📋 General Check-Out Information

Thank you for being an essential part of our residential community.  As the Spring semester comes to a close, we want to ensure that you have all the necessary information regarding the Spring 2026 closing procedures.  Please take a moment to review the details below so you can plan accordingly.

All students must vacate their housing assignment 24 hours after their last exam or by 6:00 pm Tuesday, May 12, 2026, whichever comes first. 

In cases where there are less than 24 hours between the last exam and the official closing date/time of the Residence Halls, residents must still vacate by 6:00 pm, Tuesday, May 12, 2026.

There is no paperwork to complete the check-out process.  Upon check-out, all residents and their belongings must be removed from all residential areas.

Please keep in mind that students are expected to follow the final exam schedule posted on the web.

Spring Semester Resident Check-out Checklist

📝Check-out Extension Request

If your final exam begins after 6:00 PM on Tuesday, May 12, 2026, and you need to stay until 9:00 AM on Wednesday, May 13, 2026, you are required to submit a Check-Out Extension Request by Wednesday, April 30, 2026.

Students with approved extensions who stay past 9:00 AM will incur a $75 improper checkout fine and must vacate immediately.

You will be notified of your request status via your Ramapo College email by Monday, May 5, 2026.

Check-out Extension Request

⏳ Plan Accordingly for Check-out

• Students who do not vacate their housing assignment as required may be assessed a $75 improper check-out fine.
• Students are responsible for providing their own cart or dolly if needed; the College will not provide moving equipment.
• Items left behind will be discarded, and fines may be assessed.
• All students must review and follow the check-out checklist before leaving their room, suite, or apartment.

🏠 Residence Life Mailroom

Hours: The Residence Life Mailroom will have limited hours during finals week. Updated hours will be posted on the Residence Life Mailroom website on May 4, 2026.

Packages

Any packages not retrieved by the posted deadline will be discarded within 24 hours.

Residence Life Mailroom Website

Mail

• Hours: The Residence Life Mailroom will have limited hours during finals week. Updated hours will be posted on the Residence Life Mailroom website on May 4, 2026.
• Packages: Any packages not retrieved by the posted deadline will be discarded within 24 hours.
• Mail: You are responsible for retrieving all mail from your Residence Hall mailbox before departure and notifying your correspondents of your new address. First-class mail will not be forwarded and will be returned to the sender.

🌞 Summer Housing

Check-in dates and times for all Summer Sessions can be found on the Summer Housing website.

🏡 Interim Housing

• Availability: May 13, 2026 – May 24, 2026.
• Eligibility: Students employed on campus, International Students, those experiencing housing insecurity, or students enrolled in a summer housing session requiring a May 25th check-in.
• Cost: $488.16.
• Check-Out & Move-In: Students staying in Interim Housing must check out of their Spring 2026 housing assignment by 3:00 PM on May 13, 2026. All belongings must be moved to the Village between 3:00 PM and 4:00 PM on May 13, 2026.
• Guests: Visitors are not permitted during Interim Housing.

🔇 24-Hour Quiet Hours

To maximize opportunities for quiet study, 24-hour quiet hours will begin at 8:00 AM on May 5, 2026.

• Start: 8:00 AM on May 5, 2026.
• During finals week, Quiet hours are enforced 24 hours a day.
• Expectations: Noise should not be heard outside your room, suite, or apartment, including surrounding areas of residence halls and apartment complexes. Please respect your neighbors—many are studying for exams.
• Consequences: Residents who violate college policies during exam week or 24-hour quiet hours may:
  • Be required to leave on-campus housing immediately
  • Be held accountable by the Office of Student Conduct
  • Lose housing privileges for the following semester, if applicable

🚪 Overnight Guest Policy Ends May 11, 2026

The last night residents may host overnight guests is Monday, May 11, 2026. Overnight guests are not permitted on campus after this date.

🔍 Closing Room Inspections

Final room inspections will take place after residence halls and apartments have been vacated. All occupants are expected to work together to ensure the room, suite, or apartment is properly prepared for inspection. Residents who fail the inspection or have prohibited items will be billed accordingly.

The College is not responsible for belongings left behind. Any remaining items will be discarded immediately, and fines will be assessed against all occupants. Additional charges may apply for the removal of excess or bulk items, including trash and personal belongings.

💸 Damages

While Residence Life paraprofessional staff may conduct inspections, final damage assessments, and billing decisions are made by Residence Life professional staff in conjunction with Facilities after the residence halls close.

• Claiming Responsibility: If you are claiming individual responsibility for specific damage or missing college property, you must email your hall office indicating responsibility.
• Billing Timeline: Residents with damages will receive an itemized bill via their Ramapo College email in June.
• Shared Responsibility: All occupants are equally responsible for damages within their room, suite, or apartment and will be billed accordingly.
• Additional Information: More details are available on the damage billing website.

Fines to Avoid

📅 Change of Plans for the Fall Semester?

If you completed Step Three of the Housing Selection Process and have since decided to withdraw your housing request for Fall housing, please email reslife@ramapo.edu for further instructions.