The Office of Employee Relations is responsible for administering faculty tenure, promotions, career development procedures, the collective bargaining agreement between the College and the American Federation of Teachers (AFT), and other labor relations matters. Additional responsibilities of the office include the administration of disciplinary, reappointment, performance appraisal and professional procedures. The office also monitors compliance with the College’s policy on Conflict of Interest, Intellectual Property, Code of Professional Responsibility, as well as other policies, statutes, regulations and procedures.

Contacts

Jennifer “Jenn” Hicks-McGowan
Executive Director of Employee Relations and Faculty Resources 

jhicksmc@ramapo.edu
Office: G-255 or G258
Phone: (201) 684-7566 or x7589

 

Vacant
Director of Employee Relations – AFT

Office: G- 254  email: er@ramapo.edu
Phone: (201) 684-7504

 

Shahriyar “Shah” Ahmed
Administrative Operations Specialist
Office: G- 254   email: sahmed16@ramapo.edu
Phone: (201) 684-7504 or x7520

 

Rosemarie “Ro” Cline
Academic Operations

rcline@ramapo.edu

Office: G- 245
Phone: (201) 684-7527

AFT Professional Staff

AFT Full Time Contract Agreements

Assessment Only

  1. Calendar:  2026-2027 AFT Professional Staff Assessment Only Calendar as of 06.04.26
  2. APAS Instructions
  3. APAS-Form (Fillable)

Forms

  1. Business Card Printing Authorization Form and Procedure
  2. AFT Tuition Reimbursement Form Electronic Signature Policy & Procedure Digital Signature Instructions NOTE: Once the form opens, download it and save to your computer and open with Adobe Acrobat 

Performance Based Promotions for AFT Professional Staff

  1. 2026-2027 Professional Staff Performance Based Promotions as of 6.04.26
  2. NEW MOA Professional Staff Performance Based Promotions (Updated as of 7.21.25)

Professional Staff (AFT) Resources

  1. APAS Instructions
  2. APAS-Form 
  3. Sample Job Description 

Reappointment

  1. Calendars:
    2026-2027-Professional-Staff-4th-5th-1st-Multi-Year-Reappointment-Calendar-as-of-06.04.26
    2026-2027-Professional-Staff-2nd-3rd-Part-Time-Reappointment-Calendar-as-of-06.04.26.pdf
    2026-2027-Professional-Staff-Multi-Year-Calendar-as-of-06.04.26.pdf
  2. APAS Instructions APAS-Form
  3. AFT-Professional-Staff-Checklist 
  4. Viewing Your Student Opinion Surveys

Salary Charts AFT Professional Staff and Faculty

CNJSCL-FT-PT-2023-2027-Salary-Charts.pdf

Other Resources, MOAs & MOUs

Ethics

*PLEASE NOTE:  All questions and inquires about Ethics should be directed to our Vice President & General Counsel, Nicole Morgan-Agard, at extension 6975 or ethics@ramapo.edu 

For more information:  https://www.ramapo.edu/ethics-officer/

Faculty

AFT LOCAL Website

AFT Contract Agreements

Salary Ranges

 -Salary Ranges for 10-month and 12-Month Faculty and AFT Professional Staff

Overload/Adjunct Rate Per Credit

-Faculty Overload and Adjunct Rates FY24 – FY27 Per AFT Contract (9/1/23-6/30/27)

The Office of Employee Relations is responsible for administering faculty tenure, promotions, career development procedures, the collective bargaining agreement between the College and the American Federation of Teachers (AFT), and other labor relations matters.

 

Faculty Resources

Career Development

      1. NEW Career Development Training for Cohort 2025-2026
      2. 2026-2027 Career Development Calendar as of 4.10.26
      3. Career Development Guidelines and Process
      4. Career Development Checklist (REVISED)
      5. NEW Common Application Form as of 9.8.2026  NOTE: Once the form opens, download it and save to your computer and open with Adobe Acrobat 
      6. Peer Evaluation Form
      7. Viewing Your Student Opinion Surveys

Faculty Scholarship Funding (FSF)    

      1. 2026-2027 Faculty Scholarship Fund (FSF) Calendar as of 4.10.26
      2. 10.0 Faculty Scholarship Funding (FSF) Procedure
      3. Appendix H – Faculty Scholarship Funding Checklist 10-11-23
      4. NEW Common Application Form as of 9.8.2026 NOTE: Once the form opens, download it and save to your computer and open with Adobe Acrobat 

Faculty Handbook Additional Agreements (MOAs & MOUs)

      1. Transition to Retirement Procedure and Calendar
      2. Compensatory Time for AFT Professional Staff & Librarians
      3. Supplement Faculty Workload
      4. Promotion of Faculty from Instructor to Assistant Professor
      5. Alternate Faculty Workload
      6. Reappointment & Tenure
      7. Student Opinion Forms
      8. Student Opinion Surveys – Spring 2020
      9. Student Opinion Surveys (Summer 2020)
      10. Applied Music Instructor
      11. Procedures for Tenure Upon Appointment to a Position with Faculty Rank
      12. Faculty Class Observations for Virtual Courses
      13. Annual Promotion Information Submittal Extension of Application Submittal Deadline and Electronic Submittal Guidance
      14. Schedule of Compensation for Work Stipends
      15. The Career Development Program
      16. COVID-19 Immunization Exemption/Extension Form

Forms / Procedures

      1. Faculty Request for Approval for Attendance at Events
      2. College & University Disclosure Form (Faculty Only) 
      3. Business Card Printing Authorization Form Procedure
      4. AFT Tuition Reimbursement Form Electronic Signature Policy & Procedure Digital Signature Instructions NOTE: Once the form opens, download it and save to your computer and open with Adobe Acrobat 

Other Resources

      1. Convener Job Description
      2. UPC Letter Solicitation Template

Payroll

    A. Understanding Your Paystub

Promotion

      1. Calendar: 2026-2027 Promotion Calendar as of 4.10.26
      2. NEW-2026-2027 Faculty-Promotion-and-e-binders-Information-Presentation-Updated-10.05.25
      3. Procedures:
        5.0 Criteria for Appointment, Reappointment, Promotion and Reappointment with Tenure 
        9.0 Promotion Process for Tenure Track Faculty Members
      4. NEW 2025-2026 Revised Fillable APPENDIX C Promotion Guidelines and Checklist as of 10.05.25
      5. Peer Evaluation Form
      6. Viewing Your Student Opinion Surveys

Reappointment

      1. Calendars:
        REVISED 2026-2027 3rd Year Reappointment Calendar as of 4.21.26
        2026-2027 4th, 5th, & 6th Year Reappointment Calendar as of 4.10.26
      2. Procedures:
        5.0 Criteria for Appointment, Reappointment, Promotion and Reappointment with Tenure
        6.0 Renewal of Faculty Contracts
      3. Reappointment Process Guidelines and Checklist
      4. eBinder Reappointment and Reappointment with Tenure Training and Information as of 12.16.25
      5. Peer Evaluation Form
      6. Viewing Your Student Opinion Surveys

Sabbatical

      1. 2026-2027 Sabbatical Leave Program Calendar as of 4.10.26
      2. 11.0 Sabbatical Leave Policy and Procedures
      3. NEW Common Application Form as of 9.8.2026 NOTE: Once the form opens, download it and save to your computer and open with Adobe Acrobat 
      4. APPENDIX F- Sabbatical Application Checklist

Salary Range Adjustment

      1. Program
      2. Guidelines

Tenure

      1. Calendar: 2026-2027-Reappointment w/Tenure Calendar as of 4.10.26
      2. Procedures:
        5.0 Criteria for Appointment, Reappointment, Promotion and Reappointment with Tenure
        8.0 Tenure Process at Ramapo
      3. Tenure Process Guidelines and Checklist
      4. e-Binder Guidelines – Reappointment and Reappointment with Tenure Information updated 5.20.24

Tenure by Exceptional Action

      1. 5.0 Criteria for Appointment, Reappointment, Promotion and Reappointment with Tenure 
      2. Procedure for Academic Administrators
Faculty Handbook

Faculty Handbook

The Faculty Handbook is a summary compilation of information contained in several independent sources, which include the policies and regulations of Ramapo College’s Board of Trustees, Administrative rules and regulations and the collective bargaining agreement between the American Federation of Teachers (AFT) and the College. The Handbook seeks to provide a compact reference on topics of interest to the Ramapo College faculty and staff. It is not intended to give complete and detailed information about all of the College’s policies and procedure. Its function is to serve as a guide to administrative and academic regulations, procedures and obligations as they now apply at this College. A college or university is, of course, never static. Policies and procedures constantly change, and as changes occur they will be reflected in this Handbook.

Revised Faculty Handbook (2023)  

Faculty Handbook Sections

APPENDICES

APPENDIX A:  Career Development Checklist

APPENDIX B:  Updated Peer Review Letter for Promotion-Tenure

APPENDIX C:  Promotion Process Guidelines and Checklist

APPENDIX D:  Reappointment Process Guidelines and Checklist

APPENDIX E:  Tenure Process Guidelines and Checklist

APPENDIX F:  Sabbatical Application Checklist

APPENDIX H:  Faculty Scholarship Funding Checklist 10-11-23