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Deposits / Refunds

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Deposits

Undergraduate New Students Admissions and Housing Deposits

To reserve a place in the Fall class and request on-campus housing, you must submit your deposit. You may submit your deposit electronically or by postal mail.

If you wish to submit your deposit by postal mail, simply return the Acceptance Card found in your admission packet to the Office of Admissions. Include a check or money order for $800 if you will be living on campus or a check or money order for $600 if you will be commuting.

If you wish to submit your deposit electronically, visit www.ramapo.edu/paymydeposit. It is important to follow (print) the directions found on the landing page before entering the payment portal.
The deposit is credited toward the charges of your first semester of enrollment. If housing is desired, it must be requested at the same time your deposit is submitted. *While your admissions deposit portion ($600) is non-refundable, the housing deposit portion ($200) may be refundable if a written withdrawal request is received by the Office of Admissions by May 1. After that date the housing deposit is non-refundable.

Methods of Payment

Cash, Personal Check, Bank Check, or Money Order

In-person payments: Cash, check, or money order can be made at the Office of Student Accounts, first-floor D-wing during regular business hours.
Mail-in payments: Check or money order payments should be sent to:Ramapo College
Office of Student Accounts
505 Ramapo Valley Road
Mahwah, NJ 07430-1680

DO NOT MAIL CASH
Checks and money orders should be made payable to RAMAPO COLLEGE. Include the Student ID Number on the front of the check or money order to insure proper crediting to the student’s account. The Student ID Number is nine characters long, beginning with a capitol letter “R”.
If you choose to pay after regular business hours, you can leave your check in the night deposit box outside the Office of Student Accounts, first-floor D-wing. DO NOT LEAVE CASH
If a bank returns a check for insufficient funds, student will be contacted to obtain permission to redeposit the check and a $15 charge will be assessed. If the check is returned a second time as unpayable, student will be contacted to obtain permissions to redeposit and a charge of $40 will be assessed and personal check payment privileges at the College will be revoked. This constitutes nonpayment of charges. Payment must then be made by cash, bank check, or money order within five working days of notice. Failure to correct the delinquency will result in deregistration.
Stopping payment of a check as a means of dropping/withdrawing from classes does not relieve the student of registration charges.The College reserves the right to change costs, dates and procedures at its discretion.

Credit Card

The College contracts with a third party, Pay Path, to process credit card payments. Online processing of credit cards is managed in-house. Visa, MasterCard, Discover or American Express is accepted. A non-refundable convenience fee of 2.85% (minimum $3.00) is added by the servicer to the cardholder’s payment.

NOTE: The Office of Student Accounts does not accept credit card payments by phone or in-person. Electronic payments can ONLY be made ONLINE.

Using this method requires that you have the student’s Ramapo Email User Name and Ramapo Email Password.

Credit Card instructions using My Ramapo website

Log on to web.ramapo.edu
Click on Ramapo Self Service/Web Registration box
Enter your Ramapo Email User Name and Ramapo Email Password then click on the Login button.
Click on Student Services & Financial Aid link.
Click on Electronic Bills/Refunds/Payments etc… link to review your charges and payments.
Click on Account Info/Pay Bill button
Click on Deposit tab at top of page.
Select the Term for which you are making your payment from the drop-down menu. Then click the Select button.

If you are only paying the Admission Deposit select the following:

Select the Adm CC New Student option from the Deposit Account drop-down. Then click the Select button.

If you are paying both the Admission and Housing Deposits select the following:

Select the Adm & Hsg CC New Student option from the Deposit Account drop-down menu. Then click the Select button.

If the data is correct, click on the Continue button at the bottom of the page.
Select Credit Card via PayPath Payment Method drop-down menu. Then click the Select button.
If the data is correct, click on the Continue to PayPath button.
Read the convenience fee disclaimer on the Welcome to Pay Path Payment Service Screen, then click on the Continue button.
Verify Payment Amount then click on Continue button.
Enter all Credit Card Billing Information and click on Continue button.
All of the data you entered will be displayed, including the convenience fee amount. (The credit card convenience fee is based on a rate of 2.85% with a minimum fee of $3.00.)
Review your entries.
If any of the data is incorrect, click on Change Information button.
If you do not wish to have your transaction processed, click on Cancel button.
Click on Submit button to submit your payment.
By submitting your entry, you are accepting to pay the convenience fee.
Print the Payment Confirmation Page for your records.

The College reserves the right to change costs, dates and procedures at its discretion.

Electronic Debit of Checking or Savings Accounts (ACH)

The College contracts with a third party to process electronic debit of checking or savings accounts payments. There is no additional service charge (convenience fee) for function.

In the event that your electronic payment is returned unpaid for any reason, the student account will be assessed a $40 return processing fee.

NOTE: The Office of Student Accounts does not accept electronic debit of checking or savings accounts payments by phone or in-person. Payment can ONLY be made ON-LINE.

Using this method requires that you have the student’s Ramapo Email User Name and Ramapo Email Password.

Electronic Debit of Checking or Savings Accounts (ACH) instructions using My Ramapo website

Log on to web.ramapo.edu
Click on Ramapo Self Service/Web Registration box
Enter your Ramapo Email User Name and Ramapo Email Password then click on the Login button.
Click on Student Services & Financial Aid link.
Click on Electronic Bills/Refunds/Payments etc… link to review your charges and payments.
Click on Account Info/Pay Bill button.
Click on eDeposits tab at top of page.
Select the Term for which you are making your payment from the drop-down menu. Then click the Select button.

If you are only paying the Admission Deposit select the following:

Select the Adm E-check New Student option from the Deposit Account drop-down. Then click the Select button.

If you are paying both the Admission and Housing Deposits select the following:

Select the Adm & Hsg E-check New Student option from the Deposit Account drop-down menu. Then click the Select button.

Select the Hsg E-check Continuing Resident option from the Deposit Payment drop-down menu. Then click the Select button.
If the data is correct, click on the Continue button at the bottom of the page.
Select Electronic Check from the Payment Method drop-down menu. Then click the Continue button.
Enter Bank Account Information, review your entries, and then click on Continue button to complete your request.
Print the Payment Confirmation Page for your records.

The College reserves the right to change costs, dates and procedures at its discretion.

Undergraduate Current Resident Students Fall Housing Selection Deposits

In order to participate in the housing selection process, all residents are required to submit a non-refundable $100 housing deposit by April 1. All information regarding the housing selection process will be posted via the Residence Life webpage on or about March 29. Students, who do not submit their deposits by April 1, will not be eligible to participate in the online housing selection process.

Visit the Residence Life website for additional information.

Methods of Payment

Cash, Personal Check, Bank Check, or Money Order

In-person payments: Cash, check, or money order can be made at the Office of Student Accounts, first-floor D-wing during regular business hours.
Mail-in payments: Check or money order payments should be sent to:
Ramapo College
Office of Student Accounts
505 Ramapo Valley Road
Mahwah, NJ 07430-1680

DO NOT MAIL CASH
Checks and money orders should be made payable to RAMAPO COLLEGE. Include the Student ID Number on the front of the check or money order to insure proper crediting to the student’s account. The Student ID Number is nine characters long, beginning with a capitol letter “R”.
If you choose to pay after regular business hours, you can leave your check in the night deposit box outside the Office of Student Accounts, first-floor D-wing. DO NOT LEAVE CASH
If a bank returns a check for insufficient funds,student will be contacted to obtain permission to redeposit the check and a $15 charge will be assessed. If the check is returned a second time as unpayable, student will be contacted to obtain permissions to redeposit and a charge of $40 will be assessed and personal check payment privileges at the College will be revoked. This constitutes nonpayment of charges. Payment must then be made by cash, bank check, or money order within five working days of notice. Failure to correct the delinquency will result in deregistration.
Stopping payment of a check as a means of dropping/withdrawing from classes does not relieve the student of registration charges.The College reserves the right to change costs, dates and procedures at its discretion.

Credit Card

The College contracts with a third party, Pay Path, to process credit card payments. Online processing of credit cards is managed in-house. MasterCard, Visa, Discover or American Express is accepted. A non-refundable convenience fee of 2.85% (minimum $3.00) is added by the servicer to the cardholder’s payment.

NOTE: The Office of Student Accounts does not accept credit card payments by phone or in-person. Electronic payments can ONLY be made ONLINE.

Using this method requires that you have the student’s Ramapo Email User Name and Ramapo Email Password.

Housing Credit Card instructions using My Ramapo website

Log on to web.ramapo.edu
Click on Ramapo Self Service/Web Registration box
Enter your Ramapo Email User Name and Ramapo Email Password then click on the Login button.
Click on Student Services & Financial Aid link.
Click on Electronic Bills/Refunds/Payments etc… link to review your charges and payments.
Click on Account Info/Pay Bill button
Click on Deposit tab at top of page.
Select the Term for which you are making your payment from the drop-down menu. Then click the Select button.
Select the Hsg CC Current Resident option from the Deposit Account drop-down menu. Then click the Select button.
If the data is correct, click on the Continue button at the bottom of the page.
Select Credit Card via PayPath Payment Method drop-down menu. Then click the Select button.
If the data is correct, click on the Continue to PayPath button.
Read the convenience fee disclaimer on the Welcome to Pay Path Payment Service Screen, then click on the Continue button.
Verify Payment Amount then click on Continue button.
Enter all Credit Card Billing Information and click on Continue button.
All of the data you entered will be displayed, including the convenience fee amount. (The credit card convenience fee is based on a rate of 2.85% with a minimum fee of $3.00.)
Review your entries.
If any of the data is incorrect, click on Change Information button.
If you do not wish to have your transaction processed, click on Cancel button.
Click on Submit button to submit your payment.
By submitting your entry, you are accepting to pay the convenience fee.
Print the Payment Confirmation Page for your records.

The College reserves the right to change costs, dates and procedures at its discretion.

Electronic Debit of Checking or Savings Accounts (ACH)

The College contracts with a third party to process electronic debit of checking or savings accounts payments. There is no additional service charge (convenience fee) for function.

In the event that your electronic payment is returned unpaid for any reason, the student account will be assessed a $40 return processing fee.

NOTE: The Office of Student Accounts does not accept electronic debit of checking or savings accounts payments by phone or in-person. Payment can ONLY be made ON-LINE.

Using this method requires that you have the student’s Ramapo Email User Name and Ramapo Email Password.

Housing Deposit Electronic Debit of Checking or Savings Accounts (ACH) instructions using My Ramapo website

Log on to web.ramapo.edu
Click on Ramapo Self Service/Web Registration box
Enter your Ramapo Email User Name and Ramapo Email Password then click on the Login button.
Click on Student Services & Financial Aid link.
Click on Electronic Bills/Refunds/Payments etc… link to review your charges and payments.
Click on Account Info/Pay Bill button.
Click on eDeposits tab at top of page.
Select the Term for which you are making your payment from the drop-down menu. Then click the Select button.
Select the Hsg E-check Current Resident option from the Deposit Payment drop-down menu. Then click the Select button.
If the data is correct, click on the Continue button at the bottom of the page.
Select Electronic Check from the Payment Method drop-down menu. Then click the Continue button.
Enter Bank Account Information, review your entries, and then click on Continue button to complete your request.
Print the Payment Confirmation Page for your records.

The College reserves the right to change costs, dates and procedures at its discretion.

Undergraduate Current Commuting Students Housing Deposits

A current commuting student may apply for housing by completing the online Commuter Housing Application. In order to be considered for housing, a $200 non-refundable housing deposit must be paid by cash or check to the Office of Student Accounts or electronically (credit card or ACH from your checking or savings account). Your application will not be processed by Residence Life until your payment is submitted.

Visit the Residence Life website for additional information.

Methods of Payment

Cash, Personal Check, Bank Check, or Money Order

In-person payments: Cash, check, or money order can be made at the Office of Student Accounts, first-floor D-wing during regular business hours.
Mail-in payments: Check or money order payments should be sent to:

Ramapo College
Office of Student Accounts
505 Ramapo Valley Road
Mahwah, NJ 07430-1680

DO NOT MAIL CASH
Checks and money orders should be made payable to RAMAPO COLLEGE. Include the Student ID Number on the front of the check or money order to insure proper crediting to the student’s account. The Student ID Number is nine characters long, beginning with a capitol letter “R”.

If you choose to pay after regular business hours, you can leave your check in the night deposit box outside the Office of Student Accounts, first-floor D-wing. DO NOT LEAVE CASH
If a bank returns a check for insufficient funds, student will be contacted to obtain permission to redeposit the check and a $15 charge will be assessed. If the check is returned a second time as unpayable, student will be contacted to obtain permissions to redeposit anda charge of $40 will be assessed and personal check payment privileges at the College will be revoked. This constitutes nonpayment of charges. Payment must then be made by cash, bank check, or money order within five working days of notice. Failure to correct the delinquency will result in deregistration.
Stopping payment of a check as a means of dropping/withdrawing from classes does not relieve the student of registration charges.The College reserves the right to change costs, dates and procedures at its discretion.

Credit Card

NOTE: The Office of Student Accounts does not accept credit card payments by phone or in-person. Electronic payments can ONLY be made ONLINE.

Using this method requires that you have the student’s Ramapo Email User Name and Ramapo Email Password.

Housing Credit Card instructions using My Ramapo website

Log on to web.ramapo.edu
Click on Ramapo Self Service/Web Registration box
Enter your Ramapo Email User Name and Ramapo Email Password then click on the Login button.
Click on Student Services & Financial Aid link.
Click on Electronic Bills/Refunds/Payments etc… link to review your charges and payments.
Click on Account Info/Pay Bill button
Click on Deposits tab at top of page.
Select the Term for which you are making your payment from the drop-down menu. Then click the Select button.
Select the Hsg CC Current Commuter option from the Deposit Account drop-down menu. Then click the Select button.
If the data is correct, click on the Continue button at the bottom of the page.
Select Credit Card via PayPath Payment Method drop-down menu. Then click the Select button.
If the data is correct, click on the Continue to PayPath button.
Read the convenience fee disclaimer on the Welcome to Pay Path Payment Service Screen, then click on the Continue button.
Verify Payment Amount then click on Continue button.
Enter all Credit Card Billing Information and click on Continue button.
All of the data you entered will be displayed, including the convenience fee amount. (The credit card convenience fee is based on a rate of 2.85% with a minimum fee of $3.00.)
Review your entries.
If any of the data is incorrect, click on Change Information button.
If you do not wish to have your transaction processed, click on Cancel button.
Click on Submit button to submit your payment.
By submitting your entry, you are accepting to pay the convenience fee.
Print the Payment Confirmation Page for your records.

The College reserves the right to change costs, dates and procedures at its discretion.

Electronic Debit of Checking or Savings Accounts (ACH)

The College contracts with a third party to process electronic debit of checking or savings accounts payments. There is no additional service charge (convenience fee) for function.

In the event that your electronic payment is returned unpaid for any reason, the student account will be assessed a $40 return processing fee.

NOTE: The Office of Student Accounts does not accept electronic debit of checking or savings accounts payments by phone or in-person. Payment can ONLY be made ON-LINE.

Using this method requires that you have the student’s Ramapo Email User Name and Ramapo Email Password.

Housing Deposit Electronic Debit of Checking or Savings Accounts (ACH) instructions using My Ramapo website

Log on to web.ramapo.edu
Click on Ramapo Self Service/Web Registration box
Enter your Ramapo Email User Name and Ramapo Email Password then click on the Login button.
Click on Student Services & Financial Aid link.
Click on Electronic Bills/Refunds/Payments etc… link to review your charges and payments.
Click on Account Info/Pay Bill button.
Click on Deposit tab at top of page.
Select the Term for which you are making your payment from the drop-down menu. Then click the Select button.
Select the Hsg E-check Current Commuter option from the Deposit Payment drop-down menu. Then click the Select button.
If the data is correct, click on the Continue button at the bottom of the page.
Select Electronic Check from the Payment Method drop-down menu. Then click the Continue button.
Enter Bank Account Information, review your entries, and then click on Continue button to complete your request.
Print the Payment Confirmation Page for your records.

The College reserves the right to change costs, dates and procedures at its discretion.

Graduate Students Housing Deposits

A graduate student enrolled in a Ramapo College graduate program may apply for housing by completing the Commuter/Graduate Housing Application and Residence Agreement. In order to be considered for housing, a $200 non-refundable housing deposit must be paid by cash or check to the Office of Student Accounts or electronically (credit card or ACH from your checking or savings account). Your application will not be processed by Residence Life until your payment is submitted. Please e-mail reslife@ramapo.edu for further details regarding the application process or visit the Residence Life website for additional information.

Methods of Payment

Cash, Personal Check, Bank Check, or Money Order

In-person payments: Cash, check, or money order can be made at the Office of Student Accounts, first-floor D-wing during regular business hours.
Mail-in payments: Check or money order payments should be sent to:

If you choose to pay after regular business hours, you can leave your check in the night deposit box outside the Office of Student Accounts, first-floor D-wing. DO NOT LEAVE CASH
If a bank returns a check for insufficient funds, student will be contacted to obtain permission to redeposit the check and a $15 charge will be assessed. If the check is returned a second time as unpayable, student will be contacted to obtain permissions to redeposit anda charge of $40 will be assessed and personal check payment privileges at the College will be revoked. This constitutes nonpayment of charges. Payment must then be made by cash, bank check, or money order within five working days of notice. Failure to correct the delinquency will result in deregistration.
Stopping payment of a check as a means of dropping/withdrawing from classes does not relieve the student of registration charges.The College reserves the right to change costs, dates and procedures at its discretion.

Credit Card

NOTE: The Office of Student Accounts does not accept credit card payments by phone or in-person. Electronic payments can ONLY be made ONLINE.

Using this method requires that you have the student’s Ramapo Email User Name and Ramapo Email Password.

Housing Credit Card instructions using My Ramapo website

Log on to web.ramapo.edu
Click on Ramapo Self Service/Web Registration box
Enter your Ramapo Email User Name and Ramapo Email Password then click on the Login button.
Click on Student Services & Financial Aid link.
Click on Electronic Bills/Refunds/Payments etc… link to review your charges and payments.
Click on Account Info/Pay Bill button
Click on Deposit tab at top of page.
Select the Term for which you are making your payment from the drop-down menu. Then click the Select button.
Select the Hsg CC Current Commuter option from the Deposit Account drop-down menu. Then click the Select button.
If the data is correct, click on the Continue button at the bottom of the page.
Select Credit Card via PayPath Payment Method drop-down menu. Then click the Select button.
If the data is correct, click on the Continue to PayPath button.
Read the convenience fee disclaimer on the Welcome to Pay Path Payment Service Screen, then click on the Continue button.
Verify Payment Amount then click on Continue button.
Enter all Credit Card Billing Information and click on Continue button.
All of the data you entered will be displayed, including the convenience fee amount. (The credit card convenience fee is based on a rate of 2.85% with a minimum fee of $3.00.)
Review your entries.
If any of the data is incorrect, click on Change Information button.
If you do not wish to have your transaction processed, click on Cancel button.
Click on Submit button to submit your payment.
By submitting your entry, you are accepting to pay the convenience fee.
Print the Payment Confirmation Page for your records.

The College reserves the right to change costs, dates and procedures at its discretion.

Electronic Debit of Checking or Savings Accounts (ACH)

The College contracts with a third party to process electronic debit of checking or savings accounts payments. There is no additional service charge (convenience fee) for function.

In the event that your electronic payment is returned unpaid for any reason, the student account will be assessed a $40 return processing fee.

NOTE: The Office of Student Accounts does not accept electronic debit of checking or savings accounts payments by phone or in-person. Payment can ONLY be made ON-LINE.

Using this method requires that you have the student’s Ramapo Email User Name and Ramapo Email Password.

Housing Deposit Electronic Debit of Checking or Savings Accounts (ACH) instructions using My Ramapo website

Log on to web.ramapo.edu
Click on Ramapo Self Service/Web Registration box
Enter your Ramapo Email User Name and Ramapo Email Password then click on the Login button.
Click on Student Services & Financial Aid link.
Click on Electronic Bills/Refunds/Payments etc… link to review your charges and payments.
Click on Account Info/Pay Bill button.
Click on eDeposits tab at top of page.
Select the Term for which you are making your payment from the drop-down menu. Then click the Select button.
Select the Hsg E-check Current Commuter option from the Deposit Payment drop-down menu. Then click the Select button.
If the data is correct, click on the Continue button at the bottom of the page.
Select Electronic Check from the Payment Method drop-down menu. Then click the Continue button.
Enter Bank Account Information, review your entries, and then click on Continue button to complete your request.
Print the Payment Confirmation Page for your records.

The College reserves the right to change costs, dates and procedures at its discretion.

Refunds

Refund and Account Adjustment Policies

NOTE: Ramapo College offers a Tuition Protection Insurance Plan through GradGuard.

Students who officially drop or withdraw from any or all of their registered courses and/or housing in compliance with the relevant policies, procedures, and deadlines of the Office of the Registrar and/or the Office of Residence Life may be eligible for account adjustments.

To assist you with a withdraw, contact the Office of the Registrar

Students who withdraw from any or all registered courses and/or housing after College refund deadlines for any reason, including, but not limited to, Medical Leave of Absence, are not eligible for refunds or account adjustments.

Housing deposits are non-refundable. In addition, students who withdraw from housing will need to pay a new deposit if they reapply for on-campus housing.

If a student incurs any charges after receiving a refund, the student is responsible for paying those charges.

Knowing and meeting deadlines for changes to courses or residence status is the responsibility of the student. The College is not responsible for publishing reminders or alerts related to deadlines for account adjustments. Current deadlines can be found on the Academic Calendar and at the link below.

Deadlines for Account Adjustments and Refunds

The College reserves the right to change costs, dates and procedures at its discretion.

Refund Payment Options

Should an account adjustment result in a credit balance of $1.00 or greater, a refund will be issued. Unless otherwise specified by the student, the College will issue a paper check.

Paper Check Refund Checks will be mailed to the student’s billing/permanent address. Checks will not be mailed to campus mailboxes nor can checks be picked up in the Office of Student Accounts.
Holding Refunds  If a student is entitled to a refund in the fall term, s/he may elect to have the refund proceeds applied to the spring term by completing a Student Refund Waiver Form and submitting the form to the Office of Student Accounts. Spring refund proceeds cannot be applied to the following fall term.
Electronic/Direct Deposit Refund This free electronic refund service will deposit refunds directly into a student’s checking or savings account.

Learn More About Electronic Refunds

The College reserves the right to change costs, dates and procedures at its discretion.

Federal Financial Aid Refund and Repayment Policy

To assist you with your Financial Aid Return of Title IV calculations, contact Financial Aid.

Students who officially withdraw or leave school before 60% of a semester concludes are subject to Federal regulations that determine the amount of Title IV financial aid funds that may be retained and the amount that must be returned.

The amount of Federal aid that must be returned is based on the percentage of time the student attended school during an academic term. Students are entitled to retain only that portion of Federal student aid that they have earned based on their attendance.

The formula through 60% of the payment period is as follows:
(# of days attended)/(# of days in semester)=% of earned Federal Student Aid
100%-(% of earned Federal Student Aid)=% of Federal aid to be returned

A repayment may be required when cash has been disbursed to a student from financial aid funds in excess of the amount of aid the student earned during the term. The amount of Title IV aid earned is determined by multiplying the total title IV aid (other than FWS) for which the student qualified by the percentage of time during the term that the student was enrolled.

If less aid was disbursed than was earned, the student may receive a late disbursement for the difference. If more aid was disbursed that was earned, the amount of Title IV aid that must be returned (i.e., that was unearned) is determined by subtracting the earned amount from the amount actually disbursed.

The responsibility for returning unearned aid is allocated between the College and the student according to the portion of disbursed aid that could have been used to cover institutional charges and the portion that could have been disbursed directly to the student once institutional charges were covered. Ramapo college will distribute the unearned aid back to the title IV programs as specified by law. The student will be billed for the amount the student owes to the title IV programs and any amount due to the college resulting from the return of title IV funds used to cover institutional charges.

As specified in Section 484B of the Higher Education Act, the law also specifies the order of return of Title IV funds to the programs from which they were awarded.

Federal Direct Loan – Unsubsidized
Federal Direct Loan – Subsidized
Federal PLUS Loan
Federal Pell Grant
Federal Supplemental Educational Opportunity Grant (SEOG)
Other Federal Title IV Programs

The College reserves the right to change costs, dates and procedures at its discretion.