Is it possible for the space I currently occupy to be taken away?
Yes, it is certainly possible. In light of the principles noted above and the College’s desire to optimize its space, units/functions/offices may be managed differently and reallocated. Proactive input on space management allocation is a critical element in the Committee’s refreshed charge. The impetus for a reallocation of space will be strategic and is not likely to be the product of a space request.
When is a space request required?
A space request is required when it’s of critical import to more than just a few people and when the requestor has exceeded his/her capacity for creative problem solving.
Put more simply, a space request is required when a unit wants to change its current space assignment, is seeking additional or reduced space, and has exhausted his/her opportunities to free up space through document destruction, file management, and general organization.
How do I submit a space request?
The email should denote in brief:
- Purpose of the space being requested
- Suggested locations for desired space; If desired space is currently inhabited, the requestor should also suggest a relocation for the current inhabitant
- Desirable (read: reasonable) timeline for the space
- Distinctive physical attributes of the desired space
- Support of the unit head
- Available funding
The Committee Chair will review the request, solicit additional information as needed, and seek input from the Committee. The recommendation for the space will be presented to the Senior Leadership team for a final disposition.
How long does the space request process take?
Patience is a virtue. Depending upon the nature of the request and the availability of resources, the processing time can vary. Space requests that change the use or purpose of a space may require State approvals.
Is a space request needed for a new building or addition?
No, if you are requesting a net new facility, you’ve got bigger fish to fry. New buildings/additions are the responsibility of Capital Planning.
Are there any charges associated with additional space?
Nothing is free. There may be expenses for renovations, moving, telecommunications, etc. which should be factored into the request for space with a funding plan in place.
Is it possible that my Space Request will not be honored?
Anything is possible. Requests may not be honored for a variety of reasons including prioritization of requests, availability of resources, functional redundancy, regulatory limitations, failure to dream, etc. You will be notified that your request is not being honored.
Is space truly the final frontier?