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"No Show" process for Fall 2021

TO: Faculty teaching during Fall 2021

FROM: Fernanda Papalia, Registrar

Dear Faculty,

As you are aware, financial aid that is awarded to students who enroll in but do not attend classes must be returned to the government. In order to ensure this occurs, which will safeguard Ramapo’s eligibility to participate in Title IV funding, faculty should report “No Show” students to the Office of the Registrar. Note that any student listed on your class roster who does not “attend any classes” (i.e., does not show up for in-person class meetings, does not join WebEx class sessions, does not respond to any emails, and does not log in to your course in Canvas) by the official 10th day of classes, which is Tuesday, September 14th, is to be considered a No Show. In order to accurately report these students, you are being asked to take attendance during the first ten days of the semester from September 1 through September 14.

On Wednesday, September 15th, you will receive on email communication through your Ramapo email account from Connect with instructions on how to access the “No Show Report” through Outstanding Reports link. You will have one report for each of your CRN/course section(s) you are teaching. You will have until Monday, September 20th to respond. This means that if you are responsible for four CRN’s, you will have four reports to complete.

Should you have any questions, please contact me at fpapalia@ramapo.edu or 201-684-7695. Thank you in advance for your cooperation.

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Important Fall 2021 Registration Deadlines and Policies

TO: All Students and Faculty

FROM: Fernanda Papalia, Registrar

Welcome to the Fall 2021 Semester! Please refer to Ramapo College’s Fall 2021 Operations for important semester information. In order to navigate your schedule, refer to the Instructions to Determine Class Delivery Mode.

Please take a moment and review the following important deadlines that may impact your current or future course schedule. Click here to access the Independent Study and Audit Grade Request forms.

September 7, 2021
– Last Day to Add or make schedule adjustments on the web (drop/add) *
– Last Day to Drop Courses with 100% refund, if applicable (on the web) **
– Last Day to Request Independent Study †
– Last Day to Request Audit Grade Option ‡

September 14, 2021
– Last Day to Add a Monday only class using the late registration form
– Last Day to Drop classes with 50% tuition refund, if applicable

September 15, 2021
– Last Day to Drop a Monday only class at 100% refund, if applicable, by emailing reg@ramapo.edu
– Last Day to Request Pass/Fail Grade Option ‡ (Contact Center for Student Success at success@ramapo.edu for approval).

October 15, 2021
– Last Day to resolve Incomplete grades from Spring and Summer 2021 ‡

November 15, 2021
– Last Day to Withdraw from a course ***

December 21, 2021
– Last Day to request Incomplete grades for Fall 2021 ‡

Receiving an override or permit does not automatically register you in a class – you must register using the Add/Drop Classes tab and enter the CRN for the section that you have been given permission to enroll in. You should log into Web Self-Service and check your schedule carefully – changes cannot be made after the deadline. All students should log into Web Self-Service and check the courses they are taking this fall in the Class Schedule to note any changes in information, building and room location, dates of on-campus class meetings, and more. 

* Students may request approval for a Late Add by emailing the Office of the Registrar at reg@ramapo.edu or obtaining the blue late registration form here. The email must be accompanied with faculty approval and will be accepted until 4:00 pm on Friday, September 10th. The Office of the Registrar will not request faculty approval on your behalf. There will be no exceptions to this deadline. You will not receive credit or a grade for a course that you are not officially registered for.

** Drops processed through September 14th may be done online or by emailing the Office of the Registrar at reg@ramapo.edu.

*** Course withdrawals may be processed between September 15thand November 15th either online or by emailing the Office of the Registrar at reg@ramapo.edu. You will receive a grade of a “W” in the course and there will be no refunds.

† See Policy/Procedure 300-GG Independent Study for more details.

‡ See Policy/Procedure 300-OO Grading System for more details.

Additional important dates and details are available on the Academic Calendar webpage and on the Office of the Registrar homepageStudents enrolled in programs with different calendars should be guided by specific information from these programs.

 

Please feel free to contact us with any questions (reg@ramapo.edu or 201-684-7695). We wish you a successful semester!

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Summer II Final Grades

TO: All Students

FROM: Fernanda Papalia, Registrar

Final grades for the Summer II semester have been processed and are available to view via Web Self Service. If you have been assigned a “T” grade, a grade was not submitted for you. Please contact your faculty member and ask that your final grade is submitted.

If you think you were assigned a grade in error, please contact your faculty member immediately. Please review Student Appeals of an Academic Nature in the College Catalog for information on how to submit a grade appeal.

If this was your final semester, congratulations!  Final degree certification will occur on August 30th. You may contact the Graduation Office (grad@ramapo.edu) with any questions about your degree.

For everyone else – see you in September!

Office of the Registrar
Ramapo College of New Jersey
reg@ramapo.edu
201.684.7695

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Viewing Summer II Final Grades

TO: Summer II Faculty

FROM: Fernanda Papalia, Registrar

Dear Faculty,

You may now view the final grades you submitted for Summer II 2021 on Web Self Service. Information on how to view the final grades is below. If an incorrect grade was entered, a Grade Adjustment Form must be submitted to the Registrar’s Office and signed by your dean. Your unit secretary will have this form available.
Go to:   https://web.ramapo.edu/

  • Click on Web Self-Service / Web Registration
  • Click “Enter Secured Area” and Log in
  • Click on the Faculty Services tab
  • Click SUMMARY CLASS LIST
  • Select Term and Submit
  • Select Course and Submit
  • You will see the list of students and the final grades that you submitted.

If you have any questions or concerns, please contact the Office of the Registrar at 201-684-7695 or reg@ramapo.edu.

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New feature of OSSOnline

TO: Summer I and II Faculty

FROM: David Nast, Director of OSS

Dear Faculty,

OSS has exciting news regarding the next new feature of our OSSOnline system. Starting with Summer I Session, faculty members will have access to the Instructor Portal within the OSSOnline system. The Portal will allow you to easily view and manage accommodation requests for students with disabilities. By logging in, you will be able to:

– View a list of all students with requested accommodations in your courses

– Search and sort students by course

– View the Academic Accommodations Notice for students

– Complete and view the Faculty Alternative Testing Agreements for exams proctored at Laurel Testing Center and OSS

– View a list of exam requests made by your OSS students with the ability to upload the exam through a secure and encrypted platform

While we believe you will find the Instructor Portal very helpful, you do not have to use it. It is only an optional tool for faculty which should simplify the management of a variety of OSS related activities. Regardless of whether you choose to use it or not, you will still receive students’ Academic Accommodations Notice via email and the Notices will continue to contain a link for the corresponding Faculty Alternative Testing Agreement for you to complete.

We have instructional materials on the OSS home page to guide you through using the Portal. In addition, you will find a link to the login page for the Portal on the home page.

Take care.

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Spring 2021 Final Grades

TO: All Students

FROM: Fernanda Papalia, Registrar

Final grades for the spring semester have been processed and are available to view via Web Self Service. If you have been assigned a “T” grade, a grade was not submitted for you. Please contact your faculty member and ask that your final grade is submitted.

If you think you were assigned a grade in error, please contact your faculty member immediately. Please review Student Appeals of an Academic Nature in the College Catalog for information on how to submit a grade appeal and for the deadlines that must be adhered to in the grade appeal process.

If this was your final semester, congratulations! Final degree certification will occur on June 20th. You may contact the Graduation Office (grad@ramapo.edu) with any questions about your degree.

For everyone else – see you in September!

Office of the Registrar
Ramapo College of New Jersey
reg@ramapo.edu
201.684.7695

Categories: Uncategorized


Viewing Spring 2021 Final Grades

TO: Spring 2021 Faculty

FROM: Fernanda Papalia, Registrar

Dear Faculty,

You may now view the final grades you submitted for Spring 2021 on Web Self Service. Information on how to view the final grades is below. If an incorrect grade was entered, a Grade Adjustment Form must be submitted to the Registrar’s Office and signed by your dean. Your unit secretary will have this form available.

Go to: https://web.ramapo.edu/

  • Click on Web Self-Service / Web Registration
  • Click “Enter Secured Area” and Log in
  • Click on the Faculty Services tab
  • Click SUMMARY CLASS LIST
  • Select Term and Submit
  • Select Course and Submit
  • You will see the list of students and the final grades that you submitted.

If you have any questions or concerns, please contact the Office of the Registrar at 201-684-7695 or reg@ramapo.edu.

Categories: Uncategorized


Reminder about requesting Incomplete grades for Spring 2021

TO: All Students and Faculty

FROM: Fernanda Papalia, Registrar

Dear Students and Faculty,

As we are approaching the end of the Spring 2021 term, I wish to send a reminder of the College’s policy on Incomplete grades and Incomplete grade requests. Please carefully read the important information listed below.

  • The Incomplete grade is assigned in exceptional circumstances when approved by the instructor and when requested by a student, who has satisfactorily completed at least two-thirds of course requirements prior to the end of a term, for reasons of illness or other emergency.
  • The deadline to request an incomplete from instructors is Tuesday, May 11, 2021 at 4:00pm. The Request for Incomplete Grade form, which must be completely filled out including having the instructor’s signature, must be sent to reg@ramapo.edu by this deadline. There are no extensions to this deadline to request an Incomplete, and no forms that are submitted after the deadline will be accepted.
  • Students who are approved to receive an Incomplete grade will be assigned an “I” grade.
  • When the coursework is completed by the date indicated on the academic calendar or by the deadline assigned by the instructor (which may be earlier than the date indicated on the academic calendar), the final letter grade assigned replaces the I grade.
  • If work is not submitted or satisfactorily completed by the date indicated in the academic calendar, the I grade will automatically change to F, which will then be the final grade for the course.
  • A student may not graduate until all I grades are resolved. No additional work can be accepted or considered after the end of the semester without the Incomplete grade assigned through the process described above.
  • No refunds are given for courses in which Incomplete grades are assigned.

Students are encouraged to read the complete details on Incomplete grades on the Registrar’s website. If you have any questions about the policy, please contact the Registrar’s Office at reg@ramapo.edu.

Best wishes for a successful rest of the spring semester.

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2021 Honors Program Symposium

TO: All Faculty

FROM: Rebecca Root and Joost Monen, Co-Directors of the Honors Program

Dear colleagues,

We invite you to join us for the thirteenth annual Ramapo College Honors Symposium! Thirty two exceptional students are graduating from the Honors Program this year, from across all five schools. They have worked extremely hard on all of their senior projects under the guidance of their faculty sponsors and readers. Most of them are recording presentations of their projects, but a handful are presenting live next Wednesday, April 21st at 2pm. The following Honors students will be presenting their projects:

Parker Rogers (Psychology), Alcoholism, A Family Disease
Josemiguel Rodriguez (History)Dominican Transnationalism and American Prestige in the Cold War, 1945-65
Samuel Anklowitz (Information Technology Management)English and India: How an Unfortunate Colonial History Led to a Fortunate Economic Advantage
Aine Cullen (History)The Evolving Definition of Irish Womanhood and the Reproductive Rights of Irish Women
Prabal Chhatkuli (Computer Science), Analyzing Review Data

Please use this link to attend the event: https://ramapo.webex.com/ramapo/onstage/g.php?MTID=ed812d5b19fc89a82b228468602b31b17
The event password is “honors”

Access to the event program as well as all the pre-recorded presentations can be found on the Honors Program website within the coming days. You will also find the full program of senior projects. If you find a student’s research or creative work compelling, please leave them a question or comment on their presentation.

We look forward to seeing you at the Symposium next week!

Categories: Uncategorized


Clarifying information about the Fall 2021 course schedule

TO: All Undergraduate Students

FROM: Dr. Susan Gaulden, Interim Provost/Vice President for Academic Affairs

Dear Students,

It is likely that most of you have reviewed the Fall 2021 course schedule and consulted with your advisors to select your fall courses by now, since registration opens today. (Please see the Registration Schedule to determine your specific registration window.) I am writing to respond to some questions that were recently communicated to me by the SGA leadership.

Please keep in mind while reading the Q&A below that the College must continue to comply with the NJ Office of the Secretary of Higher Education (OSHE) Restart Standards, which require all NJ colleges and universities to provide various “instructional options, including remote instruction…(and) to accommodate faculty and students who are unable to participate in in-person instruction.” This directive is also present in Governor Murphy’s Executive Order 155. Therefore, while there will be a significant increase of on-campus academic presence in Fall 2021 compared to previous pandemic-impacted semesters, the College must continue to offer a range of course delivery modes to accommodate everyone who may not, for one reason or another, be able to participate in on-campus classes in the fall.

Question: How do I know the delivery mode of each course in the Fall 2021 course schedule?
Answer: Please consult the Instructions to Determine Course Delivery Modes posted on the Registrar’s website as you choose your sections. This updated resource provides you with definitions of the six Fall 2021 course delivery modes, as well as examples of how those modes appear in Web Self-Service. You can also review my last message from March 8, 2021 in which definitions and descriptions of the delivery modes were presented. If you still have questions after reviewing this documentation, please contact your advisor.

Question: Are all courses offered in all six delivery modes this fall?
Answer: Although many multi-section courses are offering a variety of delivery modes this fall, it is not always possible for courses with few sections to offer the complete range of modes. Additionally, not every course can be delivered in all six modes due to the course content and the kind of learning experience students should have to meet the intended learning outcomes. (Note: Delivery modes are determined by the faculty and monitored by Conveners and Deans. They are chosen to ensure that students are able to learn course content, as well as to address health considerations of course instructors, a stipulation required by state mandates and Executive Orders.)

Question: What should I do if one of the courses I want/need is not offered in the delivery mode I prefer?
Answer: If one of your courses is not offered in the delivery mode(s) you prefer or need, you have the following options:

  • If the course is not required for your academic program (i.e., if you chose this course as an elective), you may choose a different course that is offering a section delivered in the mode you prefer.
  • Upon consultation with your advisor, you may alter your four-year plan and delay taking the course until a future semester when it may be offered in the mode you prefer. Alternatively, your advisor may suggest another course, which could be substituted for a program requirement, as appropriate.

Question: What should I do if the course I want/need is offered in a delivery mode that includes on-campus attendance of class meetings, but I want to continue remote learning and remain off campus?
Answer: For students who wish to learn off-campus in the fall, if one or more of the courses you plan to take is only offered as In-PersonHybrid In-Person-Virtual-Synchronous, or Hybrid In-Person-Asynchronous mode, please contact the instructor with your request to participate remotely. If your request is approved, your instructor will provide you with details on how to engage remotely (e.g., join livestreamed classes, view recorded class meetings, complete readings, etc.).

Question: Is the Fall 2021 course schedule likely to change or is it final?
Answer: Please be aware that because there are a number of months between now and the start of Fall 2021 classes, it is likely that changes will be made to the course schedule. Therefore, you should monitor and check your schedule closer to the start of the semester, in case any adjustments must be made.

Question: If changes are made to the Fall 2021 course schedule and I would like to adjust the courses I chose during early registration, what should I do?
Answer: According to the Academic Year 2021-2022 calendar, students may add/drop Fall 2021 courses up until September 7, 2021. Students who have questions should contact their advisors or the Office of the Registrar.

Question: Why is Ramapo still planning to abide by the 6-foot social distancing rule this fall?
Answer: Social distancing guideline changes were announced in a CDC operational strategy update. I recommend reading the press release from March 19 for a summary of the updates, which indicates that the 3-foot social distancing is limited to all elementary schools, as well as middle and high schools only where local transmission rates are not high. Since institutions of higher education are not included in the updated 3-foot social distancing guidelines, we must continue to follow the 6-foot social distancing mandates prescribed by the CDC, State, and local health departments.

Question: Since social distancing rules require 6 feet of distance between individuals who do not live together, how does this affect the classroom setup?
Answer: The occupancy limits of Ramapo classrooms have been greatly reduced to comply with current social distancing guidelines. This means that instructors of course sections in which enrollments exceed classroom occupancy limits will have to establish a rotating in-person class meeting attendance schedule. (Note: Should social distancing guidelines change and affect our plans for Fall 2021, students will be informed via their Ramapo email in a timely manner.)

Question: Whom should I contact if I have any questions about a particular course listed in the Fall 2021 course schedule?
Answer: If you have any questions about a particular fall course, please email the instructor listed in the Fall 2021 course schedule for more information. If there is no instructor listed (i.e., if it indicates TBA in the instructor field), please email the Convener or the Dean of the School offering the course.

I hope this message helps to clarify information about the Fall 2021 schedule. All of us at the College look forward to a rich, engaging, and rigorous academic experience in the fall. In the meantime, best wishes for a successful remainder of the spring semester. Stay well.

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