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Office of Financial Aid Leave of Absence Policy

A leave of absence (LOA) is a temporary interruption in a student’s program of study. A leave of absence (LOA) cannot exceed two or more consecutive fall and spring semesters or cohort terms, as this may have a serious impact on the student’s financial aid. Any student considering requesting a LOA that has received financial aid must consult with the Office of Financial Aid to determine how their financial aid may be affected.

According to federal regulations, 34 CFR 668.2(d), the following criteria outlines the requirements to process and an approved LOA:

  • The student must request the leave of absence in writing to the Office of Student success for approval. The letter should state the reason or reasons for the request. The student needs to meet with their Academic Advisor to discuss the leave of absence in person. Additional information is provided on the College website at https://www.ramapo.edu/registrar/withdrawing-leave-of-absence/
  • After meeting with the Center of Student Success the student must meet with an Office of Financial aid representative to discuss financial aid status (grace period, repayment, etc) prior to granting the LOA. The information that will be provided will include the financial consequences if the student fails to return from LOA.
  • Student on Financial Aid must complete the Office of Financial Aid LOA & Withdrawal checklist form
  • Student’s requesting a medical leave of absence due to medical reasons must make arrangements with the Center for Health and Counseling Services. Additional information is provided at https://www.ramapo.edu/chcs/mloa/
  • An LOA cannot be granted for academic reasons (i.e.to keep a student from failing).
  • There must be a reasonable expectation that the student will return from LOA.
  • A student returning from an LOA must resume classes at the same point in the academic program that he or she began the LOA. (i.e. if student is a sophomore when the student takes an LOA, the student will be a sophomore when the student returns from LOA)
  • Upon return from LOA, the institution may not assess the student any additional institutional charges related to returning from an LOA or withdrawal. Therefore, the student is not eligible for any additional federal student aid (Title IV funds).

A student granted an LOA is not to be considered withdrawn and no return of Title IV calculation is required. If a student does not meet the LOA criteria, the student is considered to have ceased attendance from the institution and a Title IV return of funds calculation is required if the student received federal aid.