General Check Out Information

Congratulations!  You helped contribute to a successful year within our residential community.  As many of you begin to wrap up the Spring semester, we would like inform you about the Spring 2024 closing information. Please be sure to review this information so that you may plan accordingly.

All students must vacate their housing assignment 24 hours after their last exam or by 6:00 pm Wednesday, May 15, 2024, whichever comes first. 

In cases where there are less than 24 hours between the last exam and the official closing date/time of the Residence Halls, residents must still vacate by 6:00 pm, Wednesday, May 15, 2024.

Unless you are withdrawing, there is no paperwork to complete the check-out process.  Upon check-out, all residents and their belongings must be removed from all residential areas unless you are approved to reside in Interim Housing (see Interim Housing below).

If you have a final that begins after 6:00 PM on Wednesday, May 15, 2024 and need to stay until 9:00 AM on Thursday, May 16, 2024, you must complete the Check-out Extension Request. This form must be completed by April 30, 2024. Students who have an approved check-out extension that leave after 9:00 AM will receive a $75.00 improper checkout fine. click here for extension request.  You will receive the status of your Check Out Extension Request on or about Monday, May 6, 2024 

Check-out Extension Request

Please keep in mind that students are expected to follow the final exam schedule posted on the web.

Spring Semester Resident Check-out Checklist

Plan Accordingly for Check-out

• Those who do not vacate their housing assignment in accordance with the check-out expectations as communicated here, may be assessed a $75.00 improper check-out fine.
• Please keep in mind that students are responsible for providing their own carting/moving equipment (cart or dolly) for check-out, if needed.  There will be no dollies or carts provided by the college.
• Items left behind will be discarded and fines will be assessed accordingly.
• All students must review and follow the check-out checklist before leaving their room/suite/apartment.  

Residence Life Mailroom

The Residence Life Mail room will be closed as of 1:00 pm on May 15, 2024, please plan accordingly. All packages not picked up by this deadline will be discarded within 24 hours.

Residence Life Mailroom Website

Forwarding of Mail

Only first class mail (does not include packages) will be forwarded until June 3, 2024. Mail received after this date will be returned to sender. It is imperative that you notify your correspondents of your new address. If you wish to have your mail forwarded, you will be required to complete our online form.

FORWARDING MAIL REQUEST FORM

When completing this form, you will need to enter your forwarding address information.  If you do not submit this online form, your first-class mail will immediately be returned to sender. Please be aware that proper delivery of your mail will be delayed and that forwarded mail takes several weeks to receive.

Summer Housing

Check-in dates and times for all Summer Sessions being offered for this Summer can be found on the Summer Housing website.

Interim Housing

Interim Housing is available from May 16, 2024 through May 28, 2024.  It is only available for students who are employed on campus, are international students, housing insecure or those residing in a summer school housing session that requires a May 29th check-in. You will be charged $479.70 for the stay.

Students residing in on-campus housing any day between May 16, 2024 and May 29, 2024 will be required to check out of their Spring 2024 housing assignment on May 16, 2024 by 2:00 pm. You (along with ALL of your belongings) will need to relocate to the College Park Apartments.  Move-over to your Interim Housing assignment must occur on May 16, 2024 between 2:00 pm and 4:00 pm. No guests will be permitted during Interim Housing.

24 Hour Quiet Hours

In order to maximize opportunities for quiet study, we will observe 24 hour quiet hours beginning on Tuesday, May 7, 2024 at 8:00 AM. During the last week of the semester, quiet hours will be in effect 24 hours a day. More specifically, during this period, noise should not be heard outside of your room/suite/apartment, or in the outside areas immediately surrounding the residence halls and apartment complexes.  This is a very important study time for many students. Please be courteous to your neighbors. Residents in violation of any college policies during exam week or 24 Hour Quiet Hours may be asked to leave, be held responsible with the Office of Student Conduct and may jeopardize their housing privileges for the following semester (if applicable).

Overnight Guests

The final night for residents to have overnight guests on campus is Monday, May 6, 2024. Overnight guests will not be permitted to stay on campus after this time.

Closing Room Inspections

Your final room inspection for the semester will take place once the residence halls/apartments have been vacated. We recommend that all occupants work together to ensure that your room/suite/apartment is ready for inspection.  Residents who fail inspection or possess a prohibited item(s) will be billed accordingly.

The College is not responsible for any belongings left behind. Items left behind will be immediately discarded and fines will be assessed to each occupant. Additional charges will be applied for removal of excess or bulk items and personal belongings, including any remaining bundles of trash.

Damages

Although Residence Life Paraprofessional Staff may be conducting your final inspections, they do not make the final decisions for damage assessment and billing. All damages will be assessed by Residence Life Professional Staff members in conjunction with the Facilities Staff.  This assessment will be conducted once the residence halls are closed.

If you are claiming individual responsibility for a particular damage, you must email your specific hall email address indicating responsibility.

Residents that have incurred damages will receive an e-mail with an itemized bill for all damages incurred within their suite/apartment/room in June. All occupants will be held equally responsible for damages found within your living unit and will be billed accordingly. This information will be sent to your Ramapo College e-mail account from your hall office.

More information about damages can be reviewed on our damage billing website.

Change of Plans

If you completed Step Three of the Housing Selection Process and have since decided to withdraw your housing request for Fall housing, please email housingwithdraw@ramapo.edu.