People Operations and Employee Resources Department (POERD) Data Request Form

Requestor Information

First Name *

Last Name *

Phone Number *

Email Address *

Department/Unit

Supervisor

Supervisor's Email:

Report Layout and Description

If possible please provide a printed copy of the layout of requested report.
You may provide:

A copy of a legacy report with annotations to show changes
An Excel spreadsheet made to look like the requested report
A hand-drawn report

List Population Needed: i.e. Hourly, CWA, Managers

List Data elements required: i.e. Date of Hire, Department, Title

List if Sort order is required: i.e. sort by Employee Class

List Calculations requested: i.e. Average years of service

List Requested subtotals and/or totals: i.e. subtotal by Employee Class and grand totals

Additional Comments/Specifications:

Data Security Agreement

People Operations and Employee Resources Department (POERD) after review and approval of the stated purpose of the data request will only provide data to currently employed Ramapo College faculty, staff and the Officers of the Ramapo College Retiree Association.

Requesters must agree to the following, before the data request is granted:

I understand that this data is confidential and may not be shared or used in any manner other than the purpose described in this data request. I agree not to share any data information with any other parties, internal or external.
I will share any updated information with People Operations and Employee Resources Department (POERD) (i.e. returned mailings with updated addresses etc.)
All data provided is for the stated purpose of this specific request and will not be used at a later date; a new request will be submitted. Following transmittal, I and/or the faculty/staff member (s) will delete the data from all devices (computers, flash drives etc.) on which it resides and will not store it on any device. I and/or the faculty/staff member(s) will also shred paper copies of the data immediately.
I will ensure that the data is transmitted in a secure manner
Secure manner includes:
- When sending out an email blast, make sure that all addresses are listed in the BCC line
- Files should be uploaded to a secure ftp, server or drop box
- Data shall be transmitted externally only to entities which have been pre-approved by the College
If I have any questions regarding appropriate use, sharing and protection of data, I will contact the People Operations and Employee Resources Department (POERD) at 201-684-7230.

I agree to Data Security Agreement and Terms

Requesters Name *

Date *

Title *

Department *

Supervisor’s Name *

Security Check

People Operations and Employee Resources Department (POERD) Data Request Form

Hours:

Requestor Information

Data Report General Information

Report Layout and Description

Data Security Agreement

I agree to Data Security Agreement and Terms

People Operations and Employee Resources Department (POERD) Data Request Form

Hours:

Follow Ramapo

Requestor Information

Data Report General Information

Report Layout and Description

Data Security Agreement

I agree to Data Security Agreement and Terms