posting Procedure for electronic signboard
All notices must be authorized before posting. Contact the appropriate administrator below:
Procedure
Posting Procedure
Employees, students, and outside entities who wish to promote College and non-College activities, events, and services to a particular audience, by posting on bulletin boards, electronic signboards, and monitors must make their request in writing to the appropriate administrator below:
The request must contain a full description of the activity, event, or service, the time, intended audience, benefit to intended audience, etc. in order to be considered. The decision and any conditions attached thereto shall be within the appropriate administrator’s (or designee’s) discretion. The appropriate administrator (or designee) shall respond to all such requests in writing within five (5) working days from the date the request is received. The decision of the appropriate administrator (or designee) is final.
Electronic Signboard Posting
Campus members wishing to promote an activity or event on the electronic signboard on Route 202 may send a request to the Assistant Vice President for Marketing and Communications with the following information, the name of the event, and/or name of performer/speaker, date, time and location.
The number of postings on the signboard is limited. The following criteria will be applied in determining listings for the electronic signboard:
Posting requests will be reviewed on a weekly basis. In the event of an emergency, the signboard will be used to communicate critical information, requiring the temporary removal of all other postings.
Designated Posting Areas
The first floor “cores” between each of the academic wings has bulletin boards for the following purposes:
In all buildings on campus:
Design Standard
All publications posted by a Ramapo College club, organization or office must follow the College’s design standard. Any posting that does not follow the standard will NOT be posted or will be removed from posting. For more information about the design standard please visit https://www.ramapo.edu/design-standard/about-standard/. The Center for Student Involvement also has a design team, CSI Design, which can assist with designing posters and flyers in accordance with the College’s design standard. CSI Design can be reached via Archway or by calling 201.684.7775. Requests for design services should be submitted at least two weeks in advance of the date needed.
Flyers
For the purposes of this policy “flyer” refers to any document between the sizes of 8 ½ x 11 and 11 x 17 used to advertise, announce or promote a program, event, activity or opportunity.
Posters
For the purpose of this policy “poster” refers to any document larger than 11”x17”. If an individual or organization wishes to use a poster larger than 11 x 17, it must either: a) Be designed by Marketing and Communications; b) Be designed by CSI Design; or c) receive approval for hanging by the Posting Coordinator in the Center for Student Involvement (SC-202). Once one of these criteria is met, the posters may then be placed on designated core stairwell, using only the attached poster clips and/or painters’ tape. Posters must not hang below the bottom of the core wall. It is the responsibility of the organization to remove these posters and banners within 24 hours of the event. Failure to do so may result in a loss of posting privileges.
Alcohol and Other Drug Images
To support Ramapo’s commitment to an alcohol-free social environment, materials will promote a healthy, normative environment and not contain pictures of alcohol or alcohol beverage containers for events both on and off campus. This policy applies to all campus locations. All persons and organizations, including non-members of the College and commercial establishments, are required to comply with this policy.
Posting Procedures
Residence Hall Specific Posting Policy
Bischoff (5) Mackin (5)
CPA Lodge (1) Overlook (8)
CPA quads, outdoor & Lodge areas (21) Pine (5)
Laurel Hall (8) Village (1)
Questions or requests for additional information about the Posting Policy can be directed to the Center for Student Involvement at csi@ramapo.edu or (201) 684-7593.
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