Congratulations on your acceptance and welcome to the Roadrunner Family!  We are delighted that you will be a part of our residential community and the Residence Life Team is here to assist you in every step of the way!

What’s in this Guide:

• Check in Day – Save the Date!
• Official College Communication & Important Resources
• Property Insurance & Insurance Claims Against Ramapo College
• Health Services & Immunization Requirements
• Connecting with Your Roommate: How to Find Their Email Address
• Room Change Request Process
• Housing Withdrawals
• Parking Permits
• Meal Plan Options
• Save the Date: Fall 2026 Housing Selection Deposit

Check in Day – Save the Date!

Check in for the Fall 2025 semester is Sunday, August 24, 2025 by appointment time only.  Further information pertaining to check-in times will be posted to the Residence LIfe website on or about August 7, 2025.  Check-in volunteers and carts will not be availble after 3:30pm.Therefore, students should adhere to their specific appointment time.

Students who are not registered for classes or who have an outstanding balance on their student account will not be permitted to check in to their housing assignment.

The Office of Residence Life is unable to accommodate requests to check in prior to Sunday, August 24, 2025.  Students, who are unable to check in on the designated check in day and time, may check in any time after. However, these students must notify their hall/area office staff via email of their anticipated date of arrival. The College asks for cooperation in allowing the Office of Residence Life time to focus on all the activities associated with opening the residence halls for the upcoming semester. There are several hotels within the Mahwah area which are a short distance from the campus, if you are interested in arriving early.

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Official College Communication & Important Resources

Ramapo College of New Jersey distributes college related information electronically to Ramapo issued email accounts. All residents are required to have a Ramapo College email account. Residents are encouraged to check their email and campus mailbox on a daily basis. Residents will be held responsible for information disseminated in this way.

In addition, residents are encouraged to review the Office of Residence Life website: www.ramapo.edu/reslife for pertinent information such as:

• Guide to Community Living
  
• Meal Plan Information
• Suggestions on What to Bring

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Property Insurance & Insurance Claims Against Ramapo College

Property insurance provides residents with protection against damages and losses that may occur while at college, home, or when studying abroad. Residents can have peace of mind knowing that their personal property investments will be protected. All residents are strongly encouraged to obtain property insurance.

• GradGuard  click here for further details

Ramapo College of New Jersey is an agency of the State of New Jersey and, as such, is covered by the New Jersey Tort Claims Act NJSA 59:1-1 et. seq., the New Jersey Contractual Liability Act NJSA 59:13.1 et. seq., and the availability of appropriations. The State of New Jersey does not carry public liability insurance, but the liability of the State and the obligation of the State to be responsible for tort claims against its employees and property are covered under the terms and provisions of the New Jersey Tort Claims Act. Ramapo College of New Jersey is represented by the State in legal matters.

Ramapo College of New Jersey does not have insurance covering residents’ belongings. Therefore, residents are strongly urged to get property/renter’s insurance or be added to their parent’s homeowners insurance. Tort Claim Forms may be obtained from the Office of Business Services located on the 1st floor in the D-Wing and online via the NJ Risk Management website: www.state.nj.us/treasury/riskmgt/forms.shtml. All correspondence is to be addressed as follows:

Department of Treasury
Division of Risk Management
P.O. Box 620
Trenton, NJ 08625-0620
ATTENTION : TORT CLAIMS UNIT

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Health Services & Immunization Requirements

In order to live on campus, all residents who are under the age of 31 at the time of enrollment must submit proof of their immunization requirements to Health Services.  Particular attention should be paid to the meningitis requirements for all residential students. Residents who do not provide this information will not be able to move-in to campus housing until this is received. Residents who have not submitted this information are encouraged to contact Health Services immediately.

• Phone: (201) 684-7536
• Email: immunize@ramapo.edu
• Website:  Immunization Requirements

 

Connecting with Your Roommate: How to Find Their Email Address

The Office of Residence Life is unable to share the telephone numbers of campus residents. However, residents can easily connect with their roommates by using their Ramapo email account. Each Ramapo email account includes a built-in directory, allowing residents to search for and email other members of the college community, including their roommates.

Connecting with your roommate ahead of time can help you coordinate who will bring shared items and start building your relationship before move-in day.

Please follow the steps below to find and contact your roommate:

1. Go to https://g.ramapo.edu
2. Log in
3. Click compose
4. In the “To” field type roommate’s name
5. Email address should pop-up

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Room Change Request Process

Once housing assignments have been made, the Office of Residence Life is unable to accommodate room change requests prior to the start of the semester.

Residents interested in requesting a room change must submit a Room Change Request Form during the open room change period. More information about the room change process, including important dates and instructions, is available here.

Please note that housing costs vary across campus depending on the building, area, and type of housing unit. If a room change is approved, prorated housing charges — and any applicable changes to the resident’s meal plan — will be assessed and adjusted accordingly on the student account. Residents are encouraged to review housing and meal plan costs through the Office of Student Accounts website.

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Housing Withdrawals

Once a resident withdraws from housing, they must reapply if they wish to request housing in the future. Please note that housing deposits are non-refundable and will be forfeited upon withdrawal.

Residents who would like to withdraw from housing prior to the start of the semester must email admissions@ramapo.edu.

Housing withdrawal requests must be sent from the resident’s Ramapo email account and must include the following information:

• Complete First and Last Name
• R-Number
• A clear statement requesting withdrawal from housing
• Reason for housing withdrawal