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Section:300
Section Title:Academic Affairs
Policy Number:300-T-Original
Policy Name:Online Courses - POLICY 300-T - Original
Approval Authority:Office of the Provost
College Policy Executive:Chief Planning Officer
Responsible Executive:Provost/VPAA
Responsible Unit:Office of the Provost
Date Adopted:2011
Date Revised:2014, 2016

Policy

Policy

Ramapo College will offer high-quality, well-coordinated online courses and programs and provide appropriate resources, training, and support for faculty and students engaged in online teaching and learning.

Reason for Policy

To set forth guidelines for administration, faculty, students, and staff participating in or supporting online instruction.

To Whom Does The Policy Apply

Ramapo College faculty, administration, staff, and students

Related Documents

Procedure (Online Course Manual) and ARC Manual

Contacts

Office of the Provost: 201-684-7515

Procedure

Ramapo College of New Jersey

Standards, and Procedures for Planning and Offering Online Courses and Programs

General Information and Purpose

 

 

General Information and Purpose

Ramapo College recognizes the significance of organizing the online offerings of the institution so that a well-coordinated and highly effective program will be delivered. Coordination of online offerings is required to provide the necessary resources and assistance to faculty, to provide support services for students enrolled in online courses/programs, to maximize the use of college resources with a minimum of duplication, and to ensure consistent and fair policies and procedures related to faculty and students. Organized and well-coordinated programs facilitate marketing and promotional strategies and strengthen the College’s image as an innovative and technologically progressive institution.

Rapid advancements in technology will create new methods for providing and delivering academic offerings in online (and other distance education) formats. Therefore, policies and procedures that impact distance learning will continuously change and these guidelines should be considered “interim” in nature and reflect the latest developments at the time of printing. As changes occur, this document will be revised to incorporate those changes.

The following policies and procedures are intended to assist with planning, coordination, and technological support for participating administration, faculty, students, and staff. These policies and procedures are built on current Academic and Curricular Guidelines, RCNJ Academic and Board Policy Statements, the College Mission Statement and Strategic Plan and shall apply to new distance education activities as well as to existing courses and programs in which the method of delivery has changed significantly from traditional in-class instruction. This manual applies to all Ramapo College credit-bearing courses and “developmental” (000-level) courses that are offered in distance-learning formats.

 

General Definitions

Distance Education / Distance Learning

The terms “Distance Education” or “Distance Learning” are used here to refer to instruction where the teacher and the student are separated geographically so that face to face communication is absent; communication is accomplished instead by one or more technological media. This communication consists of live or recorded visual presentations and material using direct signal or cable, transmission by telephone line, fiber-optic line, digital and/or analog videotape, audiotape, CDROM, computer or internet technology, email or other electronic means, now known or hereafter developed, utilized to teach any course originating from or sponsored by Ramapo College of New Jersey. Some of these technologies are in use to varying degrees in traditional (face-to-face) courses, which are not considered further in this document.

Course

“Course” refers to any learning experience offered for college credit or otherwise required for a degree.

Online Course

A course section in which all content is delivered using Internet technology.  Such course sections are coded as “Online” (ONL) in the schedule of classes.

If online synchronous meetings are required, the instructor must specify them in detail in the schedule of classes and the syllabus, so that the students will be aware of any/all required meetings upon registration.

The overall instructional time and student preparation time of the course should conform to Ramapo College’s Credit Hour Policy and Procedure (300-R)

Hybrid Course

A course section in which contents are taught both online and face-to-face.  Such courses sections are coded as “Hybrid” (HYB) in the Schedule of Classes.  The schedule of classes and the course syllabus must clearly establish the day(s) on which the course will meet face-to-face. Hybrid courses will typically meet face-to-face at least one day per week on the same day(s) each week.  Exceptions to the typical pattern may be approved by the Dean on a case-by-case basis for programmatic or pedagogical needs.

The schedule of classes and the course syllabus must also clearly establish whether the online component of the course requires student activities on fixed dates and times.

The overall instructional time and student preparation time of the course should conform to Ramapo College’s Credit Hour Policy and Procedure (300-R).

Academic Freedom

Methods of presentation and course materials are to be under the control of the faculty member assigned to develop and/or teach the online or hybrid course. Oversight by the faculty member’s colleagues within the unit or program shall be subject to the usual norms and responsibilities of supervision and oversight associated with the functions of the unit, the dean, and the convening group offering the course or program.

Selection of Materials and Effectiveness of the Curriculum

Except where stated otherwise in this document, faculty members and the dean of the unit in which the course resides assume responsibility for course oversight and adherence to policies/procedures regarding online/hybrid courses and programs.

The purposes of online courses may include increasing the access of students to faculty, to educational resources, and to each other, while maintaining (or exceeding) the curricular standards and student learning of a conventional (face-to-face) course.

  • Faculty members must obtain consensus from the convening group and approval from the Dean[1] prior to offering a course in online or hybrid format.
  • ARC approval is only required if the online / hybrid course is a new course (i.e, if an existing face-to-face course is being offered in online/hybrid format, ARC approval is not required).
  • Offering 50% or more of an entire program online requires approval of the ARC and permission of the Dean and the Provost; in addition, external approvals (including the Middle States Commission on Higher Education) may be required.

Among the factors to be considered in determining the suitability of a particular course or program for online or hybrid format are the following:

  • The use of an online or hybrid format improves or at minimum maintains the effectiveness of the course or program, as measured by student learning outcomes;
  • The necessary instructional and student support resources are available to facilitate the use of online formats (for example, access to advising and information sources).

Individual faculty members have the same responsibility for selecting and presenting materials in courses offered through online technologies that they have in those offered in traditional classroom settings at Ramapo College. For team taught or interdisciplinary courses and programs, the faculty involved share this responsibility.

Online / hybrid courses (or modifications thereto) shall comply with all of the standard practices, policies, procedures, and criteria which have been established for traditional in the classroom courses. An online/hybrid section of a course will have the same Course Description and Student Learning Outcomes as any other section of the course.

  • Faculty involvement in course development and approval. The procedures for course development/revisions and approval are outlined in the RCNJ Academic and Curricular Guidelines Manual (ACGM).
  • Selection of qualified faculty to teach the course. Conveners develop the Course Schedules with the participation of faculty and approval of the Dean; faculty members may request a particular format for a course (e.g. face-to-face, hybrid, online) but the final approval is granted by the Dean[2]. Unit deans are responsible for the development of the Unit course schedule.
  • Pedagogical determinations about appropriate class size. Refer to the Academic and Curricular Guidelines Manual..
  • Oversight of course offerings. Online courses are evaluated through the same student evaluation form as used for courses offered in a face-to-face format.  Online courses and programs are subject to the same assessment and program review requirements as face-to face offerings.

Academic Requirements and Effectiveness of Courses

The following standards represent important guiding principles for developing, conducting and evaluating online and hybrid courses at RCNJ. The guidelines and requirements specified in the Academic and Curricular Guidelines Manual apply to all courses offered in online and hybrid formats.

  • Ramapo College of New Jersey engages in online / hybrid courses and programs which are consistent with the institutional role and mission.
  • Online / hybrid courses are of equal effectiveness to those on campus that are not offered at a distance and are evaluated for effectiveness by assessments of student learning outcomes. Student evaluations and data concerning student retention may be employed as secondary measures.
  • A course may be offered in multiple formats (e.g., face-to-face, hybrid, online), but the overall goals of the course and student learning outcomes for each section should be consistent. The course format is simply the pathway chosen to reach the learning destination.
  • All courses will identify the course-specific learning outcomes expected for students completing the course successfully and these outcomes will be tied to programmatic or general education student learning goals. Courses in all formats will be assessed equally for accomplishment of these goals and outcomes.
  • Credit hours granted for online / hybrid courses will be the equivalent to the credit hours for the same course delivered in face-to-face format. RCNJ’s Registrar will announce which courses will be delivered online after receiving schedules from the unit deans. In compliance with New Jersey regulations, courses offered during special terms (i.e., winter, summer) will be distributed over a number of calendar weeks that is equal to or greater than the number of student credit hours to be awarded for successful completion of the course .
  • The same policies concerning admissions requirements, academics, and the administrative processes apply to online / hybrid courses as they do for all other classes.
  • Students enrolled in an online / hybrid course will have access to available academic support.
  • All RCNJ courses (face-to-face and online/hybrid formats) provide regular and timely interaction between students and instructors.
  • The technologies used are appropriate to the objectives of the courses taught and are frequently updated and kept current.
  • If a degree program is designed to be offered entirely and only online, the enrolled student must be able to satisfy all requirements of that degree program.

 Administrative Responsibility

ITS[3] will inform students (on the College web site) about the general technical skill prerequisites and required hardware, software, and supplementary materials typically necessary for course participation. ITS will ensure the security of course management systems utilized by the College (including confidentiality of student information, grades, and student work). ITS will ensure that access is available (by students and faculty) to the Course Management System[4]

two weeks prior to the start of the semester. ITS will advise faculty of measures to ensure that the student who participates in and completes the course is the same student who registered for the course and receives academic credit, in accordance with and consistent with federal requirements.

The Registrar’s office will notify students of distance-learning course formats upon a student’s registration in such a course.

The academic unit (school) providing the online / hybrid course will ensure that the same high standards for all courses are maintained, regardless of delivery method, and for ensuring that online instruction is comparable in effectiveness and content to the corresponding face-to-face instruction.  Academic units (schools, convening groups) offering online / hybrid courses will regularly assess the methods by which they are delivered and their content.

Verification of Student Identity

 

Ramapo College uses required and optional methods to ensure that the students who register and receive grades for online courses are the same students who participate in those courses.

Students registered for online courses must access those courses by using secure logins. Students may obtain these logins, first, by securing their Ramapo e-mail addresses at this site: https://its2.ramapo.edu/its/activation.php. That site requires students to enter their Ramapo identification numbers, which are unique, as well as their birthdates for additional security. Once they receive their usernames, they must select passwords with specified parameters. Students who need to change their passwords may go to this site:  https://its2.ramapo.edu/its/reset.php. Information Technology Services, which provides this service at no additional cost to students, offers assistance via e-mail and telephone. Once students have acquired their e-mail address, they must login to Moodle, the current Course Management System, (https://moodle.ramapo.edu/) as directed by the instructor.

The Moodle login process requires students to access their Ramapo e-mail accounts for instructions and to select passwords. Students with questions may contact the Instructional Design Center, which offers this service at no additional cost to students. This multi-step process enhances security and privacy while verifying student identity to the degree possible. Ramapo College’s full policy on electronic communication, which includes information about responsibilities and privacy, may be found here: http://www.ramapo.edu/hr/policies-procedures/responsible-use-electronic-communications/

 

In addition to secure logins, Ramapo College supports other technologies that faculty may use to ensure students’ identities while also enhancing course delivery. These technologies are free of charge to students. Faculty should consult the Instructional Design Center for more information: https://www.ramapo.edu/idc/

Faculty Responsibility

Faculty will inform students (in the course syllabus) about course-specific technical skill prerequisites and required hardware, software, and supplementary materials necessary for course participation, prior to the start of the course. At that time, students will also be informed of any face-to-face meetings required by the course. Such information should be included in the “syllabus” section of the course description in the Schedule of Classes; faculty may also email the syllabus to registered students prior to the start of the semester.  (This is highly recommended for winter/summer session courses, to ensure students can purchase the appropriate required materials in a timely manner.)

Faculty will ensure that the primary portal through which students access course content is the College’s current Course Management System. The CMS is the product of record for the course. The CMS automatically ensures all registered students are enrolled in the CMS. Faculty may utilize additional products (e.g. wikis), but (1) these products must be accessed from within the CMS (2); if assignment grades are posted electronically, they must be posted on the CMS rather than a third party product (final course grades are posted in Banner as normal); (3) if tests are administered online, they must be administered through the CMS. Should faculty elect to utilize additional products that are not supported by the College, the faculty will ensure that the product has sufficient security measures in place; the faculty member will also ensure technological support is available to themselves and the student; the College will not provide such support for non-supported products.

Faculty who offer online / hybrid courses must be available to interact individually with their students (e.g., in person or via e-mail, telephone, or chat room, video-conference, etc.) within a reasonable time frame.

Faculty who teach through distance education technologies will acquire sufficient technical skills to present their subject matter and related material effectively, and as necessary, for consulting with technical support personnel and attending training sessions provided by the Instructional Design Center.

Student participation in online / hybrid courses is likely to be recorded in various ways and media, and student participants may be required to post materials electronically.  Faculty must inform students in the syllabus (a) that their participation may be recorded and (b) of the circumstances under which others may have access to those recordings and their postings.

Faculty will ensure their syllabi conform to the Syllabus Template found in the Academic and Curricular Guidelines Manual. Faculty will ensure that students are aware that all policies, including the Academic Integrity Policy, apply to all courses, regardless of whether courses are taught in face-to-face, hybrid or online formats.

Faculty will follow the standards and practices adopted by the College to ensure that the student who participates in and completes the course is the same student who registered for the course and receives academic credit. At a minimum, secure log-in to the CMS and use of Ramapo email accounts is required.

 

Support Services

The College will ensure that appropriate support services are available to all students enrolled in online / hybrid courses.

 

Student Responsibilities[5]

Because online / hybrid courses require students to undertake many or all of the course activities asynchronously – that is, not at a set time (unlike a face-to-face class which has scheduled class meeting times) – students should carefully consider whether this mode of learning is suitable for them. Students should consult with their academic advisor (faculty member or Center for Student Success advisor) to ascertain if an online / hybrid course is appropriate. The self-motivated style of learning required by online / hybrid courses may not be the best format for the academic success of all students.

Students should take an online tutorial to ascertain their readiness for online / hybrid courses. If a student “fails” this tutorial, or if a student is in academic difficulty (e.g. is on Academic Warning or Academic Probation), the student is cautioned that online / hybrid courses may not be the best format for their academic success.

Students must ensure that they have access to the technology specified by the course instructor. Online / hybrid courses may require frequent online activities requiring access to course materials several times a week; students should ensure they can gain access to the Course Management System from their location.

Students must be aware that all academic policies (including the Academic Integrity Policy) and deadlines (add/drop, withdrawal, incompletes) are the same in online  / hybrid courses as they are in face-to-face format.

 

Technical Assistance

The College is responsible for the technological delivery of the course utilizing products supported by the College; however, the College is not responsible for technical support for a product that is not supported or endorsed by the College.  The College will ensure that the necessary technology and equipment is identified and in place, appropriate training for faculty members is available, and faculty members have access to adequate technical support personnel.

Available Technology and Equipment

The College will provide faculty with access to equipment and products required for the delivery of online / hybrid courses. The College may adopt a particular product (e.g. a Course Management System such as Moodle), which will be the product of record for such courses.

Training for Teaching

Faculty receive training for online and hybrid courses from the Instructional Design Center.

Availability of Assistance

Faculty may obtain assistance from the Instructional Design Center. Students may obtain assistance from ITS.

Intellectual Property

Copyright Ownership

  • The materials created by faculty members for online/hybrid courses will be treated in exactly the same fashion as materials created by faculty members for face-to-face courses[1]. The current AFT Agreement provides additional information.
  • The only exceptions to (1) are those provided for in the AFT Agreement (for instance, materials that are commissioned by the College)

Changing and Updating Materials & Re-transmission of Courses

  • Courses and course presentations shall not be recorded without prior knowledge and consent of the faculty member. Such recordings are not to be re-used or revised without the written consent of the faculty member.
  • The faculty member (or an appropriate faculty body) who creates the online / hybrid course (including adapting a pre-existing face-to-face section) shall exercise control over the future use, modification, and distribution of recorded instructional material and shall determine whether the material should be withdrawn from use. The faculty member (or an appropriate faculty body) who creates the online / hybrid materials is responsible for all revisions or modification that may be required, including those resulting from programmatic and technological changes.

Miscellaneous

Student Transcripts

All courses in the Undergraduate and Graduate Catalogs may be offered in online / hybrid formats if feasible, but these courses will not be distinguished on transcripts from sections of these courses delivered in face-to-face format.

Tuition & Fees

Tuition and fees for courses are determined by student level (undergraduate or graduate). Tuition and fees for online / hybrid courses may differ from tuition/fees for courses taught in other formats. All tuition and fees shall be set by the College administration and approved by the Board of Trustees; the College shall not incur any additional financial expenses for offering a course in online / hybrid format.

History of Revisions

Draft by ARC, Fall 2010. Approved with amendments by Faculty Assembly 3/9/11. Additional edits from Provost’s Council 3/24/11.

Minor revisions by ARC, Spring 2013, Spring 2014.

Updated URL to IDC and ‘responsible use of electronic communication’, Spring 2015.

Revised ‘online’ and ‘hybrid’ course definition, Spring 2016. Updated CAAFYE to Center for Student Success. Edited references to academic support. Deleted reference to tutorial administered by CAAFYE.

  • [1] This is consistent with the current (2011-2015) State contract (article XXXIII)
  • [2] FA voted on 3/9/11 to delete this clause; Provost’s Council noted that this is inconsistent with the role of the Dean, and re-inserted it (3/24/11).
  • [3] Including the Instructional Design Center[4] Moodle (2013-2014)
  • [5] Students should be referred to the online resources in the Catalog, currently at http://www.ramapo.edu/summer/online.html
  • [6] This is consistent with the current (2011-2015) State contract (article XXXIII)
Section:300
Section Title:Academic Affairs
Policy Number:300-N1
Policy Name:Used Name
Approval Authority:President's Cabinet
College Policy Executive:Chief Planning Officer
Responsible Executive:Provost/VPAA
Responsible Unit:Academic Affairs
Date Adopted:March 2021

Policy

Policy Statement

In recognition of students who use a name that differs from their legal name, Ramapo College’s  Used Name Policy provides a pathway for students to be officially recognized, included, and  given the opportunity to identify themselves as they wish (this should not be confused with the  Change of Name form, which addresses legal name changes).

Reason for Policy:

This policy, and related procedure, helps the College in continuing to ensure a positive and  affirming environment for all students.

To Whom Does the Policy Apply:

The policy applies to all students

Related Documents:

Name Policy Justification Addendum

Definition of a Student

Contacts:

Dean of Students Office, 201-684-7457

Procedure

PROCEDURE

Ramapo College will permit a student to update their Used Name in the College’s student  information system (presently known as Banner). The student may update their first and middle  names. If approved, the student’s updated name will be applied when the college  conducts official business or for educational purposes. In order for students to apply for a Used  Name Change, they must do the following:

 

  • Complete the Used Name application and submit to the Dean of Students Office (This application will be available in multiple offices and on multiple office websites).
  • The Dean of Students or their designee will review used name applications[1]. If approved, that will be communicated to the Registrar’s Office.
  • The Registrar’s Office will input the Used Name into Banner.
  • If approved, the student’s used name will be updated to the places where it can be applied, as detailed in the list below.
  • The used name will not be updated to the places where the legal name is required, as detailed in the list below.
  • The College reserves the right to refuse to accept any name that is against the mission and values of the College or that is objectionably offensive to others.
  • Students may appeal a decision to reject their used name change application by submitting a statement for review to the Name Committee.
  • The Name Committee will assess the validity of the appeal, and make a final determination.  When appropriate, the Name Committee will utilize their expertise in understanding transgender and non-binary individuals’ lived experience in their determination.

Places where legal name is required:

  • Hiring paperwork
  • Accounts payable checks
  • Financial aid and student accounts/bills
  • Student Employment records (W-2 and I-9) and paychecks
  • Official Transcripts
  • Federal immigration documents/visas[2]
  • Enrollment/Degree Verifications
  • Law Enforcement Records
  • Disciplinary Records
  • Study abroad and travel documents
  • Admissions Records

Places where the used name can be applied:

  • Student information system self-service platforms
  • Course/Advisement Rosters
  • Faculty grade entry & final grade submissions
  • Connect/Starfish
  • Learning management systems (e.g., Canvas)
  • Videoconferencing applications (e.g., WebEx)
  • Degree audit system (i.e., U.Achieve)
  • OrgSync
  • Residential life and housing services
  • Meal plan payment systems
  • Student and employee Directory and campus mail services
  • Building service access systems
  • Campus ID
  • Commencement program and cards that announce out loud the names of graduating students
  • Athletic team rosters
  • Dean’s List
  • Diplomas[3]
  • Ramapo email address[4]

 

[1] Any individual who will review applications must complete training specifically geared to  understanding transgender and non-binary individuals’ lived experience (e.g., Safe Zone).

[2] International students must first check with the Roukema Center for International Education before updating a name due to the potential for immigration-related issues.

[3]  Students will be able to choose whether to list the used name or legal name on the diploma.

[4] The student will need to change their email address in order for the used name to fully apply; otherwise only the email display will reflect the used name.

 

 

 

Section:300
Section Title:Academic Affairs
Policy Number:300-M1
Policy Name:Emergency Spring 2020 Pass/Fail Grading Option
Approval Authority:President's Cabinet
College Policy Executive:Chief Planning Officer
Responsible Executive:Provost/VPAA
Responsible Unit:Office of the Provost
Date Adopted:March 31, 2020

Policy

Policy

To accommodate the needs of those who have been substantively impacted by the change of coursework delivery methods and/or other disruptions caused by the COVID-19 pandemic during the Spring 2020 semester, Ramapo students may opt into a pass/fail grading system for one or more of the courses from which they are not planning to withdraw. Specifically, under this emergency Spring 2020 pass/fail grading option policy/procedure, students may opt into pass/fail grading for classes that are required for their general education program, their school core, their major, and/or their minor, although this is not normally allowed under Ramapo College grading policy.

 

Reason for Policy

To establish an emergency pass/fail grading option for Spring 2020 undergraduate and graduate students at Ramapo College.

 

To Whom Does the Policy Apply

Ramapo College students and faculty, adjuncts, managers and unclassified staff who teach.

 

Related Documents

Procedure; College Catalog; Policy and Procedure 300-OO; Policy and Procedure 300-E

 

Contacts

Provost/VPAA – 201-684-7529

Procedure

 

Procedure

Emergency Spring 2020 Pass/Fail Grading Option Policy and Procedures

 

Spring 2020 Grading Options:

 

Due to the unprecedented disruption to the Spring 2020 semester and the transition to remote coursework delivery caused by the global COVID-19 pandemic, Ramapo College has approved the adoption of an emergency Spring 2020 Pass/Fail Grading Option Policy and related Procedures. Grading options that are available to Ramapo undergraduate and graduate students for classes taken in the Spring 2020 semester are described below.

 

Spring 2020 Course Withdrawal: As has always been the case, students have the option of withdrawing from any class that they do not feel they will be able to successfully complete by the end of the Spring 2020 semester. If a student would like to withdraw from any of their 15-week or full-semester classes or from the COND golf or tennis classes that began on March 23, 2020 (i.e., not the accelerated 2), note that the last day to do so is April 13, 2020, as per the established academic calendar, and that a “W” will be posted on their transcript. It is important that a student consults with their professors, their adviser, and the Office of Financial Aid before making the decision to withdraw from a class, as doing so can impact academic status, academic progress, eligibility for financial aid and scholarships, and more.

 

Spring 2020 Pass/Fail Grading Option: In order to accommodate the needs of those who have been substantively impacted by the change of coursework delivery methods and/or other disruptions caused by the COVID-19 pandemic during the Spring 2020 semester, Ramapo students may opt into a pass/fail grading system for one or more of the courses from which they are not planning to withdraw. Specifically, under this emergency Spring 2020 pass/fail grading option policy/procedure, students may opt into pass/fail grading for classes that are required for their general education program, their school core, their major, and/or their minor, although this is not normally allowed under Ramapo College grading policy.

 

The decision to opt into pass/fail should be made carefully, as not all students are eligible to do so or would even benefit from doing so. Students should carefully read and consider all information below before making their decisions and are strongly encouraged to consult with their professors, their advisers, and/or their school Deans before making the decision to opt into pass/fail grading for one or more of their Spring 2020 classes. It is important that a student consults with their professors, their adviser, and the Office of Financial Aid before making the decision to opt into pass/fail grading mode for a class, as doing so can impact their academic status, academic progress, eligibility for financial aid and scholarships, and more.

 

Furthermore, to be as accommodating as possible and to allow students enough time to experience and adjust to remote delivery of coursework before making this decision, the window for students to opt into pass/fail grading mode for one or more Spring 2020 class is beginning Friday, April 10, 2020, and ending Tuesday, May 26, 2020, at 11:59 pm. Please note that the last possible day to opt in to pass/fail grading is 7 days after Spring 2020 letter grades are viewable to students. Therefore, there is no rush to opt into pass/fail mode. Students should take their time to carefully consider all possible consequences before they make their decisions, as it will not be possible to reverse these decisions once they are made. To reiterate, the final day to opt into pass/fail grading, May 26, 2020 at 11:59 pm, is firm, and it will not be possible to change grading modes after this date.

 

General information related to the Spring 2020 pass/fail grading option:

 

  • Under this emergency Spring 2020 semester pass/fail grading option policy/procedure, undergraduate students may opt into pass/fail grading for classes that are required for their general education program, their school core, and/or their major and/or their minor (i.e., not just free-elective courses). Graduate students may opt into pass/fail grading for classes that are required for their degree (i.e., not just elective or thesis courses). This grading option is only being offered to students enrolled in Spring 2020 semester classes because of extreme disruption caused by the global COVID-19 pandemic and will not automatically be offered in future semesters or terms.

 

  • Students must opt into the pass/fail grading mode (i.e., P/F) for each class they would like to receive a P or F in for the Spring 2020 semester. Except for classes specifically excluded by this policy, a student can opt into P/F grading for just one, for two or three, or for all of their Spring 2020 classes.

 

  • Ramapo College faculty will continue to assign letter grades to their students in all of the classes they teach. However, if a student opts into P/F grading for any of their classes, their grade will automatically be converted to a P or an F based on the letter grade they earned as follows: for undergraduate-level classes à letter grade of D or higher = pass (P); letter grade of F = fail (F). for graduate-level classes à letter grade of C or higher = pass (P); letter grade of F = fail (F).

 

  • Students who do not opt into the pass/fail grading mode for any of their Spring 2020 classes will receive letter grades in these classes.

 

  • In calculating students’ grade point averages (GPAs), a pass (P) will have no effect at on their GPA, and a fail (F) will have the same impact as an F letter grade would (i.e., 0 grade points per credit, counted in attempted credits). Letter grades will affect students’ GPAs as normal (please see Ramapo’s Grading System Policy at https://www.ramapo.edu/provost/policy/ grading-system/ for more information).

 

  • Opting into pass/fail grading will not impact students’ current financial aid awards as long as the courses/credits completed count toward fulfilling their degree program requirements. As always, financial aid awardees are required to make satisfactory academic progress, which may be found at https://www.ramapo.edu/finaid/sap/, for continued financial aid eligibility.

 

  • All students who are enrolled at Ramapo College in Spring 2020 will have an asterisk notation on their academic transcript, which will note that the global COVID-19 pandemic caused major disruptions in the semester. This will be standard practice across many United States higher education institutions.

 

Which students are ineligible for or may not want to opt into Spring 2020 pass/fail grading?

 

  • Students who already completed and earned letter grades for any accelerated 1 Spring 2020 classes by March 13, 2020, as per the existing academic calendar, cannot opt into pass/fail grading for any of these accelerated 1 classes.

 

  • BS and MS Nursing students cannot opt into pass/fail grading for any Nursing (i.e., NURS) course in which they are enrolled. However, Nursing students can opt into pass/fail grading for any non-Nursing course in which they are enrolled. Even if a Nursing student opts into pass/fail grading for a non-Nursing course(s), the letter grades received in this course(s) will be considered for prerequisite purposes. Nursing students should consult with their advisers or the Assistant Dean of Nursing, Dr. Kathleen Burke, if they have any questions or need further clarification.

 

  • Ramapo College Honors Program students should consider the GPA they would earn in Spring 2020 if they opt into pass/fail grading and make sure it is at least a 3.0, which is a requirement to remain in the Honors Program. Honors students who need further guidance on minimum GPA requirements for the program should contact the Honors Program at honors@ramapo.edu.

 

  • Students whose scholarships require them to maintain a minimal certain GPA should consider the GPA they would earn in Spring 2020 if they opt into pass/fail grading and make sure it fulfills their scholarship requirements. Scholarship recipients should consult with the individual who provides oversight for their scholarship, their advisers, or their school Dean if they have any questions or need further clarification.

 

  • Students who are working to increase their GPAs will not be able to improve their GPAs by opting into pass/fail grading for all of their classes. Receiving a pass (P) grade will not positively impact students’ GPAs. Therefore, students working to improve their GPAs are advised to not opt into pass/fail grading for all of their Spring 2020 classes.

 

  • Students who want to make the Dean’s List for the Spring 2020 semester should be aware that to qualify for the Deans’ List, a student must be matriculated, complete a minimum of 12 credits (not including P grades), receive no incomplete grades for that semester, and attain a semester GPA of at least 3.5 and a cumulative GPA of at least 2.0. Therefore, students who want to make the Spring 2020 Dean’s List should be sure to receive letter grades for at least 12 credits of their coursework.

 

  • Students who are working to achieve the status of “Graduation with Distinction” (also known as Latin Honors) should consider the impact opting into pass/fail grading would have on their cumulative GPA and academic transcript. To graduate with distinction, a student must complete a minimum of 64 credits not including P grades at Ramapo College and must achieve a cumulative GPA, including R grade credits, as follows: GPA of 3.500 – 3.699 = cum laude; GPA of 3.700 – 3.849 = magna cum laude; and GPA of 3.850 – 4.000 = summa cum laude.

 

  • Students who are working to increase their GPAs in order to meet external requirements such as the state-mandated 3.0 GPA requirement for Teacher Education majors will not be able to improve their GPAs by opting into pass/fail grading for all classes. Receiving a pass (P) grade will not positively impact students’ GPAs. Therefore, students working to improve their GPAs to meet external requirements are advised to not opt into pass/fail grading for all of their Spring 2020 classes. Teacher Education majors should consult with their advisers or the Assistant Dean of Teacher Education, Dr. Brian Chinni, if they have any questions or need further clarification

 

  • Students who are currently on academic warning, academic probation, or continued probation and are working to increase their GPAs in order to advance their academic status (e.g., to achieve the 2.0 GPA required for good standing) must consult with their advisers before opting into pass/fail grading for all of their Spring 2020 classes. Receiving a pass (P) grade will not positively impact students’ GPAs. Student-athletes who are not in good standing should especially consider the consequences of opting into pass/fail grading, as it may prevent them from participating in their next sport season. Student-athletes should consult with the Associate Director of Athletics, Ms. Kathleen Finnegan, if they have any questions or need further clarification.

 

  • Students who are repeating a course they previously failed may not want to opt into pass/fail grading for the course that is being repeated in Spring 2020, as receiving a P may not improve their grade point average (GPA). In fact, receiving a P will only help increase the GPA if a student uses one of their RF options to repeat the course (more information may be found in Ramapo’s Repeat Course Policy, which may be accessed at https://www.ramapo.edu/ provost/policy/repeat-course/). It is also important to note that if a student opts into pass/fail grading for this course and receives a P, this new grade will appear on their academic transcript, as will the RF, and the P can be used to satisfy degree requirements.

 

  • Students who plan to transfer a course to another higher education institution, especially Ramapo students pursuing articulated programs (e.g., Chiropractic, Dentistry, Drawing & Painting with Art Therapy concentration, Optometry, Physical Therapy, Podiatric Medicine), may not want to choose pass/fail grading for that particular course, as other colleges and universities may require a minimum letter grade (e.g., a C or higher) and may not accept a pass (P) grade. Students pursuing articulated programs should consult with the faculty adviser or the school Dean (i.e., for pre-medical and pre-health professional programs, Dr. Rena Bacon and Dr. Edward Saiff; for the art therapy program, Dr. Jackie Skrzynski and Dr. Peter Campbell), if they have any questions or need further clarification.

 

Other important considerations:

 

 

  • Students who expect to earn a D grade in a class and, therefore, opt into pass/fail grading for that class will still have to repeat the class if earning a grade higher than a D in that course is a required prerequisite for another course they plan to take in the future or if earning a grade higher than a D in that course is required for acceptance into an academic program. Two examples of such instances include the following: CMPS 148 requires as a prerequisite a grade of C or higher in CMPS 147; and students who are applying for admission into the Social Work program must earn a combined average grade of B in SWRK 222 and SWRK 225. There are many more examples of such instances, so students should consult with their professors, their advisers, and their school Dean if they have questions or need further information.

 

  • Students who expect to earn a D grade in a class and, therefore, opt into pass/fail grading for that class may have difficulties successfully completing classes in subsequent semesters if the class they earned the D in provides foundational content for the following classes. By receiving P grades, these students will be permitted to enroll in the sequential classes but may not have acquired an adequate knowledge base to be successful.

 

  • Students who are planning to request an incomplete in any Spring 2020 classes, which may be done up until May 12, 2020 as per Ramapo’s academic calendar, and whose requests for an incomplete are approved must still opt into pass/fail grading by the May 26, 2020 11:59 pm deadline even though they will not have received a letter grade by that point in time.

 

  • Please note that a pass/fail grade in core curriculum courses may influence how graduate schools and employers view students’ transcripts even though a note will be included on the transcript to indicate that disruptions were caused by the global COVID-19 pandemic. This may be especially true for certain academic programs such as medicine and law. Students should consult with their faculty advisers and/or prospective graduate programs to obtain further information before making the decision to opt into pass/fail grading. Students who have already been accepted into graduate programs, medical school, law school, etc. for next year should check with their programs to make certain that Spring 2020 pass/fail grading at Ramapo College is allowed.

  

Implementation of the Spring 2020 pass/fail grading option:

 

  • All professors will assign letter grades (i.e., A through F) following the grading policies information on their class syllabi.

 

  • For students who opted into pass/fail grading for one or more of their classes, letter grades that are D or higher will automatically be converted to P for pass in undergraduate-level courses and letter grades that are C or higher will automatically be converted to P for pass in graduate-level courses. All F grades will remain F for fail. These conversions will happen automatically through the Registrar’s Office for all students who complete and submit a Spring 2020 pass/fail grading option request. This request to opt into the pass/fail grading mode for one or more of students’ Spring 2020 classes may be submitted anytime between Friday, April 10, 2020 and 11:59 pm on Tuesday, May 26, 2020. Instructions on how to submit this request will be sent to all students at the @ramapo.edu email addresses prior to April 10, 2020 and, in the meantime, students can begin discussing whether they should opt into pass/fail grading with their professors, advisers, and/or school Dean. They may also use the GPA calculator found at https://www.ramapo. edu/myadvisor/gpa-calculator/ to consider certain scenarios.

 

  • Please note that students who do not submit the required request form by the May 26, 2020 11:59 pm deadline will have the letter grades received in their Spring 2020 classes posted on their transcripts and calculated into their GPAs as usual.
Section:300
Section Title:Academic Affairs
Policy Number:304
Policy Name:Foreign Language Credit
Approval Authority:Provost/VPAA
College Policy Executive:Chief Planning Officer
Responsible Executive:Provost/VPAA
Responsible Unit:Academic Affairs
Date Adopted:June 7, 1995
Date Revised:December 2018

Policy

Students may earn credits in foreign languages via successful performance on tests developed by external testing organizations.

Reason for Policy

To allow students to earn credits in foreign languages.

To Whom Does The Policy Apply

All Students

Related Documents

Procedure

Contacts

Office of the Provost: 201-684-7532

Procedure

  1. All students may earn up to a maximum of 12 credits in any one foreign language via successful completion of (either) the CLEP (College Level Examination Program) Subject Exam in the specific language; (or) the New York University Proficiency Testing in Foreign Languages exam in the language, or other language testing program, as designated by the language convening group and approved by college credit evaluation agencies. These credits apply toward the 128 credits required for graduation.  Refer to Academic Policy 300-FF (Transferring Academic Credit) for additional information.
  2. International students must demonstrate English language proficiency on the TOEFL before being eligible to earn academic credit for foreign language proficiency as described in #1 above.

 

 

Section:300
Section Title:Academic Affairs
Policy Number:300 A-1
Policy Name:Adjudication of Student Academic Suspension and Academic Dismissal by Academic Deans
Approval Authority:Provost/VPAA
College Policy Executive:Chief Planning Officer
Responsible Executive:Provost/VPAA
Responsible Unit:Office of the Provost/VPAA
Date Adopted:May 2018

Policy

This policy is designed to address appeals of undergraduate academic suspension and academic dismissal. Academic Deans will have the direct role in adjudication of Academic Standing matters for Academic Suspension and Academic Dismissal.

(Rationale: Academic Deans have the most immediate contact with students as well as knowledge of student academic performance.)

Reason for Policy

To delineate the procedures by which Academic Deans hear appeals of undergraduate academic suspension and academic dismissal.

To Whom the Policy Applies

Academic Deans and Students with Academic Standing of Suspension and Dismissal

Related Documents:

Procedure

Policy/Procedure 300A – Academic Standing

Contact

Office of the Vice Provost: 201-685-7515

Procedure

 

PROCEDURE

 

Students placed on Academic Suspension or Academic Dismissal will be notified by The Vice Provost for Curriculum and Assessment of the opportunity to submit a written appeal.[1]

The Office of the Registrar provides the academic standing of students to the Vice Provost for Curriculum and Assessment. This information is then provided to the Academic Deans and personnel listed below. (Faculty Advisers are not provided with the academic standing lists.)

Academic Deans may receive or gather information from the following individuals/offices, as necessary, in adjudicating each appeal:

 

  • Associate Director of Academic Advisement
  • Associate Director of Athletics
  • Associate Directors of Counseling and Health Services
  • Dean of Students
  • Director of EOF
  • Director of Financial Aid
  • Director of OSS
  • Director of Title IX
  • Faculty Adviser
  • Registrar
  • Vice Provost for Curriculum and Assessment

 

The Vice Provost for Curriculum and Assessment will contact students on Academic Suspension and Academic Dismissal within five (5) business days of final grade posting with specific instructions on the written appeal process.

Policy and Procedure 300-A:  Academic Standing outlines the content and the deadline for appeals. Academic Deans only accept written appeals by the imposed deadline.[2]

After considering student appeals, Academic Deans provide written notification to students and copy the Vice Provost for Curriculum and Assessment and Office of the Registrar of the immediate reinstatement or enforcement of the suspension or dismissal.

Immediate reinstatement decisions are final and do not have a further appeal clause.

[1]   Students filing an appeal should contact above referenced personnel, as necessary, prior to filing an appeal.

[2]  See the appeal process in Policy 300-A for reinstatement and readmission decisions made after a suspension absence from the college of one or two consecutive semesters.

 

 

Section:300
Section Title:Academic Affairs
Policy Number:300 - A
Policy Name:Academic Standing
Approval Authority:President's Cabinet
College Policy Executive:Chief Planning Officer
Responsible Executive:Provost/VPAA
Responsible Unit:Office of the Provost/VPAA
Date Adopted:January 2010
Date Revised:May 2018, May 2019

Policy

Students who have attempted 12 or more credits must have at least a 2.0 cumulative grade point average to be in academic good standing.

Reason for Policy

 

To set forth policies and procedures for students to meet college standards for academic good standing.

 

To Whom Does The Policy Apply

 

All students who have attempted  12 credits or more.

Related Documents

Procedure

Contacts

Office of the Provost

201-684-7529

Procedure

Determination and Notification of Academic Standing

At the close of each Fall and Spring semester, once final grades have been posted, the Dean and Vice Provost for Curriculum and Assessment review records of all matriculated students enrolled at the College who have attempted twelve (12) or more credits. Credits and grades of all Ramapo course work contribute to the cumulative grade point average. Courses transferred from other colleges count only as credits earned.

Matriculated students whose academic performance has fallen below a cumulative 2.0 GPA, which is required to graduate from Ramapo College, are advised of the deficiency in writing by the Vice Provost for Curriculum and Assessment via Ramapo College e-mail.

Academic Warning

Students who have a cumulative GPA below 2.0 for one semester are placed on Academic Warning.

Students placed on Academic Warning cannot appeal their standing.

  • Students previously on Academic Warning who have achieved a cumulative GPA of at least 2.0 are placed in good standing.

Academic Probation

Students who have a cumulative GPA below 2.0 for two consecutive semesters are placed on Academic Probation.

Students placed on Academic Probation cannot appeal their standing.

Toward the middle of the Fall and Spring semester, the Vice Provost for Curriculum and Assessment sends an email to students on Academic Probation, reminding students of their standing and the actions to be taken once grades have been posted at the end of the semester.

  • Students previously on Academic Probation who have achieved a cumulative GPA of at least 2.0 are placed in good standing after probation.
  • Students previously on Academic Probation who have made good academic progress by achieving a semester GPA of at least 2.5 but whose cumulative GPA is still below a 2.0 are placed on Continued Probation for one semester.
  • Students previously on Continued Probation who have achieved a cumulative GPA of at least 2.0 are placed in good standing after probation.

Academic Suspension

Students who have a cumulative GPA below 2.0 for three consecutive semesters are placed on Academic Suspension for one regular semester. Upon notification of suspension, the student is given an opportunity to submit a written appeal for immediate reinstatement to the Dean of the school in which they are majoring.

Appeals must include:

  • Letter from the student requesting reinstatement

If a student is reinstated based on an appeal, at the end of the probationary period:

  • Students who achieve a cumulative GPA of at least 2.0 will be placed in good standing after probation.
  • Students who do not achieve a cumulative GPA of 2.0 but have made good progress by achieving a semester GPA of 2.5 or better will be placed on continued probation one final semester at the end of which they must achieve a cumulative GPA of 2.0 or better.
  • Students who do not achieve a cumulative GPA of 2.0 or a semester GPA of 2.5 or better will be permanently dismissed.

A student who does not appeal in writing to the Dean of the school in which they are majoring by the designated deadline [provided in the notification letter from the Vice Provost for Curriculum and Assessment] is viewed as accepting the one full Fall or Spring semester suspension.

Decisions are final and do not have a further appeal.

Academic Dismissal

Upon notification of dismissal, the student is given an opportunity to submit a written appeal for immediate reinstatement to the Dean of the school in which they are majoring.

The appeal process is the same as that for students who have been suspended.

If a student is reinstated based on an appeal, at the end of the probationary period:

  • Students who achieve a cumulative GPA of at least 2.0 will be placed in good standing after probation.
  • Students who do not achieve a cumulative GPA of 2.0 but have made good progress by achieving a semester GPA of 2.5 or better will be placed on continued probation one final semester at the end of which he/she must achieve a cumulative GPA of 2.0 or better or will be permanently dismissed.
  • Students who do not achieve a cumulative GPA of 2.0 and have not made good progress (as defined above) will be permanently dismissed.

Decisions are final and do not have a further appeal.

 

Reinstatement following Academic Suspension[1]

A student who did not appeal their Fall or Spring semester Academic Suspension and wishes to return to the College must apply for reinstatement.[2]

Reinstatement is neither automatic nor guaranteed after Academic Suspension.

Students are required to apply to their Dean of the school in which they are majoring by at least 14 days prior to the beginning of the fall and spring semesters.

The student begins the process for reinstatement by making an appointment with the Center for Student Success advisor, who does the following before advancing the student to the Dean:

  • Reviews appeal letter
  • Reviews courses and grades necessary for good standing to ensure feasibility of completing a Ramapo degree
  • Review holds (e.g., Student Accounts) and has student remove all holds, except for Academic Standing hold, before advancing process
  • Consults with Dean as necessary.

If the Dean of the school in which they are majoring rejects the student’s reinstatement appeal, the student may petition for a review by the Vice Provost for Curriculum and Assessment.

The petition is initiated by the submission of a written statement (submitted via email to the Vice Provost by the student) that explains his/her position and includes any evidence that counters the decision of the Dean of the school in which they are majoring.

If the Vice Provost accepts the petition, the student will be reinstated on Academic Probation.

The Vice Provost and Dean of the school in which they are majoring may stipulate additional conditions in connection with reinstatement.

At the end of the semester for which students are reinstated:

  • Students who achieve a cumulative GPA of at least 2.0 will be placed in good standing after probation.
  • Students who do not achieve a cumulative GPA of at least a 2.0 but have made good progress by achieving a semester GPA of 2.5 or better and who meet any additional conditions set by the Dean or Vice Provost (if applicable) will be allowed one final semester on continued probation before permanent dismissal.

[1] Students who did not make an Immediate Reinstatement Appeal of an Academic Dismissal are ineligible to apply for reinstatement. (Immediate Reinstatement Appeal refers to the imposed deadline for an appeal as contained in the letter sent to students from the Vice Provost for Curriculum and Assessment.)

 

[2] Students must apply for reinstatement through the Dean and then apply for readmission through the Office of Admissions after a suspension absence from the college of two or more consecutive semesters.

 

 

 

 

 

Section:300
Section Title:Academic Affairs
Policy Number:300-H - Effective July 2021
Policy Name:Assessment of Prior Learning for Academic Credit
Approval Authority:Provost/VPAA
College Policy Executive:Chief Planning Officer
Responsible Executive:Provost/VPAA
Responsible Unit:Office of the Provost/VPAA
Date Adopted:May 1975
Date Revised:August 1982, February 2011, June 2013, April 2017, April 2021

Policy

Policy

 

Ramapo College will grant academic credit through assessment of prior learning at both the undergraduate and graduate level. Ramapo College graduate programs recognize the diverse array of achievements of our applicants through accumulation of professional development hours, certifications, work experience and special projects, and other documented evidence that supports the demonstration of knowledge in a particular area of study that correlates with a specific course in a respective graduate program.

 

Reason for Policy

 

To evaluate and apply a matriculated student’s knowledge or competency as it corresponds to the Ramapo College curriculum.

To Whom Does The Policy Apply

 

All matriculated students

Related Documents

Procedure

Contacts

Office of the Provost – 201-684-7515

Procedure

 

ASSESSMENT OF PRIOR LEARNING FOR ACADEMIC CREDIT

 

 PROCEDURES FOR UNDERGRADUATE PRIOR LEARNING ASSESSMENT

Matriculated undergraduate students at Ramapo College of New Jersey are eligible to apply for, and may acquire credit for, knowledge that they have gained outside the traditional academic setting through work, training, community service, and other accomplishments.  The process of Prior Learning Assessment involves the development of a portfolio reviewed by an identified faculty member who confirms that the prior learning for which the student wishes credit is relevant to a particular program’s or course’s learning outcomes.  Credit by PLA portfolio is available to all undergraduate students, but is most commonly used by adult learners [1].  Ramapo follows the standards developed by The Council for Adult and Experiential Learning (CAEL) regarding assessment of prior learning (www.cael.org/pla). The following procedure outlines the steps by which a PLA portfolio review begins and culminates with the awarding of credits.

Reviewing PLA portfolio policies with student

General information about earning credits through PLA portfolio is made available to students at transfer and adult orientation sessions. Any matriculated undergraduate student interested in earning credit through PLA portfolio must schedule a meeting with the Director of the Degree Completion Program (DCP) to discuss courses for which he or she is requesting PLA credits.  The DCP Director provides the student with the PLA Student Handbook, as well as the Application Packet and other resources, and reviews the following policies with the student:

  • Students may earn a maximum of 16 credits through PLA portfolio in an undergraduate program.
  • Credits awarded through PLA portfolio are treated as transfer credits. Transfer credits are comprised of transfer courses from previous institutions, CLEP credits, and PLA portfolio credits. Undergraduate students who have already reached the maximum amount of 80 transfer credits may not earn credits through a PLA portfolio.
  • Students must adhere to the College residency requirement and thus may not earn credits through PLA as part of their final 32 credits of degree.
  • PLA must address the outcomes of a specific course in the current Ramapo catalog. Portfolios may be submitted for 100-300 level courses only and may not be used to substitute for a capstone course.
  • Courses petitioned through PLA must not duplicate transfer credit or any other coursework used to fulfill degree requirements. Students who enroll in a Ramapo course and do not earn a passing grade may not petition to earn credit for that same course through PLA portfolio.
  • The credit request for a PLA portfolio must match the amount of credit normally awarded for the course being petitioned.

 

Applying for PLA portfolio credits

Once the meeting is complete, the DCP Director directs the student to the appropriate Dean to discuss the portfolio option as it relates to a specific course.  If the Dean determines that earning credit through PLA portfolio is appropriate for the identified course, he or she, in consultation with the Convener, will identify a faculty member to act as the portfolio assessor.

The student then meets with the designated faculty assessor to discuss the requirements and expectations of the portfolio. Together they determine how the student can best demonstrate in a portfolio the kinds of knowledge, competencies, and skills acquired through prior learning. The student and faculty assessor come to a clear understanding of the portfolio requirements, the criteria that the assessor will use to determine if the student has met the course learning outcomes, and the timeline for completing the portfolio. This information is documented on the PLA Portfolio Contract which is signed by the student, the faculty assessor, and the Dean.  The student is responsible for obtaining the Dean’s signature on the PLA Portfolio Contract.

 

Once all of the above approvals have been obtained, the Dean’s office forwards the completed PLA Portfolio Contract to the DCP Director, who posts the assessment fee to the student’s account.  The assessment fee must be paid before the portfolio can be reviewed, and the DCP Director is responsible for confirming payment of the assessment fee.

 

Assessing the PLA portfolio

The student submits the completed PLA portfolio to the faculty assessor by the agreed deadline.  The faculty assessor reviews the completed PLA portfolio and meets with student if a meeting is part of the assessment.  The faculty assessor then completes the PLA Portfolio Review Sheet and either: 1) approves awarding credit for the portfolio; 2) denies awarding credit for the portfolio; or 3) requests a revision and re-submission of the portfolio by a specified date.  Requests for resubmission are at the discretion of the assessor, not the student.  Failure to resubmit a revised portfolio by the specified date will result in a denial of credit for the portfolio.

The faculty assessor notifies the student in writing of the assessment result, and submits the portfolio and completed PLA Portfolio Review Sheet to the DCP Office.  If credit is awarded, the DCP Director, requests that the Office of the Registrar post the awarded credits to the student’s transcript.  The DCP Office forwards all portfolios approved for credit to the Office of the Registrar for inclusion in the student’s official academic file.  If a portfolio is not approved for credit or if re-submission is requested, the DCP Office returns the portfolio to the student.

 

Processing an assessor stipend

The DCP Director processes all necessary paperwork for faculty assessor compensation, which is based on a flat rate per single portfolio. However, on occasion, there may be a reason to award credit for more than one course equivalency in a single PLA portfolio.  In those cases, the stipend paid to the faculty assessor will be determined on a per-hour rate to equal not less than the flat rate per single portfolio.

 

PLA portfolio fee structure

Students who submit a PLA portfolio must pay an assessment fee. This fee must be paid prior to the portfolio assessment and is non-refundable regardless of the outcome of the portfolio assessment. The fee is based on the number of credits requested in the portfolio. The current per-credit fee is posted on the College’s website along with the current tuition and other fees.

  

PROCEDURES FOR GRADUATE PRIOR LEARNING  ASSESSMENT (GPLA)

Graduate students at Ramapo College of New Jersey may receive credit for graduate-level knowledge that they have gained outside the traditional academic setting through work, training and professional development, certifications and licenses, community service, or other accomplishments. (Not all graduate programs accept GPLA). Please review individual program requirements.) The process of graduate prior learning experience assessment involves the development of a portfolio and an interview that confirms that the learning the student has achieved through his/her life experience is relevant to the program’s learning goals upon review and discretion of each graduate Program Director and respective Dean.

 GPLA requirements

When a graduate student applies to Ramapo College, he/she is made aware of the opportunity to apply for  GPLA. (Note: GPLA information is provided on the Graduate Admissions website.)  GPLA requirements include:

  • Prior learning experience may be substituted for up to two (2) courses (not to exceed 8 credits) in the graduate program.
  • GPLA credit is considered transfer credit; therefore, the combination of transfer credit and GPLA credit may not exceed two (2) courses or eight (8) credits. The Transfer Credit Policy                        (https://www.ramapo.edu/catalog-2021-2022/masters/transfer-credit) must be considered and adhered to in the awarding of GPLA credits.
  •  GPLA credits can only equate to 500- or 600-level courses.  GPLA credit is not permitted to equate to 700-level courses.
  • The Program Director or designee reviews and evaluates applications for prior learning credit and recommends the number of credits to be awarded. The Dean makes the final approval.
  • GPLA credit may be granted for equivalent coursework offered at Ramapo College.
  • When the experience does not compare to a Ramapo course but falls within the purview of the evaluator’s expertise, credit may be granted as an elective.
  • GPLA credits are awarded a TP or “transfer pass” grade, so they are not calculated in the student’s GPA.
  • All  GPLA documentation, including the portfolio and assessment rubric, are kept in the student’s permanent record. Credits earned through GPLA are reflected in the graduate degree audit.

Criteria for graduate prior learning assessment (GPLA)

Criteria for acceptance of prior learning experiences include:

  • The experience must be relevant to the program’s learning goals.
  • The experience must be comparable to graduate-level coursework.
  • The experience must have taken place after the awarding of the bachelor’s degree and before enrollment in the graduate program.
  • The student must document and submit a GPLA portfolio by the deadline agreed upon by the student and the Program Director but no later than the end of the first semester enrolled in the graduate program.
  • The student must follow guidelines listed on the GPLA application and may meet with the Program Director prior to final submission of the GPLA portfolio to obtain guidance or advice/consultation as needed.
  • Decisions regarding GPLA are final.

 

GPLA process – application and portfolio contract

  1. Students interested in submitting a GPLA portfolio for credit should schedule an appointment with the Director of their graduate program.

 

  1. The student is strongly encouraged to complete the Proposal section of the GPLA Portfolio Contract, including the one-page description of relevant activities, prior to meeting with the Program Director.

 

  1. During the appointment, the Program Director will review the student’s academic record to make sure that he/she is eligible to earn credits through GPLA, will outline the procedure for submitting a portfolio, and will provide the student with a copy of the GPLA Portfolio Contract.

 

  1. The Program Director and student will discuss possible course options for the GPLA portfolio as warranted. It is recommended that the student obtain and review the descriptions and syllabi for identified courses.

 

  1. If the Program Director determines that a course is appropriate for credit after evaluating the GPLA portfolio, he/she will identify his/herself as the assessor or assign a faculty member to act as the portfolio assessor.

 

  1. The student will then meet with the designated assessor to discuss the GPLA portfolio. Together, they should come to a clear understanding of: a) the portfolio requirements; b) the criteria that the assessor will use to determine whether the student has met the learning outcomes of the course(s); and c) a timeline to complete the process.

 

  1. The student and faculty assessor complete and sign the GPLA Portfolio Contract. The student is responsible for obtaining the Dean’s signature on the GPLA Portfolio Contract. The Dean’s office will return the completed Contract to the Program Director.

 

  1. The student must submit a completed GPLA portfolio to the Program Director by the agreed-upon deadline. The Program Director applies the assessment fee to the student account. Once the assessment fee is paid by the student, the portfolio and the GPLA Portfolio Review Rubric are sent to the assessor.

 

  1. The assessor reviews the completed GPLA portfolio and meets with the student if a meeting is included in the portfolio.

 

  1. The assessor completes the GPLA Portfolio Review Rubric and either approves or disapproves awarding credit for the GPLA portfolio or recommends resubmission. The assessor notifies the student in writing of the assessment result and submits the GPLA portfolio and the GPLA Portfolio Review Rubric to the Office of the Registrar.

 

  1. The Office of the Registrar processes credit requests for all GPLA portfolios approved for credit.

 

Processing an assessor stipend

The Dean’s office processes all necessary paperwork for faculty assessor compensation, which is based on a flat rate per single portfolio. However, on occasion, there may be a reason to award credit for more than one course equivalency in a single  GPLA portfolio.  In those cases, the stipend paid to the faculty assessor will be determined on a per-hour rate to equal not less than the flat rate per single portfolio.

 

 GPLA portfolio fee structure

Students who submit a GPLA portfolio must pay an assessment fee. This fee must be paid prior to the portfolio assessment and is non-refundable regardless of the outcome of the portfolio assessment. The fee is based on the number of credits requested in the portfolio. The current per-credit fee is posted on the College’s website along with the current tuition and other fees.

 

[1] At Ramapo College, an adult student is a student who is financially independent, meaning that he/she is 25 years or older, married or in a civil union, a veteran, has dependents other than a spouse, or is an orphan or ward of the court.

 

 

 

Section:300
Section Title:Academic Affairs
Policy Number:300-J1 - Effective September 2020
Policy Name:Student Military Leave Policy
Approval Authority:President's Cabinet
College Policy Executive:Chief Planning Officer
Responsible Executive:Provost/VPAA
Responsible Unit:Office of the Provost/VPAA
Date Adopted:March 2017
Date Revised:February 2018, January 2020, April 2020

Policy

Policy 

Students who are unable to complete a course due to military service have several options based on attendance.  The student shall follow the NJ State Law 18A:62-4.2.

Reason for Policy

To accommodate students who are called to duty and are unable to complete a course.

 

To Whom Does the Policy Apply

Undergraduate and graduate students who are members of the National Guard or a Reserve component of the Armed Forces of the United States

Related Documents

 

Contacts   

Office of Enrollment Management and Student Affairs:  201-684-7309

Procedure

PROCEDURE

Ramapo College of New Jersey will act in accordance with the State Law NJ 18A:62-4.2.which outlines options for students at public institution of higher education that are unable to complete course due to military service.

A student at a New Jersey public institution of higher education who is unable to complete a course because the student is called to partial or full mobilization for State or federal active duty as a member of the National Guard or a Reserve component of the Armed Forces of the United States shall be entitled to the options set forth in this section with respect to the student’s grade for the course.   In all cases, the student is encouraged to consult with his/her faculty member (s) on the available options.

 

Students that are called to partial or full mobilization for State or federal active duty must contact the Office of the Registrar as soon as possible upon receiving their orders to understand their options.   The Office of the Registrar will alert the faculty member, with a copy to the Dean of the school in which the course is offered.

 

A student who has completed at least 50% of a term may choose to:

  • receive a letter grade; or
  • receive a grade of pass or fail; or
  • receive a grade of incomplete; or
  • withdraw from the course.

 

A student who has completed less than eight weeks of attendance in a course may choose to:
(1)  receive a grade of incomplete; or
(2)  withdraw from the course.

 

A letter grade or a grade of pass shall only be awarded if, in the judgment of the faculty member teaching the course, the student has completed sufficient work, and there is sufficient evidence of progress toward meeting the requirements of the course, to justify the grade. If the faculty member determines that the student has not completed sufficient work to receive a letter grade or a passing grade, the student should consider options 3 and 4 above. The faculty member’s assessment is final.

 

A grade of incomplete shall remain valid for a period of one year after the student returns to the New Jersey public institution of higher education.

 

A student who chooses to accept a grade of pass or fail may, within one year after returning to the New Jersey public institution of higher education, receive a letter grade for the course by completing the work required for the course, in which case the letter grade shall replace the pass or fail grade as the student’s grade for the course.

 

A student who chooses to withdraw from a course shall receive a full refund of tuition and fees attributable to that course.

 

A student who has paid amounts for room, board or fees shall receive a refund of that portion of those amounts attributable to the time period during which the student did not use the services for which payment was made.

 

Any refund payable to a student who is a financial aid recipient shall be subject to the applicable State and federal regulations regarding refunds.

Within 24 months after returning from military service including partial or full mobilization for the state or federal active duty or with the approval of the Provost or designee, students can return to campus and immediately assume their student status prior to military leave. This provides these students access to registration for courses in the next semester/term they want to attend without having to apply for readmission to the College.

 

 

Section:300
Section Title:Academic Affairs
Policy Number:300-K1 - Effective Fall 2020
Policy Name:Priority Registration for Students on Active Military Duty
Approval Authority:President's Cabinet
College Policy Executive:Chief Planning Officer
Responsible Executive:Provost/VPAA
Responsible Unit:Office of the Provost/VPAA
Date Adopted:June 2017
Date Revised:April 2020

Policy

Policy

Ramapo College students currently serving in the U.S. Armed Forces may be granted      priority registration.

Reason for Policy

To delineate the process whereby students currently serving in the U.S. Armed Forces may be granted priority registration.

To Whom Does The Policy Apply

Ramapo College students currently serving in the U.S. Armed Forces.

 

Related Documents

Procedure
Application for Priority Registration

Contacts

Office of the Provost: 201-684-7529

Procedure

A Ramapo College student who is currently a Service member on active duty or is a Veteran who served in the U.S. Armed Forces, a Reserve component thereof, or the National Guard and who was honorably discharged or released under honorable circumstances from active service shall be granted priority registration. All service members and Veterans must be identified through the GI Bill Education Benefits — Certifying Officer in the Office of Financial Aid.  The Office of the Registrar will publish the course registration schedule on its website and will communicate with students through their Ramapo email accounts their specific priority registration times.

 

 

Section:300
Section Title:Academic Affairs
Policy Number:300-S
Policy Name:Minimum Graduation Requirements
Approval Authority:Academic Affairs
College Policy Executive:Chief Planning Officer
Responsible Executive:Provost/VPAA
Responsible Unit:Office of the Provost/VPAA
Date Adopted:April 1993
Date Revised:June 2006, October 2011, February 2012, October 2015

Policy

Policy

In order to be awarded a Ramapo College degree, students must be matriculated,

meet minimum credit and GPA requirements, and meet all requirements of the degree program.

Reason for Policy

 

 To establish the minimum graduation requirements for which all degree seekers are responsible.

 

To Whom Does The Policy Apply

 

To all Ramapo College Students

 

Related Documents

 

Procedure, College Catalog (academic policies)

Graduate Residency Policy 300–PP

Undergraduate Residency Policy 300–F

 

Contacts

Provost/VPAA – 201-684-7529

Procedure

MINIMUM GRADUATION REQUIREMENTS

 

UNDERGRADUATE PROCEDURE

All students are responsible for all requirements in effect at the time of matriculation. Students may choose to follow the requirements in a later catalog but must file a Change of Major indicating this change prior to applying for graduation (a student must follow all requirements of the chosen catalog and may not choose general education from one catalog and major from another).  In order to qualify for a Ramapo College baccalaureate degree, a student must meet the following graduation requirements:

  • The student must be matriculated.
  • The student must have completed a minimum of 128 credits that count towards graduation. Specific degree programs (i.e., the combined total of major, school core, general education, and electives, which may be used towards a minor) may exceed this minimum. The student should consult the Course Catalog for details.
  • The student must have completed a minimum of 48 of those credits at Ramapo College.
  • The student must complete the final 32 credits in residence.  All official transcripts for approved study abroad and off campus study programs must be received in the Office of the Registrar by the deadline published on the website or the student will not be eligible to graduate and must re-apply for the next graduation cycle.
  • The student must declare a major and complete all the requirements for that primary major. If the student declares a second major and/or minor(s), the student must meet all of those requirements as well.
  • The student must have completed a minimum of one half of the credits for the primary major, the second major, and minor(s) at Ramapo College.
  • The student must complete the general-education requirements and the requirements of at least one school core.
  • The student must have a minimum 2.0 cumulative grade point average (GPA).
    • All courses taken at Ramapo College apply to the cumulative GPA. Transfer credit does not apply to the Ramapo College GPA.
  • The student must have a minimum 2.0 GPA in the primary major, the second major, and all minors.
    • Some majors require a higher GPA to be certified.  The specific graduation requirements are outlined in the college catalog.
  • To graduate from Ramapo College, all students must submit a completed and signed graduation application to the Graduation Office by the posted deadline corresponding with their graduation semester and submit a non-refundable graduation fee. The graduation application must include a detailed degree evaluation and  be signed by the advisor in the major or the convener of the major as well as the school Dean to ensure that all general education, school core, major, and minor course requirements have been met or will be met.

 

The Graduation Office will process all graduation applications for a given cycle and notify applicants of their status (missing requirements, etc.).  The Graduation Office will prepare a list of candidates for graduation each cycle.  The Registrar will forward the list to the President for approval and presentation to the Academic and Student Affairs Committee of the Board of Trustees.  The list shall include language indicating that the students listed are candidates for graduation and that degrees will be conferred following the successful completion of all degree requirements and final certification by the Office of the Registrar

 

GRADUATE PROCEDURE

 

In order to qualify for a Ramapo College Graduate Degree, a student must meet the following graduation requirements:

  • Attain “matriculation” status.
  • Complete all degree requirements with a minimum cumulative GPA of 3.0.  All students are responsible for all requirements in effect at the time of matriculation. Students may choose to follow the requirements in a later catalog but must notify the Office of the Registrar in writing of any changes prior to filing for graduation.
  • Complete at least 75% of the required credits at Ramapo College.
  •  Submit a completed and signed graduation application to the Graduation Office by the posted deadline corresponding with the graduation semester and submit a non-refundable graduation fee.  The graduation application must include a detailed degree evaluation and be signed by the Program Director and the Dean to ensure that all requirements have been met or will be met.

The Graduation Office will process all graduation applications for a given cycle and notify applicants of their status (missing requirements, etc.).  The Graduation Office will prepare a list of candidates for graduation each cycle.  The Registrar will forward the list to the President for approval and presentation to the Academic and Student Affairs Committee of the Board of Trustees.  The list shall include language indicating that the students listed are candidates for graduation and that degrees will be conferred following the successful completion of all degree requirements and final certification by the Office of the Registrar.