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Office of Student Accounts Hold Flag and Deregistration

Office of Student Accounts Hold Flag

Any student who has an outstanding balance will have a Office of Student Accounts Hold Flag placed on his/her account which will prevent registration, entrance into housing, receipt of an official transcript, and diploma. Once a student’s account is paid-in-full, the Office of Student Accounts Hold Flag will be removed. However, a student may still have a hold flag on their account that was placed by another office or department which will prevent the above

Deregistration

By registering either an online or in person, a student has created a financial obligation that must be paid to Ramapo College by the published deadline. Failure to comply may result in deregistration (cancellation of a student’s class schedule), dehousing (removal of a student from their housing assignment), and the assessment of a Late Payment Fee. Students who are deregistered will be notified by the Office of Student Accounts via their Ramapo email; Student who are dehoused will be notified by the Office of Residence Life via their Ramapo Email and in-person.

Students participating in the Ramapo Tuition Payment Plan (RTPP) or a special payment arrangement will not be deregistered, dehoused or assessed a Late Payment Fee. However, payment deferments will only be granted by the Office of Student Accounts prior to a payment deadline. The RTPP and special payment arrangements are not available in the winter or summer terms. 

An outstanding balance does not always result in deregistration. There may be extenuating circumstances that would hold an account from being deregistered. If you do not intend to attend classes, we strongly recommend that you go online and drop the course(s) yourself or you will be responsible for payment. Deregistration is not recognized as an approved way to formally drop classes.

The College reserves the right to change costs, dates and procedures at its discretion.

Credit Card Convenience fee, Late Payment Fee, Schedule Reinstatement Fee, and Finance Charge

Credit Card Convenience Fee

This is a service fee that is charged by the credit card processor to the cardholder at the time of payment. The convenience fee revenue is not shared by the college.

Note: A convenience fee is not charged if payment is made by electronic debiting of a checking or savings account (ACH).

Late Payment Fee

Failure to pay according to published payment deadlines may result in the assessment of a Late Payment Fee for each missed payment deadline. A student could be assessed multiple late fees per term if more than one deadline is missed. The amount that will be assessed is term dependent:

Fall and Spring Terms: $200.00
Summer Term: $100.00
Winter Term: $50.00

Schedule Reinstatement Fee

An administrative fee will be assessed to reinstate a deregistered schedule after the Add/Drop period is over. The amount that will be assessed is term dependent:

Fall and Spring Terms: $200.00
Summer Term: $100.00
Winter Term: $50.00

Finance Charge

A Finance Charge will be assessed against the account of any student with an outstanding Account Balance. This Finance Charge shall be calculated and assessed for each month that the balance remains $100.00 or greater. Each monthly Finance Charge will be calculated by multiplying 1.5% by the amount of the outstanding Account Balance. Finance Charges will not be assessed for students who participate in the Ramapo Tuition Payment Plan and have kept their account current. If a student has been terminated from the plan, he/she will be assessed a Finance Charge commencing with the next billing cycle.
The College reserves the right to change costs, dates and procedures at its discretion.

Collections

All account balances not paid-in-full when due are the sole responsibilities of the student and extend to all costs incurred by the college to collect such debt. This may include, but not limited to, late fees, collections costs up to 33.33%, litigation/attorney’s fees, and court costs.

If an account is referred to a collection agency, the account may also be place with a credit bureau and the a student will no longer be able to negotiate with the College. In addition, the account will be sent to the New Jersey State Division of Taxation, which will withhold their New Jersey State Income Tax Refund and/or Homestead Rebate. (The Set-Off Individual Liability Program is commonly referred to as SOIL.)

The College reserves the right to change procedures at its discretion.