Temporary positions are non-permanent positions that supplement regular, ongoing positions. All individuals hired in temporary positions must follow a formal procedure for hire and continued employment. Employees in temporary positions are at-will employees who can be terminated by the College at any time without notice or severance pay. Contract procedures must be followed in the case of Adjuncts.

Adjuncts

Adjuncts are those teaching faculty, or “academic specialists”, who teach on a course by course basis. They are paid per credit to provide instruction for a specific time period. The hiring process would be an exception to institutional search procedures (Board Policy #215) and is the responsibility of the academic units. Entitlements are in accordance with the AFT union contract. Pension enrollment is required at the start of third consecutive semester if earnings exceed $7,500 annually.

Coaches

Coaches are “seasonal specialists” who are hired in support of our Athletics programs. The hiring process may be an exception to institutional search procedures (Board Policy #215) and if no formal search procedures are required, the hiring process is the responsibility of the Department of Athletics. Entitlements are limited to a set payment per coaching assignment in accordance with a payment schedule approved by the VP of Administration & Finance annually. Pension enrollment is required at start of third consecutive semester if earnings exceed $7,500 annually.

Project Specialist

This category of employment can be classified or unclassified and allows for hiring for temporary projects which can continue beyond one year, but which have a fixed duration. The individual is assigned to a temporary College line, and is provided with applicable benefits and entitlements. The hiring process may be an exception to institutional search procedures (Board Policy #215).

Student Assistants

These are students hired through the Federal Work-Study (FWS), Student Aide, and other on-campus employment opportunities administered by the Cahill Center for Experiential Learning and Career Services. There is no entitlement to benefits except for workers compensation and social security.

Visiting Scholar/Exchange Scholar

A visiting scholar such as artist, poet, composer. scholar or executive in residence, shall be one who has achieved distinction in a field such as the arts, the humanities, the sciences, or public life. While the attainment of academic excellence in a given field is desirable, such appointment shall be made principally on the basis of the distinction the person has achieved in his or her chosen field. A visiting scholar/exchange scholar may serve for a period not exceeding three years of consecutive, full-time service. Visiting scholars/exchange scholars include Visiting Schomburg Scholars, Laureate, minority scholars who are hired for a specific time period or specific project. The hiring process would be an exception to institutional search procedures (Board Policy #215) and the responsibility of Academic Affairs. Entitlements are variable.

Hourly Temporary

Hourly, temporary positions may be full or part-time, have a fixed term of employment, are paid an hourly wage or stipend and are funded for a specific project or purpose. Funding sources vary and may include grants.

Procedures regarding the employment of hourly temporary employees follow:

• All Hourly Temporary hire requests must be submitted through a Staffing Requisition Form (please contact Roger Jans X7231 regarding the staffing requisition form)
• Hourly, temporary employees hired for specific projects are permitted for a limited period of time, not to exceed six months on a full-time basis, or twelve months on a half-time basis.
• Authorization for all such hourly hires must be given by the division head and the Office of Budget and Fiscal Planning, or the Grant Comptroller for grant-funded hires (Through the Staffing Requisition Form).
• College policies and procedures must be followed regardless of funding source, even in the case of grant-funded positions, regarding searches, and classification and compensation matters.
• Hourly, temporary employees must be placed in the appropriate pension system at the start of the second year of employment if earnings exceed $7,500 annually.
• The maximum number of hours permitted to be worked for hourly, “temporary” salary blanket employees for the year is 944.
• Letters of “appointment” must be prepared by People Operations and Employee Resources Department (POERD) on an annual basis for ongoing, temporary, hourly employees who work less than full-time for six months or half-time for twelve months as defined above. Letters should specify the temporary nature of the assignment with continued employment subject to the availability of funds and programmatic needs of the College, among other considerations.
• Dual assignments must be monitored carefully to avoid the situation where multiple part-time assignments compute to full-time work (i.e. temporary, hourly assignment plus adjunct work, professional tutor work, etc.).
• In accordance with New Jersey Department of Personnel regulations, “intermittent” titles, need to be established for ongoing “classified” functions with anticipated turnover of staff within the function and unpredictable work schedules (such as drivers).

10/31/10

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