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Academic Transcript

Copies of unofficial transcripts will be available the next business day after the request has been made. Requests must be in writing, include the S.I.D.- Student Identification Number, and bear the student’s signature. Photo identification (student I.D. card) is required before a transcript may be released to a student.

Current students may view their unofficial Ramapo transcript on the Web.

To request an official transcript, the student must fill out an Official Transcript Request Form, which may be obtained from the Registrar’s Office, by mail, fax or on-line. Usually official transcripts are mailed to another institution, place of employment or certifying board.  A maximum of five official transcripts will be permitted per request.  Typically, official transcripts are processed in 3-5 business days (during peak period it may be longer).

There is no charge for official or unofficial transcripts. You may print and complete the Official Transcript Request Form (link below) and mail or fax it to the Registrar’s office. Fax: 201-684-7956.

Please note: If you don’t have an “R” number, please use the last 4 digits of your Social Security Number.

  • Official Transcript Request Form     (PDF) (DOC)
  • Unofficial Transcript Request Form (PDF) (DOC)


Active Military Priority Registration Request

A Ramapo College student currently serving in the U.S. Armed Forces who wishes to receive priority registration must apply for this status annually. The student must request an application from the Office of the Registrar and submit the application along with any required supporting documentation to that office no later than the last day to drop a class in the fall semester (as specified in the Academic Calendar) for spring and fall registration priority registration. If the student is placed on active duty mid-year, the student may apply for fall only priority registration no later than the last day to drop a class in the spring semester (as specified in the Academic Calendar).The Office of the Registrar will review the application, inform the student of the outcome via email, and, if the student’s request has been accepted, implement all necessary processes to ensure that the student receives priority registration. This status expires on the last day of the spring semester.

Active Military Priority Registration Request (DOC)

Active Military Priority Registration Request (PDF)

Credit Overload Request Form
Enrollment Verification

Enrollment and other types of verifications are provided for students beginning approximately one week after the start of the term.

Ramapo College of New Jersey has authorized the National Student Clearinghouse to provide enrollment verifications free of charge to students. Using Student Self-Service, you can print enrollment verification certifications, view your enrollment history and enrollment verifications provided at your request, check loan deferments sent to your lenders, and link to real-time information on your student loans. You can access Student Self-Service by logging onto Web for Students using your username and password.

Students may use the forms below for situations the National Student Clearing House is unable to accommodate such as:

  • Auto Insurance/Good Student Discount
  • Students that do not have a social security number on file with the college
  • Graduation interim for pre-semester verification.
  • Students no longer enrolled at Ramapo College.

These types of verifications require production in the Registrar’s Office. The completed Verification Request Form with the required student signature may be mailed or faxed to the Registrar’s Office. All verification information will be mailed or faxed to the receiving agency or employer.

Degree Verification

Ramapo College has authorized the National Student Clearinghouse to provide degree verifications. The National Student Clearinghouse can be contacted at:

Phone:  703-742-4200
Fax: 703-742-4239

National Student Clearinghouse
2300 Dulles Station Blvd,  Suite 300
Herndon, VA 20171

Change of Major/Minor

A student may change his/her major at any time during the semester by obtaining a Major Change Request form from the Office of the Registrar or follow link below. This form must be completed by the student and signed by the Convener of the Major/Minor being requested, then returned to the Office of Registrar. It is recommended that major changes are made before the next registration cycle, but it is imperative that undeclared student declare a major before earning 64 credits. Registration holds will be placed to enforce this policy.

Name/Telephone/Address Change

It is the student’s responsibility to notify the Office of the Registrar of a name and/or address change. A name change must be accompanied by a copy of a legal document authorizing the change. It is imperative that the Registrar’s Office be notified of all address changes so that registration notices and other important mailings are sent to the correct address.

  • Change of Student Name Form (PDF) (DOC)
  • Change of Student Address and Telephone Number (PDF) (DOC)

Students are advised to review and update Emergency Contact information under Personal Information on the Web for Students and change as is appropriate.

Replacement Diploma

Alumni can request a duplicate copy of their diploma. The new diploma will reflect the signatures of the current college administration. The cost of this service is $30.00 and takes approximately 6-8 weeks for processing.

FERPA Waiver

Students may grant permission for members of the Ramapo College staff and faculty to discuss information contained in their educational records.  The permission must be given in writing using the FERPA Waiver Form available here or in the Office of the Registrar (D-224).  The form must be completed and signed by the student and may be submitted in person; via email (as an attachment to the student’s Ramapo email address only); or via the US Postal service.  If the form is sent thru the mail, a copy of the student’s driver’s license must be included in order to validate the name and signature on the form.  Questions may be directed to the Office of the Registrar ( or 201-684-7695).

Incomplete Form

After the refund period has ended a student may request an incomplete grade from a course. Given in exceptional circumstances when approved by the instructor and when requested by a student who has satisfactorily completed at least two-thirds of course requirements prior to the end of a term, for reasons of illness or other emergency. When the work is completed by the date indicated on the academic calendar, the grade assigned replaces the I. If work is not satisfactorily completed by the date indicated in the Academic Calendar, the grade is changed to F.  There will be no refund.  (See Academic Calendar)

Withdrawal Form

After the refund period has ended a student may withdraw from a course. The grade for the course will be recorded as a “W” on the student’s transcript.  There will be no refund.  An Instructor permission is not required; however, students are encouraged to discuss the withdrawal with their professor. Students may Withdraw from a course as follows:

1. Students may withdraw from a course online through Web Self Service by following the steps below:

a. Log into Web Self Service
b. Click on the “Student Services and Financial Aid” tab
c. Click “Registration”
d. Click “Add/Drop Classes”
e. Select Term
f. Choose Withdraw under “Action”
g. Keep the receipt generated for your records


2. Students can Withdraw in person at the Office of the Registrar (D224) and complete the course Withdrawal Form. The form is available at the office or can be accessed via (DOC)/(PDF).

  • Withdrawal Form (DOC) (PDF)

 A student may NOT withdraw after the published deadline. (See Academic Calendar)