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Withdrawing

After the refund period has ended a student may withdraw from a course. The grade for the course will be recorded as a “W” on the student’s transcript.  There will be no refund. To withdraw from a course the student must complete the course Withdrawal Form. This is done by obtaining a Course Withdrawal form from the Office of the Registrar; completing the form including the required (student) signature  and returning within the dates specified on the form.  A student may not withdraw after the published deadline. (See Academic Calendar)

Leave of Absence (LOA)

Students in good academic standing may take a leave of absence of one semester by arrangement through the Center for Student Success located in D-207.  Exceptions may be considered on an individual basis. Students who plan to be away for two or more semesters must officially withdraw from the College (refer to Withdrawal from Ramapo College).   Students requesting a ‘leave of absence’ due to medical reasons must make arrangements with the Center for Health and Counseling Services (Refer to Medical Leave of Absence below).

Students who take a leave of absence for one semester do not need to apply for readmission and can simply register for the next upcoming semester during the registration period after consulting with an academic advisor. Students who remain away from Ramapo College for two or more semesters must apply for readmission with the Office of Admissions by the established readmission deadlines: August 1 for the fall semester and December 1 for the spring semester.

Medical Leave of Absence (MLOA)

Ramapo College of New Jersey (RCNJ) students may apply for a Medical Leave of Absence (MLOA) from the College for reasons of physical or psychological illnesses. Students must withdrawal from all registered courses under this policy. The grade for each course will be recorded as “W” on the student’s transcript. There will be no refund for a MLOA after college refund deadlines.  (see Academic Calendar)

Students considering applying for a MLOA need to contact the Center for Health and Counseling Services (CHCS) to request an evaluation for the purpose of pursuing a MLOA.  If the condition is medical in nature, contact Student Health Services (SHS) (201-684-7536); whereas if the condition is psychological in nature, contact Counseling Services (CS) (201-684-7522) for an evaluation. In order to obtain a MLOA a student must obtain a medical recommendation from the appropriate unit (Health or Counseling) within the Center for Health and Counseling Services.  In order for a MLOA to be processed for a given semester, the evaluation must be completed prior to the final day of classes.

Students can take as much time as needed away from the College to recover from their condition; however, students who do not take classes for two or more consecutive semesters must reapply for admission. Students who stay out for longer than two consecutive semesters and are readmitted will continue their studies under the graduation requirements in effect at the time of their re-admission. In order to be approved to return from a MLOA a student must provide the required documentation and complete an evaluation through the appropriate unit (Health or Counseling) within the Center for Health and Counseling Services.  Students returning from a MLOA must complete the process by the established deadlines: August 1 for the fall semester and December 1 for the spring semester. If you miss the deadline, your return from MLOA will be postponed until a later semester. If the process to return from a MLOA is not completed by the deadline, the student will be deregistered.

For detailed information, refer to the Center for Health and Counseling Services website.

Withdrawal from Ramapo College

Students who decide to withdraw or would like to request a ‘Leave of Absence’ from Ramapo College must consult with a professional academic advisor or counselor in the Center for Student Success located in D-207 and process a ‘Notice of Withdrawal/Leave of Absence’ form.   Students requesting to withdraw due to medical reasons must make arrangement with the Center for Health and Counseling Services (refer to Leave of Absence).

Adherence to the withdrawal procedure is necessary for possible readmission to Ramapo College. Students who have withdrawn from the College and decide to return must apply for readmission with the Office of Admissions by the established readmission deadlines: August 1 for the fall semester and December 1 for the spring semester.

Officially withdrawing from or filing a leave of absence from the college will not automatically withdraw students from courses.  In addition to filing the official withdrawal form, students must drop courses for the semester through the College’s web registration services system or complete a “Course Withdrawal Form” with the appropriate approvals and according to the established deadlines.  Course Withdrawal Forms are available in the Office of the Registrar.