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Winter 2022 Final Grades

TO: All Students

FROM: Fernanda Papalia, Registrar

Dear Students,

Final grades for the Winter 2022 semester have been processed and are available to view via Web Self Service. If you have been assigned a “T” grade, a grade was not submitted for you. Please contact your faculty member and ask that your final grade be submitted.

If you think you were assigned a grade in error, please contact your faculty member immediately. Please review the Student Appeals of an Academic Nature policy in the College Catalog for information on how to submit a grade appeal by the established deadline.

If this was your final semester, congratulations! Final degree certification will occur on January 30th. You may contact the Graduation Office (grad@ramapo.edu) with any questions about your degree.

For everyone else, welcome back to the Spring semester.

Categories: Uncategorized


Viewing Winter 2022 Final Grades

TO: Faculty teaching in Winter 2022

FROM: Fernanda Papalia, Registrar

Dear Faculty,

You may now view the final grades you submitted for Winter 2022 on Web Self Service. Information on how to view the final grades is below. Please note that this will not reflect any grade changes that you submitted. If an incorrect grade was entered, a Grade Adjustment Form must be submitted to the Registrar’s Office and signed by your dean. Your unit secretary will have this form available.

Go to: https://web.ramapo.edu/

  • Click on Web Self-Service / Web Registration
  • Click “Enter Secured Area” and Log in
  • Click on the Faculty Services tab
  • Click SUMMARY CLASS LIST
  • Select Term and Submit
  • Select Course and Submit
  • You will see the list of students and the final grades that you submitted.

If you have any questions or concerns, please contact the Office of the Registrar at 201-684-7695 or reg@ramapo.edu.

Categories: Uncategorized


Important Spring 2022 Registration Deadlines and Policies

TO: All Students and Faculty

FROM: Fernanda Papalia, Registrar

Welcome to the Spring 2022 Semester! Please refer to Ramapo College’s Spring 2022 Operations for important semester information. In order to navigate your schedule and understand how your courses will be delivered this semester, refer to the Instructions to Determine Class Delivery Mode.

Please take a moment and review the following important deadlines that may impact your current or future course schedule. Click here to access the Independent Study and Audit Grade Request forms.

Tuesday, January 25, 2022
– Last Day to Add Courses or make schedule adjustments (drop/add) *
– Last Day to Drop Courses with 100% refund, if applicable, through Web Self Service **
– Last Day to Request Independent Study †
– Last Day to Request Audit Grade Option ‡

Tuesday, February 1, 2022
– Last Day to Drop courses with 50% tuition refund, if applicable

Wednesday, February 2, 2022         
– Last Day to Request Pass/Fail Grade Option ‡ (contact the Center for Student Success at success@ramapo.edu for approval)

Friday, February 25, 2022 
– Last Day to submit work to instructor for Incomplete grades assigned in Fall 2021 and Winter 2022 ‡

Wednesday, April 13, 2022 
– Last Day to Withdraw from a course ***

Tuesday, May 10, 2022  
– Last Day to request Incomplete grade for Spring 2022 course ‡

 

Receiving an override/permit does not automatically register you in a course – you must officially register by using the Add/Drop Classes tab and entering the CRN of the section you have been given permission to enroll in. You should log into Web Self-Service and check your course schedule carefully – changes cannot be made after the deadlines specified above. All students should log into Web Self-Service and check the courses they are taking this spring in the Class Schedule to note any changes in information, building and room location, delivery mode, dates of on-campus class meetings, and more. 

* Students may request approval for a Late Add by emailing the Office of the Registrar at reg@ramapo.edu or obtaining the blue late registration form here. The email must be accompanied with faculty approval and will be accepted until 4:00pm on Friday, January 28th. The Office of the Registrar will not request faculty approval on your behalf. There will be no exceptions to this deadline. You will not receive credit or a grade for a course that you are not officially registered for.

** Drops processed through February 1, 2022 may be done online or by emailing the Office of the Registrar at reg@ramapo.edu.

*** Course withdrawals may be processed between February 2, 2022 and April 13, 2022 either online or by emailing the Office of the Registrar at reg@ramapo.edu. You will receive a grade of a “W” in the course, which does not impact your grade point average (GPA), and there will be no refunds.

† See Policy/Procedure 300-GG Independent Study for more details.

‡ See Policy/Procedure 300-OO Grading System for more details.

Additional important dates and details are available on the Academic Calendar webpage (www.ramapo.edu/academic-calendars/) and on the Office of the Registrar homepage (www.ramapo.edu/registrar/). Students enrolled in programs with different calendars should be guided by specific information from these programs.

Categories: Uncategorized


"No Show" Process for Spring 2022

TO: All Faculty teaching in Spring 2022

FROM: Fernanda Papalia, Registrar

Dear Faculty,

As you are aware, financial aid that is awarded to students who enroll in but do not attend classes must be returned to the government. In order to ensure this occurs, which will safeguard Ramapo’s eligibility to participate in Title IV funding, faculty should report “No Show” students to the Office of the Registrar. Note that any student listed on your class roster who does not “attend any classes” (i.e., does not show up for in-person class meetings, does not join WebEx class sessions, does not respond to any emails, and/or does not log in to your course in Canvas) by the official 10th day of classes, which is February 1st, is to be considered a No Show. If a student shows up to only one class, logs into your Canvas course one time, etc., they are not to be reported as a No Show. In order to accurately report No Show students in the courses you are teaching, you are being asked to take attendance during the first ten days of the semester (i.e., from January 19 through February 1).

On Wednesday, February 2nd, you will receive one email communication from Connect that is sent to your Ramapo email address with instructions on how to access the “No Show Report” through the Outstanding Reports link. You will have to review and submit one report for each course section (CRN) you are teaching. This means that if you are teaching four courses (responsible for four CRNs), you will have four reports to complete. Please be sure to submit all of your No Show reports by no later than 5:00 pm on Monday, February 7th.

Should you have any questions, please contact me at fpapalia@ramapo.edu or 201-684-7695. Thank you in advance for your cooperation.

###

Dear Faculty,

As a follow-up to today’s No Show communication, another option of reporting your no-show students will be to email me directly at fpapalia@ramapo.edu with the subject line “No Shows.” You must supply the student’s name, R number, course information (including CRN#) (Ex: ACCT221-01-20000).  

Of course, using Connect may be much easier since your course rosters are automatically brought in from Banner and all you have to do is identify which students from the roster are No Shows.

Thank you again for your cooperation.

Categories: Uncategorized


Fall 2021 Final Grades

TO: All Students

FROM: Fernanda Papalia, Registrar

Final grades for the fall semester have been processed and are available to view via Web Self Service. If you have been assigned a “T” grade, a grade was not submitted for you. Please contact your faculty member and ask that your final grade is submitted.

If you think you were assigned a grade in error, please contact your faculty member immediately. Please review Student Appeals of an Academic Nature in the College Catalog for information on how to submit a grade appeal.

If this was your final semester, congratulations! Final degree certification will occur on January 30th. You may contact the Graduation Office (grad@ramapo.edu) with any questions about your degree.

For everyone else – see you in January!

Categories: Uncategorized


Viewing Fall 2021 Final Grades

TO: Fall 2021 Faculty

FROM: Fernanda Papalia, Registrar

Dear Faculty,

You may now view the final grades you submitted for Fall 2021 on Web Self Service. Information on how to view the final grades is below. If an incorrect grade was entered, a Grade Adjustment Form must be submitted to the Registrar’s Office and signed by your dean. Your unit secretary will have this form available.

Go to: https://web.ramapo.edu/

  • Click on Web Self-Service / Web Registration
  • Click “Enter Secured Area” and Log in
  • Click on the Faculty Services tab
  • Click SUMMARY CLASS LIST
  • Select Term and Submit
  • Select Course and Submit
  • You will see the list of students and the final grades that you submitted.

If you have any questions or concerns, please contact the Office of the Registrar at 201-684-7695 or reg@ramapo.edu.

Categories: Uncategorized


Exam Proctoring Services for Spring 2022

TO: All Faculty

FROM: David Nast, Director of the Office of Specialized Services

Dear Faculty,

The Office of Specialized Services (OSS) thanks you for your continued support of Ramapo students with disability-related accommodations. In preparation for the SPRING 2022 semester, please keep in mind the scheduling of any exams that require proctoring services through OSS and the Laurel Testing Center during holidays when the College’s offices are closed. Proctoring services will not be available during the following dates: Monday, February 21 – Presidents’ Day and Friday, April 15 – Good Friday.

If you and/or your department are unable to provide the approved testing accommodation for a student affiliated with OSS during one of the previously listed dates, please know that an alternative testing date can be coordinated with OSS with advanced notice.

Thank you again for your continued support and for your consideration in the above. If you have any questions or concerns, please feel free to reach out to me at dnast@ramapo.edu or x7513.

Categories: Uncategorized


Information regarding new online Graduation Application

For Students

TO: All Students

FROM: Fernanda Papalia, Registrar

Dear Students,

The Office of the Registrar has some exciting news! Students are now able to apply for graduation using the online Graduation Application available through Web Self Service. This streamlined process is available effective immediately for all students applying for January 2022 and June 2022 graduation and thereafter. Please be aware that the overall application process has not changed: you still need to meet with your academic advisor and be approved to apply; however, being approved by your advisor to apply for graduation DOES NOT guarantee graduation.

All matriculated students have a “Graduation Application” hold on their record. This hold does NOT prevent a student from registering, adding/dropping or withdrawing from courses, etc. It only prevents access to the Graduation Application. Once you have registered for your remaining courses and your degree audit reflects all requirements are either in progress or completed, you must meet with your academic advisor who will review your audit and then remove the Graduation Application hold. Removal of the hold will enable the online application to appear in Web Self Service. Your advisor will not clear your Graduation Application hold if your degree audit does not indicate all requirements of your program(s) are completely satisfied.

NOTE: Students with double majors cannot apply using Web Self Service but must apply using the Application For Graduation form available on the Registrar’s website here. All others must apply online though Web Self Service.

INSTRUCTIONS ON HOW TO ACCESS AND COMPLETE THE ONLINE GRADUATION APPLICATION:

  • Log into Web Self Service using your User Name and Password
  • Select Student Services & Financial Aid
  • Select Student Records
  • Select Apply to Graduate
  • Curriculum Term Selection: Click Submit
  • Curriculum Selection: Only make the selection if your major is correct (as shown on this page). If your major is incorrect, you must submit the Major/Minor Declaration Form to officially change your major.
  • Graduation Date Selection: Select the graduation term when you plan to graduate (i.e., by when you will have completed all of your program(s) requirements), then click Submit.
  • Diploma Name Selection: Make a name selection from the drop-down list.
    • If only a middle initial is currently provided and you wish to include your full middle name, choose “new.”
    • If you do not have a middle initial on your academic record and would like your middle initial or name to appear on your diploma, submit the Change of Name Form to the Office of the Registrar
    • If applicable, please enter your approved Used Name.
  • Diploma Mailing Address Selection: To ensure you receive your diploma, this address must be valid for 2 to 3 months after your graduation date.
  • Graduation Application Payment: Choose Graduation Processing Fee Web $100 Bill Student Account
  • Graduation Application Summary: Please review all information for accuracy.
  • YOU MUST SUBMIT REQUEST for your Graduation Application to be officially submitted.
  • Graduation Application Confirmation: Please print this page for your records.

 

If you have additional questions, please contact the Graduation Office at grad@ramapo.edu.

###

For Faculty

TO: All Faculty

FROM: Fernanda Papalia, Registrar

To All Faculty:

The Office of the Registrar has some exciting news! Students are now able to apply for graduation using the online Graduation Application available through Web Self Service. This streamlined process is effective immediately for all students applying for January 2022 graduation and thereafter. Please be aware that the overall application process has not changed in that students still need to meet with their academic advisor and be cleared to apply for graduation. As you know, a student being cleared to apply DOES NOT guarantee the student will graduate.

We have placed a “Graduation Application” hold on all matriculated students. This hold does NOT prevent registration or other college functions. It only prevents access to the graduation application. Once the student has registered for their remaining courses and their degree audit indicates all requirements are either in progress or completed, you can then remove their Graduation Application hold. Removal of the hold is equivalent to signing their graduation application, which will enable the online application to appear in Web Self Service on a student-by-student basis. Students who have been approved for course substitutions or other unique circumstances that are not updated on their degree audits should be directed to the Dean’s Office, where adjustments can be made if warranted.  Once the audit is shows all degree requirements are in progress or have been met the Graduation Application hold can be removed by the Dean.

NOTE: Students with double majors cannot apply using Web Self Service but must apply using the Application For Graduation form available on the Registrar’s website here. All others must apply online though Web Self Service.

We recommend you use Web Self Service to remove holds, as the changes are reflected immediately. While you may use Connect to remove holds, there will be a delay in the actual removal of the hold. Below are instructions on how to remove a hold in Web Self Service:

  • Log into Web Self Service
  • Click on Enter Secure Area
  • Log in
  • Select Faculty Services
  • Select Surveys, Waivers, Ballots and Such
  • Select Remove Selected Student Holds
  • Enter the student’s R# and click Complete

If you have additional questions or need assistance, please contact the Graduation Office at grad@ramapo.edu. Thank you for your cooperation and implementation of this new, more efficient online graduation application process.

###

For Staff and Administration

TO: Administrative Offices

FROM: Fernanda Papalia, Registrar

To Administrative Offices:

The Office of the Registrar has some exciting news! Students will now be able to apply for graduation using the online Graduation Application available through Web Self Service. This streamlined process is effective immediately for all students applying for January 2022 and thereafter.

Graduation Application holds were placed on all matriculated undergraduate and graduate students. This hold ONLY prevents students from accessing the online graduation application prematurely and does NOT prevent or affect registration in any way. The hold is removed once a student meets with their advisor prior to applying for graduation and the advisor certifies the student has satisfied all degree requirements. Once the Graduation Application hold is removed, the student can access the new online graduation application.

PLEASE NOTE: Any undergraduate student with two majors will need to apply using the Application For Graduation form available on the Registrar’s website here. All others must apply online.

If you have any questions or if you receive student questions, please email grad@ramapo.edu, and we will be happy to assist.

 

Categories: Uncategorized


"No Show" process for Fall 2021

TO: Faculty teaching during Fall 2021

FROM: Fernanda Papalia, Registrar

Dear Faculty,

As you are aware, financial aid that is awarded to students who enroll in but do not attend classes must be returned to the government. In order to ensure this occurs, which will safeguard Ramapo’s eligibility to participate in Title IV funding, faculty should report “No Show” students to the Office of the Registrar. Note that any student listed on your class roster who does not “attend any classes” (i.e., does not show up for in-person class meetings, does not join WebEx class sessions, does not respond to any emails, and does not log in to your course in Canvas) by the official 10th day of classes, which is Tuesday, September 14th, is to be considered a No Show. In order to accurately report these students, you are being asked to take attendance during the first ten days of the semester from September 1 through September 14.

On Wednesday, September 15th, you will receive on email communication through your Ramapo email account from Connect with instructions on how to access the “No Show Report” through Outstanding Reports link. You will have one report for each of your CRN/course section(s) you are teaching. You will have until Monday, September 20th to respond. This means that if you are responsible for four CRN’s, you will have four reports to complete.

Should you have any questions, please contact me at fpapalia@ramapo.edu or 201-684-7695. Thank you in advance for your cooperation.

Categories: Uncategorized


Important Fall 2021 Registration Deadlines and Policies

TO: All Students and Faculty

FROM: Fernanda Papalia, Registrar

Welcome to the Fall 2021 Semester! Please refer to Ramapo College’s Fall 2021 Operations for important semester information. In order to navigate your schedule, refer to the Instructions to Determine Class Delivery Mode.

Please take a moment and review the following important deadlines that may impact your current or future course schedule. Click here to access the Independent Study and Audit Grade Request forms.

September 7, 2021
– Last Day to Add or make schedule adjustments on the web (drop/add) *
– Last Day to Drop Courses with 100% refund, if applicable (on the web) **
– Last Day to Request Independent Study †
– Last Day to Request Audit Grade Option ‡

September 14, 2021
– Last Day to Add a Monday only class using the late registration form
– Last Day to Drop classes with 50% tuition refund, if applicable

September 15, 2021
– Last Day to Drop a Monday only class at 100% refund, if applicable, by emailing reg@ramapo.edu
– Last Day to Request Pass/Fail Grade Option ‡ (Contact Center for Student Success at success@ramapo.edu for approval).

October 15, 2021
– Last Day to resolve Incomplete grades from Spring and Summer 2021 ‡

November 15, 2021
– Last Day to Withdraw from a course ***

December 21, 2021
– Last Day to request Incomplete grades for Fall 2021 ‡

Receiving an override or permit does not automatically register you in a class – you must register using the Add/Drop Classes tab and enter the CRN for the section that you have been given permission to enroll in. You should log into Web Self-Service and check your schedule carefully – changes cannot be made after the deadline. All students should log into Web Self-Service and check the courses they are taking this fall in the Class Schedule to note any changes in information, building and room location, dates of on-campus class meetings, and more. 

* Students may request approval for a Late Add by emailing the Office of the Registrar at reg@ramapo.edu or obtaining the blue late registration form here. The email must be accompanied with faculty approval and will be accepted until 4:00 pm on Friday, September 10th. The Office of the Registrar will not request faculty approval on your behalf. There will be no exceptions to this deadline. You will not receive credit or a grade for a course that you are not officially registered for.

** Drops processed through September 14th may be done online or by emailing the Office of the Registrar at reg@ramapo.edu.

*** Course withdrawals may be processed between September 15thand November 15th either online or by emailing the Office of the Registrar at reg@ramapo.edu. You will receive a grade of a “W” in the course and there will be no refunds.

† See Policy/Procedure 300-GG Independent Study for more details.

‡ See Policy/Procedure 300-OO Grading System for more details.

Additional important dates and details are available on the Academic Calendar webpage and on the Office of the Registrar homepageStudents enrolled in programs with different calendars should be guided by specific information from these programs.

 

Please feel free to contact us with any questions (reg@ramapo.edu or 201-684-7695). We wish you a successful semester!

Categories: Uncategorized