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Institutional Policy Committee

Institutional Policy Committee


Committee Charge

The Institutional Policy Committee is charged with advancing the cyclical development, review, revision, rescission, and distribution of all Board and Senior Leadership Team policies.

The Committee develops and carries out a process for creating new and amending existing College policies and administrative procedures.

This review may include additions, modifications, or rescissions of policies and procedures. The Committee also communicates the process to the College, standardizes language and style across policies, and maintains a history of policy actions.

Policies Under Review: Share feedback with policies@ramapo.edu or any Policy Committee member

Policies currently under review that are now being stewarded by the Policy Committee are noted below:

  • NEW Policy and Procedure 645: Music Rights and Usage in Advertising & Promotion
    • This new policy and procedure has been drafted to ensure members fo the College are in compliance with musical composition copyright and licensing usage rights when using music in marketing, communications, promotions, social media, website, advertising, and other media.
    • Public comment on this proposed policy and procedure closed on January 20, 2023. This policy remains under review.
  • Policy and Procedure 475: Tuition Waiver Program for Spouses, Domestic Partners, and Dependent Children of Full-Time Faculty and Staff
    • Proposed revisions to this policy and procedure seek to: expand eligibility for a baccalaureate tuition waiver by stipulating one calendar year of RCNJ service or NJ State service at the time of application, and by including faculty in full-time lecturer lines as eligible employees; clarify responsibilities of the student/depent and of the employee; limit application of the waiver program to the first baccalaureate degree and exclude graduate degrees from the program; grandfather current graduate program waiver recipients; increase the waiver benefit from 40% to 60% of tuition costs; remove the eight semester caveat for completion; and make summer online courses eligible for the waiver program.
    • Public comment on the proposed revisions to this policy closed on January 6, 2023. This policy remains under review.
  • NEW Policy and Procedure 482: Prizes, Awards and Gifts
    • The purpose of this new policy is to outline the responsibilities, restrictions, and requirements associated with the issuance and receipt of prizes, awards, and gifts to students and employees.
    • Public comment on this new policy closed on June 23, 2022. This policy remains under review.
  • Policy and Procedure 616: Extra Compensation for Special Projects
    • Revisions to this policy and procedure were initiated by the Department of People Operations and Employee Resources.
    • Public comment closed on February 28, 2022. This policy remains under review.
Policies Approved in 2022-2023
  • Policy and Procedure 203: Capital Improvements to the Havemeyer House
    • Effective July 1, 2021 the Havemeyer House stopped serving as the residence of the College President, as a result, this policy and procedure is being recommended for rescission.
    • Public comment on this proposed rescission closed on January 6, 2023. Thsi policy was rescinded by the Board in January 2023.
  • Policy and Procedure 635: Campus Surveys/Survey Development and Implementation
    • Revisions to this policy and procedure updated college titles and nomenclature, clarified the purpose of the policy, and outlined the responsibilities associated with the coordination of surveys and management of survey data.
    • Public comment closed on January 20, 2023. Policy and Procedure 641 was approved by the Mission Element Team in January 2023.
  • Policy 401: Authorized Signatories
    • Non-substantive revisions to this policy updated college titles and nomenclature.
  • Policy 404: Contract Authorizations
    • Non-substantive revisions to this policy updated college titles and nomenclature.
  • Policy and Procedure 641: Motor Vehicle
    • Revisions to this policy and procedure primarily clarified eligibility criteria for employees operating College vehicles, outlined responsibilities of drivers and their direct supervisors, and identified People Operations and Employee Resources and the College’s Risk Manager in Business Services as the entities through which any infractions are reported. In addition, Student Shuttle Driving Procedures were added as an appendix.
    • Public comment closed on June 15, 2021.  Policy and Procedure 641 was approved by the Mission Element Team in August 2022.
  • Policy and Procedure 642: Space Management and Allocation
    • Revisions to this policy and procedure focused largely on the membership and governance of the Space Management and Allocation Advisory Committee.
    • Public comment closed on July 19, 2022. The Policy was approved by the Mission Element Team in July 2022.
Policies Approved in 2021-2022
  • Policy and Procedure 649: Financial Conflict of Interest – Sponsored Research
    • Establishment of this policy was directed by the Office of Grants and Sponsored Programs. The policy establishes standards that ensure that design, conduct, and reporting of research performed at the College will be free from bias resulting from financial conflicts of interest.
    • Public comment closed on June 2, 2022. The policy was approved by the Cabinet on June 7, 2022.
  • Policy and Procedure 205: President’s Temporary Absence/Emergency Succession
    • Revisions to this policy and procedure were initiated by the Office of the President. The revisions amended procedures associated with unplanned absences of the President.
    • Public comment closed on April 4, 2022. The Policy was approved by the Board of Trustees on April 25, 2022 for an effective date of July 1, 2022.
  • NEW Policy and Procedure 644: Bias Incident Response Policy
    • Following the work of the Goal 2 Task Force, this new P&P was developed by the Office of Equity, Diversity, Inclusion, and Compliance. The policy serves to outline the manner in which the College responds to bias incident reports.
    • Public comment closed on January 26, 2022. Policy and Procedure 644 was approved by the Cabinet on February 9, 2022.
  • Policy and Procedure 318: Emeritus
    • Revisions to this policy and procedure were initiated by the Office of Employee Relations. Significant revisions add terms of revocation, add criteria for administrator emeritus, revise criteria for faculty emeritus, and add a process for recommending emeritus rank for retiring Presidents.
    • Public comment closed on February 2, 2022. Policy and Procedure 318 was approved by the Cabinet on February 9, 2022
  • Policy and Procedure 646: Managers and Staff Teaching Courses
    • Following a review of Policy 300HH Overload, this new P&P was initiated by Human Resources. It serves to outline the manner in which managers and staff whose job responsibilities do not include teaching may teach courses.
    • Public comment closed on January 26, 2022. Policy and Procedure 646 was approved by the Cabinet on February 9, 2022.
  • Policy and Procedure 612: Purchasing Card
    • Revisions to this P&P were initiated by Business Services in partnership with Internal Audit. The more significant revisions amended the procedures to refer, rather than to an exhaustive list of protocols, to the Purchasing Card Manual. Revisions in the Manual primarily served to strengthen controls and narrow the scope of Purchasing Card activity.
    • Public comment closed on  January 26, 2022. Policy and Procedure 612 was approved by the Cabinet on February 9, 2022.
  • Policy and Procedure 480: Budget Savings Incentive
    • Revisions to this policy and procedure were initiated by the Budget Office. Significant revisions amend the percent of sharing, and refine the uses, approvals, and limitations of the funds.
    • Public comment closed on January 26, 2022. Policy and Procedure 480 was approved by the Cabinet on February 9, 2022.
  • Policy and Procedure 223: College Policies
    • Revisions primarily seek to clarify and revise the responsibilities of policy management, development, and review.
    • Public comment closed on August 19, 2021. Policy and Procedure 223 was approved by the Board of Trustees in September 2021.
  • Policy and Procedure 481: Graduate Assistants
    • Policy and Procedure 481 has been established to advance standards for the awarding and administration of graduate assistantships. The procedure outlines categories of, requirements for, and compensation and benefits of graduate assistantships.  In addition, employment requirements, hiring processes, code of conduct, and a standard contract for Graduate Assistants is described.
    • Public comment closed on June 15, 2021.  Policy and Procedure 481 was approved by the Cabinet on June 30, 2021.
  • Policy and Procedure 215: Recruitment, Selection and Employment
    • Upon review of the policy and procedure, several revisions were avanced including but not limited to: including the role of the Talent Acquisition & Onboarding Coordinator (TAOC) position, consolidating waiver categories, identifying TAOC and/or the Hiring Manager as responsible for reference checking, streamlining all offers of employment so they are made by Human Resources with an option for the hiring manager to sit in on the discussion; advancing a closing date for all positions; and formalizing the process by which the Equal Employment Affirmative Action Officer (EEAAO) approves the proposed committee membership and the overall applicant pool.
    • Public comment closed on April 9, 2021. Policy and Procedure 215 was approved by the Board of Trustees in April 2021.
Membership
  • Patricia Chavez, Internal Audit
  • Nicole Morgan Agard, Equity, Diversity, Inclusion, and Compliance
  • Virginia Galdieri, People Operations and Employee Resources
  • Kathleen Hallissey, Student Well-being
  • Aaron Lorenz, Teaching & Learning
  • Michael Tripodi, Legal Counsel
  • Colleen O’Keefe, Business Services
  • Brittany Williams-Goldstein, Office of the President