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Section:300
Section Title:Academic Affairs
Policy Number:300-FF
Policy Name:Transferring Academic Credit
Approval Authority:Academic Affairs
College Policy Executive:Chief Planning Officer
Responsible Executive:Provost/VPAA
Responsible Unit:Office of the Provost/VPAA
Date Adopted:May 10, 1972
Date Revised:May 2017, February 2019, September 2020

Policy

 

 

Ramapo College accepts credits from all accredited colleges and universities in the United States of America  in accordance with the procedures, laws, and/or standards of the College, the State, and the Middle States Commission on Higher Education.  Ramapo College may accept credits from international institutions after an evaluation of coursework has been completed by a recognized evaluation service.

 

Reason for Policy

 

To ensure that students receive the maximum number of transfer credits afforded by the procedures, laws, and/or standards of the College, the State, and the Middle States Commission on Higher Education while maintaining appropriate academic standards at the College.

 

To Whom Does The Policy Apply

 

Ramapo College faculty, staff and students.

 

Related Documents

 

Procedure

Contacts

Provost/VPAA – 201-684-7515

Enrollment Management – 201-684-7309

Procedure

TRANSFERRING UNDERGRADUATE CREDIT AT RAMAPO COLLEGE

PROCEDURE PART 1

Ramapo College allows for credits earned in settings outside of the Ramapo College
curriculum, regardless of mode of delivery, to be applied to the Ramapo degree program provided those credits meet the established criteria associated with the specific type of transfer credit. Transfer credit at Ramapo College consists of the following types:

  • scores achieved in Advanced Placement Examinations of the College Entrance Examination Board or scores earned on the International Baccalaureate Higher Level Test;
  • credits earned at other accredited colleges and universities or at new, but non-accredited colleges and universities where the institution is a recognized candidate for accreditation;
  • international coursework evaluated by a recognized evaluation service that is approved by the National Association of Credit Evaluation Services (NACES);
  • coursework taken in military service, which is recommended for baccalaureate credit by the National Guide to Evaluation of Educational Experiences in Armed Services, published by the American Council of Education;
  • coursework taken through training programs, which is recommended for baccalaureate credit by the National Guide to Educational Credit for Training Programs, published by the American Council of Education;
  • scores achieved on examinations taken through the College Level Examination Program (CLEP) or the like, used to earn college credit;
  • foreign language credit through Foreign Language Proficiency Testing Service of New York University (NYU); and
  • students can also earn credit for Prior Learning Assessment (PLA) after the completion of a portfolio to be reviewed by a faculty member. (Please see PLA policy for details on PLA credits.)

                                                          

 

TRANSFERRING UNDERGRADUATE  CREDIT FOR INCOMING TRANSFER STUDENTS

 

PROCEDURE PART 2

All transfer student applications and transcripts are reviewed by the Office of Admissions. Transfer students who apply and will be transferring in 45 or more college credits do not need to submit high school transcripts or SAT/ACT scores. Those with below 45 college credits must also submit high school transcripts and are encouraged to submit standardized (SAT/ACT) scores.

Transfer of academic credits completed at a regionally accredited college/university or program with a grade of C (2.0) or better, regardless of mode of delivery, will be considered for advanced standing, provided it is consistent with Ramapo College’s curriculum. In evaluating a student’s transcript, only the academic credits transfer; the grades do not transfer. A student’s grade point average at Ramapo will reflect only credits earned at Ramapo College.

International students must submit an evaluation of coursework by a recognized evaluation service (e.g., WES). Based on that evaluation, credit is awarded on a course-by-course basis.

Although accepted transfer credits count toward the 128 required for graduation, the specific applicability of these credits toward course requirements must be approved through the transfer evaluation and advisement process. For General Education purposes, only those transfer credits  that are accepted in the semester of matriculation will be considered for possible waiver of general education requirements.

According to the State-Wide Transfer Agreement that was signed on December 13, 2006, “An A.A. or A.S. degree from a N.J. community college will be fully transferrable as the first two years of a baccalaureate degree program at NJ four-year institutions.” (See NJ Transfer Agreement for all related procedures.)

The transcripts of Associate of Applied Science degree recipients who are admitted to the College will be evaluated on a course-per-course basis because of the technical or occupational nature of such programs.

Up to 65 credits (including 100-/200-level CLEP) credits, regardless of mode of delivery, may be accepted from a two-year college, or 80 from a four-year college. A maximum of 80 credits, regardless of mode of delivery, may be earned by submitting any of the following to the Admissions Office for evaluation:

  • scores achieved in Advanced Placement Examinations of the College Entrance Examination Board or scores earned on the International Baccalaureate Higher Level Test;
  • credits earned at other accredited colleges and universities or at new, but non-accredited colleges and universities where the institution is a recognized candidate for accreditation;
  • coursework taken in military service, which is recommended for baccalaureate credit by the National Guide to Evaluation of Educational Experiences in Armed Services, published by the American Council of Education;
  • coursework taken through training programs, which is recommended for baccalaureate credit by the National Guide to Educational Credit for Training Programs, published by the American Council of Education;
  • scores achieved on examinations taken through the College Level Examination Program (CLEP) or the like, used to earn college credit; and
  • foreign language credit through Foreign Language Proficiency Testing Service of New York University (NYU).

Transfer credits, which are not approved as applicable toward any specific course requirements, will count as electives. Transferred courses may apply toward major, minor, school core, general education, academic certificates, and/or elective requirements.

In cases where academic approval for course equivalency has not yet been established and approved by a Convening Group (e.g., a student has been accepted from an institution that Ramapo has never accepted before), credit will not be equated at the time of initial transfer. It will count as elective credit, but not towards a particular degree program. If a student wishes to have a particular course evaluated or counted, the student may contact the Convener of  the appropriate program to review the course and its potential for transfer credit. If the Convener approves the transfer equivalency,  this approval will be sent to the Associate Director of Transfer Admissions who will update the appropriate systems.

In some cases, it may be necessary to complete more than the minimum number of credits required for graduation from Ramapo College.

 

OFFCAMPUS STUDY PROCEDURES FOR MATRICULATED RAMAPO COLLEGE STUDENTS EARNING UNDERGRADUATE CREDITS AT OTHER INSTITUTIONS

 

PROCEDURE PART 3

 

Matriculated Ramapo College students wishing to take a course or courses at another institution must complete an Off-Campus Study Form available in the Center for Student Success. Students should consult first with their Academic Advisor to ensure that their planned course selection allows for timely progress towards completion of degree requirements. Students should be aware of the following information regarding approval and posting of off-campus courses:

  • Approval for any off-campus study must be obtained prior to enrolling in the course. Courses taken off-campus without prior approval are not guaranteed to transfer even if a grade of C or better is earned.
  • Only courses  in which a final grade of C (i.e., 2.0) or better or the equivalent is earned will be accepted as transferrable.
  • Ramapo College will evaluate for possible transfer any course, regardless of mode of delivery.
  • Non-Ramapo College courses are not included in a student’s overall grade point average. The credits will transfer to the student’s record, but the GPA will not be impacted by off-campus study.
  • Once a student obtains 70 credits, he/she is no longer eligible to transfer credits from a 2-year institution or obtain credits through the College Level Examination Program (CLEP). If the student’s application for off-campus study is rejected by the Center for Student Success because the student will have exceeded 70 credits by the time of enrollment in the transfer course, the student may appeal in writing to the Provost (or designee) prior to enrollment. The Provost (or designee) may consult with the Dean of the school that offers the student’s first major. The decision of the Provost (or designee) is final.
  • Once a student obtains 96 credits, he/she is no longer eligible to take any courses off campus. The last 32 credits towards a degree must be completed at Ramapo. A student who wishes to petition for an exclusion from this residency requirement  must initiate the petition process with the Office of the Registrar, who will forward petitions to the Provost (or his/her designee) for approval. After consultation with the Dean of the school that offers the student’s primary major, the Provost (or his/her designee) will render a decision and communicate that decision to the student, his/her Dean, and the Office of the Registrar. That decision is final.
  • Once the student completes the course(s), he/she must arrange for an official transcript to be sent to the Office of the Registrar at Ramapo College to post the credit.

Students wishing to earn credits at an international institution or through a domestic exchange program must receive prior approval from the Center for Student Success.

 

TRANSFERRING GRADUATE CREDIT

 

PROCEDURE PART 4

If a syllabus indicates that a graduate course taken elsewhere is equivalent to one given in a graduate program at Ramapo College, application for transfer credits may be submitted. The criteria for acceptance are different for each graduate program; therefore, transfer of credits must be approved by the  Director of the graduate program. Only two (2) graduate courses, not to exceed eight (8) credits (including GLEX), or a maximum of 25% of the overall credits needed to fulfill the graduate degree may be considered for transfer into a Ramapo College graduate program provided the courses are from another accredited institution of higher education. Students who transfer from a non-degree program to a degree program must fulfill the degree requirements in place at the time of matriculation into the degree program.

Graduate students can also earn credit for Graduate Prior Learning Experience (GLEX). (Please see the GLEX policy for details on GLEX credits.)

 

 EXCEPTION FOR NEW TRANSFER STUDENTS PARTICIPATING IN SPECIAL PROGRAMS

Ramapo College participates in various New Jersey statewide initiatives that include approved transfer agreements, which are designed to provide a flexible and seamless admissions and transfer process to Ramapo College in order to earn a degree. If the student qualifies, the initiatives allow for the transfer of the maximum number of credits without the need to petition for exceptions to the above Transferring Academic Credit Policy restrictions. After transfer credit is evaluated and accepted from accredited colleges and universities, students will be required to satisfy the remaining Ramapo degree requirements. See the Undergraduate Residency Requirement Policy for the specific transfer program agreements and statewide initiatives.

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