Satisfactory Academic Progress Policy
Satisfactory Academic Progress (SAP) for continued financial aid eligibility is reviewed every year after the conclusion of the spring semester. Students not making financial aid SAP are no longer eligible for financial aid (this includes federal and state grants and scholarships, federal work-study and federal student loans) but, may request and receive certain alternative loans to attend Ramapo College. Students not making SAP may discuss alternative loan options that are available with their Loan Counselor in the Financial Aid Office. Students not meeting any of the standards outlined below will receive a letter and/or email to their Ramapo College email address advising them of their status and the appeals process in late May/early June.
Maximum Time Frame for Completion
The maximum time frame during which you can continue financial aid eligibility cannot exceed 150% of the published length of your academic program,
For example, the number of credits required for Bachelor’s Degree programs at Ramapo College is 128. Therefore, when an undergraduate student has attempted greater than 192 credits (128 x 1.5) any additional credits they attempt would exceed the 150% maximum.
The number of credits that define the maximum time frame for graduate students will vary based on the number of credits required by the program, but will always be defined as 150% of the published length of the program.
When a students’ enrollment exceeds the 150% point, they are no longer eligible for federal and state financial aid. Students may still have the option of applying for alternative/private loans.
Credits transferred to Ramapo College affect the quantitative measure and the maximum time frame for completion. For example, credits completed at another institution that are being counted towards a students’ degree/program will be used to determine academic progress. This includes credits from other colleges as well as other college credit programs such as AP and CLEP. All attempted credits count toward the 150% time‐frame requirement, even if a student changes major.
At the time of the annual SAP review, undergraduate students are expected to have a cumulative grade point average (GPA) at Ramapo College of at least 2.0 in order to continue to be eligible for Financial Aid. Graduate students are expected to have a cumulative grade point average (GPA) of 3.0.
Please note, these Satisfactory Academic Progress requirements are independent of the GPA requirements established by the Office of Academic Affairs. For details on the College’s policies regarding academic standing view the online college catalog here.
At the time of the SAP review, students’ academic records must show they are completing a minimum of 67% of credits attempted toward graduation requirements. This standard is the same for both graduate and undergraduate students.
Procedures for Appealing
Students not meeting the minimum SAP standards are ineligible for Federal, State, and institutional financial aid and will receive notice from the Financial Aid Office via email and/or letter. Students may request reinstatement of their financial aid eligibility for the following semester by submitting an appeal to the Committee on Academic Progress in the Financial Aid Office prior to the deadline communicated in the students’ notification of ineligibility.
Appeal requests must be submitted in writing and must include:
- A Completed SAP APPEAL FOR REINSTATEMENT OF FINANCIAL AID ELIGIBILITY Form along with a detailed explanation of the mitigating circumstances that caused you to fail to make satisfactory academic progress. Please provide any applicable documentation to support the reason for your failure to make satisfactory academic progress (ie: proof of hospitalization, doctor’s note, etc).
- The students’ realistic academic plan for improvement. Students should meet with an academic advisor to develop an academic plan of action and review their academic history prior to submitting an appeal. The academic plan should at least be to earn all attempted credits registered for at the end of the following semesters add/drop period with at least a 2.0 GPA for undergraduate students (3.0 for graduate students).
- Students seeking an additional degree or certificate as well as those taking summer classes should state that information in their appeal for special consideration.
If approved, a student may be permitted to receive financial aid on probation for ONE semester. After that semester, the student will be expected to meet the SAP standards detailed above OR at least be following their academic plan as outlined in their appeal in order to receive aid on continued probation for the following term. After 2 semesters on probation students must be meeting the SAP standards listed above.
If, after being on probation, a student is still not making SAP AND IS NOT meeting their academic plan, they may submit a subsequent appeal. However, additional appeals cannot be granted based on the same circumstances outlined in the original appeal.