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Academic Office Space

Section:300
Section Title:Academic Affairs
Policy Number:300-AA
Policy Name:Academic Office Space
Approval Authority:Academic Affairs
College Policy Executive:Chief Planning Officer
Responsible Executive:Provost/VPAA
Responsible Unit:Office of the Provost/VPAA
Date Adopted:March 1, 2004
Date Revised:October 2011, April 2012

Policy

The College is committed to providing office space to faculty members and academic professionals during their tenure at Ramapo College of New Jersey. Offices are to be used for conducting College business and functions related to the faculty member’s academic responsibilities. Laboratories, studios and similar spaces are not considered office space.

Reason for Policy

To ensure that each faculty member, academic professional, or member of the administration who teaches shall have only one office on campus for which to conduct official College business/functions.

To Whom Does The Policy Apply

All Faculty, academic professionals, members of the administration

Related Documents

Procedure

Contacts

Office of the Provost/VPAA

201-684-7529

 

Procedure

Academic Office Space

Contacts

Office of the Provost/VPAA

201-684-7529

 

 

Procedure

To ensure that each faculty member, academic professional, or member of the administration shall have only one office space on campus in which to conduct official College business/functions.  Laboratories, studios and similar spaces are not considered office space.

 

Efforts are made to keep faculty within the same school in the same general area. Space limitations may result in some faculty being assigned to office space in another location or with another faculty member. Deans will always consult with faculty before making any office assignment decisions.  We are also committed to providing office space for Emeritus, part-time/adjunct teaching faculty. In most cases, Emeritus office space will be shared with other Emeritus and  part-time/adjunct teaching faculty will share office space with other part-time/adjunct teaching faculty.

 

Faculty on Leave

Full-time faculty retain their office from year to year, but faculty on leave (sabbatical, medical, military service, maternity, etc.) that exceeds 30 continuous working days may be asked to make their offices available for use by other faculty members during such leaves. Faculty members may be asked to clear out their desks and provide sufficient file and bookshelf space to accommodate others. Faculty members may return to the office they occupied prior to their leave.

 

Vacating Offices

Offices must be vacated by December 31 by faculty terminating or going on leave after the fall semester and by June 30 for those terminating or going on leave after the spring semester. Alternate dates to vacate offices must be discussed with and approved by the dean.

 

Occupying Offices

New faculty may move into their offices on September 1 or at the beginning of the spring semester if beginning employment in the spring semester. Alternative move in dates must be discussed with and approved by the dean.

 

Office Space Planning

Associate VP for Academic Affairs coordinates space needs for faculty. To facilitate office space planning, deans must let the Associate VP for Academic Affairs know the available office space, space vacated by full-time or temporary faculty leaving their schools, the number of anticipated new faculty, and the number of offices required as soon as decisions regarding hiring, retirement, leaves, etc. are known. Academic office space may not be reassigned for any other use without the explicit consent of the Provost.

 

Decorating Office Space

Individual faculty members may choose to bring personal items to their office to assist in comfort, education, research, and other matters that fit within the faculty member’s assignment. All items must be in compliance with health and safety regulations, the Policy Prohibiting Discrimination, Harassment and Hostile Environment in the Workplace and other College and State policies and regulations.

 

College Rights

The College reserves the right to enter offices as needed. The College has the right to require individual faculty members to remove items from their offices that violate health and safety regulations, the Policy Prohibiting Discrimination, Harassment, and Hostile Environment in the Workplace and other College & State policies and regulations.