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Employee Relations

The Office of Employee Relations is responsible for administering faculty tenure, promotions, career development procedures, the collective bargaining agreement between the College and the American Federation of Teachers (AFT), and other labor relations matters. Additional responsibilities of the office include the administration of disciplinary, reappointment, performance appraisal and professional procedures. The office also monitors compliance with the College’s policy on Conflict of Interest, Intellectual Property, Code of Professional Responsibility, as well as other policies, statutes, regulations and procedures.

Attention 10 month AFT Faculty and Staff:

After consultation with the Union and in accordance with the CBA, Ramapo College of NJ is officially announcing the start date of the Fall 2023 semester, August 30, 2023.

Contacts

Jennifer Hicks-McGowan
Interim Executive Director of Employee Resources & Strategic Initiatives

jhicksmc@ramapo.edu
Office: D-108
Phone: (201) 684-7566

 

Vacant
Director of Employee Relations – AFT

er@ramapo.edu

Office: D-109
Phone: (201) 684-7504

2019-2023 AFT Agreement
Adjuncts

AFT Local 2274
Adjunct Faculty Agreement 2019-2023 (PDF)

Attention 10 month AFT Faculty and Staff:

After consultation with the Union and in accordance with the CBA, Ramapo College of NJ is officially announcing the start date of the Fall 2023 semester, August 30, 2023. 

Forms

  1. Outside Employment Questionnaire – PT and Adjunct (PDF)
  2. Digital Signature Instructions (PDF)
AFT Professional Staff

AFT Local 2274
2019-2023 AFT Full-Time/Part-Time Agreement (PDF)
Salary Ranges for 10-month and 12-Month Faculty and AFT Professional Staff (PDF)

Attention 10 month AFT Faculty and Staff:

After consultation with the Union and in accordance with the CBA, Ramapo College of NJ is officially announcing the start date of the Fall 2023 semester, August 30, 2023.

 

Assessment Only

  1. Calendar – 2023-2024 Assessment Only (PDF)
  2. APAS Instructions (PDF)
  3. APAS Form (DOC)

Forms

  1. Business Card Printing Authorization Form and Procedure
  2. AFT Tuition Reimbursement Form Electronic Signature (PDF) Once the form opens, download it and save to your computer and open with Adobe Acrobat  Policy & Procedure (PDF) Digital Signature Instructions (PDF)
  3. Common Application Form-fillable 9-20-23

Performance Based Promotions for AFT Professional Staff

  1. Calendar –
  2. Procedures (PDF)

Professional Staff (AFT) Resources

  1. APAS Instructions (PDF)
  2. APAS Form (DOC)
  3. Sample Job Description (PDF)

Reappointment

  1. Calendars:
    Staff – 2nd, 3rd & Part-Time (PDF)
    Staff – Multi-Year(PDF)
    Staff – 4th, 5th, & 1st Multi-Year (PDF)
  2. Procedure – AFT Single and Multi-Year Contract Consideration for Professional Staff  (PDF)
  3. APAS Instructions (PDF) APAS Form (DOC)
  4. 2023-2024 AFT Professional Staff Checklist (PDF)
  5. Viewing Your Student Opinionated Surveys

Other Resources, MOAs & MOUs

Ethics

*PLEASE NOTE:  All questions and inquires about Ethics should be directed to our General Counsel, Michael Tripodi, at extension 6975 or mtripodi@ramapo.edu 

For more information:  https://www.ramapo.edu/ethics-officer/

Faculty

AFT Local 2274
2019-2023 AFT Full-Time/Part-Time Agreement (PDF)
Salary Ranges for 10-month and 12-Month Faculty and AFT Professional Staff (PDF)

Attention 10 month AFT Faculty and Staff:

After consultation with the Union and in accordance with the CBA, Ramapo College of NJ is officially announcing the start date of the Fall 2023 semester, August 30, 2023.

The Office of Employee Relations is responsible for administering faculty tenure, promotions, career development procedures, the collective bargaining agreement between the College and the American Federation of Teachers (AFT), and other labor relations matters.

 

Faculty Resources

Career Development

      1. 2023-2024 Career Development Calendar (PDF)
      2. Career Development Guidelines and Process  (PDF)
      3. Career Development Checklist (PDF)
      4. 2023-2024 Common Application Form-writable (PDF)
      5. Common Application Form-fillable 9-20-23 (PDF)
      6. Career Development Training Information Session 9-18-23 (PDF/PPT)
      7. Recording of Training Session 9-18-23 (Webex)..coming soon!
      8. Peer Evaluation Form (PDF)
      9. Viewing Your Student Opinionated Surveys

Faculty Scholarship Funding (FSF)

    (Formerly known as Faculty Development Funding (FDF))

      1.  Calendar – 2023-2024 Calendar FSF (PDF)
      2. 10.0 Faculty Scholarship Funding (FSF) Procedure (PDF)
      3. Appendix H – Faculty Scholarship Funding Checklist 10-11-23
      4. Common Application Form-fillable 9-20-23 (PDF)
      5. 2023-2024 Common Application Form-writable (PDF)

Faculty Handbook Additional Agreements (MOAs & MOUs)

      1. Transition to Retirement Procedure and Calendar (DOC)
      2. Compensatory Time for AFT Professional Staff & Librarians (PDF)
      3. Supplement Faculty Workload (PDF)
      4. Promotion of Faculty from Instructor to Assistant Professor (PDF)
      5. Alternate Faculty Workload (PDF)
      6. Reappointment & Tenure (PDF)
      7. Student Opinion Forms (PDF)
      8. Student Opinion Surveys – Spring 2020 (PDF)
      9. Student Opinion Surveys (Summer 2020) (PDF)
      10. Applied Music Instructor (PDF)
      11. Procedures for Tenure Upon Appointment to a Position with Faculty Rank (PDF)
      12. Faculty Class Observations for Virtual Courses
      13. Annual Promotion Information Submittal Extension of Application Submittal Deadline and Electronic Submittal Guidance
      14. Schedule of Compensation for Work Stipends
      15. The Career Development Program
      16. COVID-19 Immunization Exemption/Extension Form(writable PDF)

Forms / Procedures

      1. Faculty Request for Approval for Attendance at Events (PDF)
      2. College & University Disclosure Form (Faculty Only) (PDF)
      3. Business Card Printing Authorization Form (PDF) Procedure (PDF)
      4. AFT Tuition Reimbursement Form Electronic Signature (PDF) Once the form opens, download it and save to your computer and open with Adobe Acrobat  Policy & Procedure (PDF) Digital Signature Instructions (PDF)

Other Resources

      1. Convener Job Description (PDF)
      2. UPC Letter Solicitation Template (DOC)

Payroll

    A. Understanding Your Paystub

Promotion

      1. Calendar – 2023-2024 Promotion (PDF)
      2. Training available at link below.  Password is TwnG7tiH  https://ramapo.webex.com/recordingservice/sites/ramapo/recording/54b242291cc5103bbe7f005056810cf7/playback
      3. Procedures:
        5.0 Criteria for Appointment, Reappointment, Promotion and Reappointment with Tenure (PDF)
        9.0 Promotion Process for Tenure Track Faculty Members (PDF)
      4. Promotion Guidelines and Checklist (PDF)
      5. Faculty Promotion e-Binder Training Guide 9-21-23 (PPT)
      6. Recording of Training Session 9-21-23 (Webex)..coming soon!
      7. Peer Evaluation Form (PDF)
      8. Viewing Your Student Opinionated Surveys

Reappointment

      1. Calendars:
        Faculty – 3rd Year 2023-2024 (PDF)
        Faculty – 4th, 5th & 6th Year 2023-2024  (PDF)
      2. Procedures:
        5.0 Criteria for Appointment, Reappointment, Promotion and Reappointment with Tenure (PDF)
        6.0 Renewal of Faculty Contracts (PDF)
      3. Reappointment Process Guidelines and Checklist (PDF)
      4. Annual Reappointment Information e-Binder Submittal Training Guide (PDF)
      5. Training Video – Annual Reappointment Information e-Binder Submittal Training Guide (Recording password: FiJr2RNC)
      6. Peer Evaluation Form (PDF)
      7. Viewing Your Student Opinionated Surveys

Sabbatical

      1. Calendar – 2023-2024 Sabbatical Calendar-Revised 9-22-23 (PDF)
      2. 11.0 Sabbatical Leave Policy and Procedures (PDF)
      3. Common Application Form-fillable 9-20-23(PDF)
      4. 2023-2024 Common Application Form-writable (PDF)
      5. APPENDIX F- Sabbatical Application Checklist (PDF)

Salary Range Adjustment

      1. Program (PDF)
      2. Guidelines (PDF)

Tenure

      1. Calendar  – 2023-2024 Tenure(PDF)
      2. Procedures:
        5.0 Criteria for Appointment, Reappointment, Promotion and Reappointment with Tenure (PDF)
        8.0 Tenure Process at Ramapo (PDF)
      3. Tenure Process Guidelines and Checklist(PDF)
      4. Annual Reappointment Information e-Binder Submittal Training Guide (PDF)
      5. Training Video – Annual Reappointment Information e-Binder Submittal Training Guide (Recording password: FiJr2RNC)

Tenure by Exceptional Action

      1. 5.0 Criteria for Appointment, Reappointment, Promotion and Reappointment with Tenure (PDF)
      2. Procedure for Academic Administrators (PDF)
Faculty Handbook

Faculty Handbook

The Faculty Handbook is a summary compilation of information contained in several independent sources, which include the policies and regulations of Ramapo College’s Board of Trustees, Administrative rules and regulations and the collective bargaining agreement between the American Federation of Teachers (AFT) and the College. The Handbook seeks to provide a compact reference on topics of interest to the Ramapo College faculty and staff. It is not intended to give complete and detailed information about all of the College’s policies and procedure. Its function is to serve as a guide to administrative and academic regulations, procedures and obligations as they now apply at this College. A college or university is, of course, never static. Policies and procedures constantly change, and as changes occur they will be reflected in this Handbook.

Revised Faculty Handbook (2023)  (PDF)

Faculty Handbook Sections

APPENDICES

APPENDIX A:  APPENDIX A – Career Development Checklist (PDF)

APPENDIX B:  APPENDIX B – Updated Peer Review Letter for Promotion-Tenure (PDF)

APPENDIX C:  APPENDIX C- Promotion Process Guidelines and Checklist (PDF)

APPENDIX D:  APPENDIX D – Reappointment Process Guidelines and Checklist (PDF)

APPENDIX E:  APPENDIX E-Tenure Process Guidelines and Checklist(PDF)

APPENDIX F:  APPENDIX F- Sabbatical Application Checklist (PDF)

APPENDIX G:  APPENDIX G-Common Application Form- writable (PDF)

Common Application Form-fillable 9-20-23(PDF)

APPENDIX H: APPENDIX H – Faculty Scholarship Funding Checklist 10-11-23

Proposed Faculty Handbook for Review April 22, 2022

Manager Performance Appraisals are handled by the People Operations and Employee Resources Department. Please see the attached link for more information: https://www.ramapo.edu/poerd/performance-evaluation/.