Skip to Employee Relations site navigationSkip to main content

Employee Relations

The Office of Employee Relations is responsible for administering faculty tenure, promotions, career development procedures, the collective bargaining agreement between the College and the American Federation of Teachers (AFT), and other labor relations matters. Additional responsibilities of the office include the administration of disciplinary, reappointment, performance appraisal and professional procedures. The office also monitors compliance with the College’s policy on Conflict of Interest, Intellectual Property, Code of Professional Responsibility, as well as other policies, statutes, regulations and procedures.

Attention 10 month AFT Faculty and Staff:

After consultation with the Union and in accordance with the CBA, Ramapo College of NJ is officially announcing the start date of the Fall 2023 semester, August 30, 2023.

Contacts

Virginia Galdieri
Assistant Vice President of People Operations & Employee Resources
Director of Employee Relations

Office: D-108
Phone: (201) 684-7506

Vacant
Assistant Director of Employee Relations & Faculty Services (AFT)
Office: D-107
Phone: (201) 684-7504

2019-2023 AFT Agreement
Adjuncts

AFT Local 2274
Adjunct Faculty Agreement 2019-2023 (PDF)

Attention 10 month AFT Faculty and Staff:

After consultation with the Union and in accordance with the CBA, Ramapo College of NJ is officially announcing the start date of the Fall 2022 semester, August 31, 2022. 

Forms

  1. Outside Employment Questionnaire – PT and Adjunct (PDF)
  2. Digital Signature Instructions (PDF)
AFT Professional Staff

AFT Local 2274
2019-2023 AFT Full-Time/Part-Time Agreement (PDF)
Salary Ranges for 10-month and 12-Month Faculty and AFT Professional Staff (PDF)

Attention 10 month AFT Faculty and Staff:

After consultation with the Union and in accordance with the CBA, Ramapo College of NJ is officially announcing the start date of the Fall 2022 semester, August 31, 2022.

 

Assessment Only

  1. Calendar – 2022-2023 Assessment Only (PDF)
  2. APAS Instructions (PDF)
  3. APAS Form (DOC)

Forms

  1. Business Card Printing Authorization Form and Procedure
  2. AFT Tuition Reimbursement Form Electronic Signature (PDF) Once the form opens, download it and save to your computer and open with Adobe Acrobat  Policy & Procedure (PDF) Digital Signature Instructions (PDF)

Performance Based Promotions for AFT Professional Staff

  1. Calendar –
  2. Procedures (PDF)

Professional Staff (AFT) Resources

  1. APAS Instructions (PDF)
  2. APAS Form (DOC)
  3. Sample Job Description (PDF)

Reappointment

  1. Calendars:
    Staff – 2nd, 3rd & Part-Time (PDF)
    Staff – Multi-Year (PDF)
    Staff – 4th, 5th, & 1st Multi-Year (PDF)
  2. Procedure – AFT Single and Multi-Year Contract Consideration for Professional Staff  (PDF)
  3. APAS Instructions (PDF) APAS Form (DOC)
  4. 2022-2023 AFT Professional Staff Checklist (PDF)

Other Resources, MOAs & MOUs

Ethics

Ramapo College is an academic institution in the State of New Jersey. As such, members of the Ramapo community are bound by and comply with ethical standards and behavior as set forth in statutes, regulations, codes and guidelines promulgated by federal, state and local entities. Below are links to the primary documents for your guidance.

Ethics Resources

Policies

      1. Uniform Ethics Code (PDF) * Revised July 2021
      2. Plain Language Guide (PDF) * Revised April 2021
      3. Code of Professional Responsibility (Link)
      4. Mandatory Ethics Briefing (PDF)
      5. Whistle Blower Policy & Procedure 224 (Link)
      6. Disciplinary Action for Ethics Violations (PDF)

Forms

      1. Digital Signature Instructions (PDF)
      2. Outside Activity Questionnaire – FT Faculty, Staff and Managers (PDF)
      3. Outside Employment Questionnaire – PT and Adjunct (PDF)
      4. Request for Approval for Attendance at Events/Travel Authorization Request Form (non-faculty only) (PDF)
        1. Definitions (PDF)
      5. College & University Disclosure Form (Faculty Only) (PDF) and Instructions (PDF)
      6. Ethics Complaint Form (PDF)
      7. Personal & Business Relationships Disclosure Form (PDF) Form Guidelines (PDF)

Ethics Training

      1. Online Mandatory Ethics Training Modules (Link)
Faculty

AFT Local 2274
2019-2023 AFT Full-Time/Part-Time Agreement (PDF)
Salary Ranges for 10-month and 12-Month Faculty and AFT Professional Staff (PDF)

Attention 10 month AFT Faculty and Staff:

After consultation with the Union and in accordance with the CBA, Ramapo College of NJ is officially announcing the start date of the Fall 2022 semester, August 31, 2022.

The Office of Employee Relations is responsible for administering faculty tenure, promotions, career development procedures, the collective bargaining agreement between the College and the American Federation of Teachers (AFT), and other labor relations matters.

 

Faculty Resources

Career Development

      1. Calendar – 2022-2023 Career Development Calendar (PDF)
      2. Procedure (PDF)
      3. Career Development Checklist (PDF)
      4. 2022-2023 Common Application Form – writable (PDF)
      5. Faculty Career Development e-binder Training Guide (PPT)
      6. Peer Evaluation Form (PDF)

Faculty Development Funding (FDF)

      1.  Calendar – 2022-2023 FDF (PDF)
      2. 10.0 Faculty Development Funding (FDF) Procedure (PDF)
      3. 2022-2023 Common Application Form – writable (PDF)

Faculty Handbook Additional Agreements (MOAs & MOUs)

      1. MOA- Study Abroad Memorandum of Agreement (PDF)
      2. Teacher Education Memorandum of Agreement (DOC)
      3. Transition to Retirement Procedure and Calendar (DOC)
      4. Compensatory Time for AFT Professional Staff & Librarians (PDF)
      5. Supplement Faculty Workload (PDF)
      6. Promotion of Faculty from Instructor to Assistant Professor (PDF)
      7. Faculty Development Funding (FDF) Memorandum of Agreement (MOA) (PDF)
      8. Sabbatical Memorandum of Agreement – 2014 (PDF)
      9. Alternate Faculty Workload (PDF)
      10. Reappointment & Tenure (PDF)
      11. Student Opinion Forms (PDF)
      12. Student Opinion Surveys – Spring 2020 (PDF)
      13. Student Opinion Surveys (Summer 2020) (PDF)
      14. Applied Music Instructor (PDF)
      15. Procedures for Tenure Upon Appointment to a Position with Faculty Rank (PDF)
      16. Faculty Class Observations for Virtual Courses
      17. Intellectual Property and Online Courses
      18. Annual Promotion Information Submittal Extension of Application Submittal Deadline and Electronic Submittal Guidance
      19. Schedule of Compensation for Work Stipends
      20. The Career Development Program
      21. Mandatory COVID-19 Vaccination Policy Memorandum of Agreement (PDF)
      22. COVID-19 Immunization Exemption/Extension Form(writable PDF)
      23. The Career Development Program – REVISED (PDF)
      24. MOA – After Hours Contact Tracers – COVID-19 Coordinator
      25. MOA – Voluntary Separation from Service Incentive Plan
      26. MOA – Non-Tenured Teaching Positions (Lecturer)

Forms / Procedures

      1. Faculty Request for Approval for Attendance at Events (PDF)
      2. College & University Disclosure Form (Faculty Only) (PDF)
      3. Business Card Printing Authorization Form (PDF) Procedure (PDF)
      4. AFT Tuition Reimbursement Form Electronic Signature (PDF) Once the form opens, download it and save to your computer and open with Adobe Acrobat  Policy & Procedure (PDF) Digital Signature Instructions (PDF)

Other Resources

      1. Convener Job Description (PDF)
      2. UPC Letter Solicitation Template (DOC)

Promotion

      1. Calendar – 2022-2023 Promotion (PDF) Training available at link below.  Password is TwnG7tiH  https://ramapo.webex.com/recordingservice/sites/ramapo/recording/54b242291cc5103bbe7f005056810cf7/playback
      2. Procedures:
        5.0 Criteria for Appointment, Reappointment, Promotion and Reappointment with Tenure(PDF)
        9.0 Promotion of Faculty Members (DOC)
      3. Promotion Checklist (PDF)
      4. Faculty Promotion e-binder Training Guide (PPT)
      5. Peer Evaluation Form (PDF)

Reappointment

      1. Calendars:
        Faculty – 3rd Year (PDF)
        Faculty – 4th, 5th & 6th Year (PDF)
      2. Procedures:
        5.0 Criteria for Appointment, Reappointment, Promotion and Reappointment with Tenure (PDF)
        6.0 Renewal of Faculty Contracts (PDF)
      3. Faculty Reappointment Checklist (PDF)
      4. Annual Reappointment Information e-Binder Submittal Training Guide (PDF)
      5. Training Video – Annual Reappointment Information e-Binder Submittal Training Guide (Recording password: FiJr2RNC)
      6. Peer Evaluation Form (PDF)

Sabbatical

      1. Calendar – 2022-2023 Sabbatical (PDF)
      2. 11.0 Sabbatical Leave Policy & Procedures (PDF)
      3. 2022-2023 Common Application Form – writable (PDF)

Salary Range Adjustment

      1. Program (PDF)
      2. Guidelines (PDF)

Tenure

      1. Calendar – 2022-2023 Tenure (PDF)
      2. Procedures:
        5.0 Criteria for Appointment, Reappointment, Promotion and Reappointment with Tenure (PDF)
        8.0 Tenure Process at Ramapo (PDF)
      3. Faculty – Tenure Checklist (PDF)
      4. Annual Reappointment Information e-Binder Submittal Training Guide (PDF)
      5. Training Video – Annual Reappointment Information e-Binder Submittal Training Guide (Recording password: FiJr2RNC)

Tenure by Exceptional Action

      1. 5.0 Criteria for Appointment, Reappointment, Promotion and Reappointment with Tenure (PDF)
      2. Procedure for Academic Administrators (PDF)
Faculty Handbook

2.0 Faculty Personnel Policies and Procedures

The Faculty Handbook is a summary compilation of information contained in several independent sources, which include the policies and regulations of Ramapo College’s Board of Trustees, Administrative rules and regulations and the collective bargaining agreement between the American Federation of Teachers (AFT) and the College. The Handbook seeks to provide a compact reference on topics of interest to the Ramapo College faculty and staff. It is not intended to give complete and detailed information about all of the College’s policies and procedure. Its function is to serve as a guide to administrative and academic regulations, procedures and obligations as they now apply at this College. A college or university is, of course, never static. Policies and procedures constantly change, and as changes occur they will be reflected in this Handbook.

Manager Performance Appraisals are handled by the People Operations and Employee Resources Department. Please see the attached link for more information: https://www.ramapo.edu/poerd/performance-evaluation/.