May 26, 2021New feature of OSSOnline
TO: Summer I and II Faculty
FROM: David Nast, Director of OSS
OSS has exciting news regarding the next new feature of our OSSOnline system. Starting with Summer I Session, faculty members will have access to the Instructor Portal within the OSSOnline system. The Portal will allow you to easily view and manage accommodation requests for students with disabilities. By logging in, you will be able to:
– View a list of all students with requested accommodations in your courses
– Search and sort students by course
– View the Academic Accommodations Notice for students
– Complete and view the Faculty Alternative Testing Agreements for exams proctored at Laurel Testing Center and OSS
– View a list of exam requests made by your OSS students with the ability to upload the exam through a secure and encrypted platform
While we believe you will find the Instructor Portal very helpful, you do not have to use it. It is only an optional tool for faculty which should simplify the management of a variety of OSS related activities. Regardless of whether you choose to use it or not, you will still receive students’ Academic Accommodations Notice via email and the Notices will continue to contain a link for the corresponding Faculty Alternative Testing Agreement for you to complete.
We have instructional materials on the OSS home page to guide you through using the Portal. In addition, you will find a link to the login page for the Portal on the home page.
May 18, 2021Spring 2021 Final Grades
TO: All Students
FROM: Fernanda Papalia, Registrar
Final grades for the spring semester have been processed and are available to view via Web Self Service. If you have been assigned a “T” grade, a grade was not submitted for you. Please contact your faculty member and ask that your final grade is submitted.
If you think you were assigned a grade in error, please contact your faculty member immediately. Please review Student Appeals of an Academic Nature in the College Catalog for information on how to submit a grade appeal and for the deadlines that must be adhered to in the grade appeal process.
If this was your final semester, congratulations! Final degree certification will occur on June 20th. You may contact the Graduation Office (firstname.lastname@example.org) with any questions about your degree.
For everyone else – see you in September!
Office of the Registrar
Ramapo College of New Jersey
May 18, 2021Viewing Spring 2021 Final Grades
TO: Spring 2021 Faculty
FROM: Fernanda Papalia, Registrar
You may now view the final grades you submitted for Spring 2021 on Web Self Service. Information on how to view the final grades is below. If an incorrect grade was entered, a Grade Adjustment Form must be submitted to the Registrar’s Office and signed by your dean. Your unit secretary will have this form available.
Go to: https://web.ramapo.edu/
- Click on Web Self-Service / Web Registration
- Click “Enter Secured Area” and Log in
- Click on the Faculty Services tab
- Click SUMMARY CLASS LIST
- Select Term and Submit
- Select Course and Submit
- You will see the list of students and the final grades that you submitted.
If you have any questions or concerns, please contact the Office of the Registrar at 201-684-7695 or email@example.com.
April 23, 2021Reminder about requesting Incomplete grades for Spring 2021
TO: All Students and Faculty
FROM: Fernanda Papalia, Registrar
Dear Students and Faculty,
As we are approaching the end of the Spring 2021 term, I wish to send a reminder of the College’s policy on Incomplete grades and Incomplete grade requests. Please carefully read the important information listed below.
- The Incomplete grade is assigned in exceptional circumstances when approved by the instructor and when requested by a student, who has satisfactorily completed at least two-thirds of course requirements prior to the end of a term, for reasons of illness or other emergency.
- The deadline to request an incomplete from instructors is Tuesday, May 11, 2021 at 4:00pm. The Request for Incomplete Grade form, which must be completely filled out including having the instructor’s signature, must be sent to firstname.lastname@example.org by this deadline. There are no extensions to this deadline to request an Incomplete, and no forms that are submitted after the deadline will be accepted.
- Students who are approved to receive an Incomplete grade will be assigned an “I” grade.
- When the coursework is completed by the date indicated on the academic calendar or by the deadline assigned by the instructor (which may be earlier than the date indicated on the academic calendar), the final letter grade assigned replaces the I grade.
- If work is not submitted or satisfactorily completed by the date indicated in the academic calendar, the I grade will automatically change to F, which will then be the final grade for the course.
- A student may not graduate until all I grades are resolved. No additional work can be accepted or considered after the end of the semester without the Incomplete grade assigned through the process described above.
- No refunds are given for courses in which Incomplete grades are assigned.
Students are encouraged to read the complete details on Incomplete grades on the Registrar’s website. If you have any questions about the policy, please contact the Registrar’s Office at email@example.com.
Best wishes for a successful rest of the spring semester.
April 14, 20212021 Honors Program Symposium
TO: All Faculty
FROM: Rebecca Root and Joost Monen, Co-Directors of the Honors Program
We invite you to join us for the thirteenth annual Ramapo College Honors Symposium! Thirty two exceptional students are graduating from the Honors Program this year, from across all five schools. They have worked extremely hard on all of their senior projects under the guidance of their faculty sponsors and readers. Most of them are recording presentations of their projects, but a handful are presenting live next Wednesday, April 21st at 2pm. The following Honors students will be presenting their projects:
Parker Rogers (Psychology), Alcoholism, A Family Disease
Josemiguel Rodriguez (History), Dominican Transnationalism and American Prestige in the Cold War, 1945-65
Samuel Anklowitz (Information Technology Management), English and India: How an Unfortunate Colonial History Led to a Fortunate Economic Advantage
Aine Cullen (History), The Evolving Definition of Irish Womanhood and the Reproductive Rights of Irish Women
Prabal Chhatkuli (Computer Science), Analyzing Review Data
Please use this link to attend the event: https://ramapo.webex.com/ramapo/onstage/g.php?MTID=ed812d5b19fc89a82b228468602b31b17
The event password is “honors”
Access to the event program as well as all the pre-recorded presentations can be found on the Honors Program website within the coming days. You will also find the full program of senior projects. If you find a student’s research or creative work compelling, please leave them a question or comment on their presentation.
We look forward to seeing you at the Symposium next week!
April 12, 2021Clarifying information about the Fall 2021 course schedule
TO: All Undergraduate Students
FROM: Dr. Susan Gaulden, Interim Provost/Vice President for Academic Affairs
It is likely that most of you have reviewed the Fall 2021 course schedule and consulted with your advisors to select your fall courses by now, since registration opens today. (Please see the Registration Schedule to determine your specific registration window.) I am writing to respond to some questions that were recently communicated to me by the SGA leadership.
Please keep in mind while reading the Q&A below that the College must continue to comply with the NJ Office of the Secretary of Higher Education (OSHE) Restart Standards, which require all NJ colleges and universities to provide various “instructional options, including remote instruction…(and) to accommodate faculty and students who are unable to participate in in-person instruction.” This directive is also present in Governor Murphy’s Executive Order 155. Therefore, while there will be a significant increase of on-campus academic presence in Fall 2021 compared to previous pandemic-impacted semesters, the College must continue to offer a range of course delivery modes to accommodate everyone who may not, for one reason or another, be able to participate in on-campus classes in the fall.
Question: How do I know the delivery mode of each course in the Fall 2021 course schedule?
Answer: Please consult the Instructions to Determine Course Delivery Modes posted on the Registrar’s website as you choose your sections. This updated resource provides you with definitions of the six Fall 2021 course delivery modes, as well as examples of how those modes appear in Web Self-Service. You can also review my last message from March 8, 2021 in which definitions and descriptions of the delivery modes were presented. If you still have questions after reviewing this documentation, please contact your advisor.
Question: Are all courses offered in all six delivery modes this fall?
Answer: Although many multi-section courses are offering a variety of delivery modes this fall, it is not always possible for courses with few sections to offer the complete range of modes. Additionally, not every course can be delivered in all six modes due to the course content and the kind of learning experience students should have to meet the intended learning outcomes. (Note: Delivery modes are determined by the faculty and monitored by Conveners and Deans. They are chosen to ensure that students are able to learn course content, as well as to address health considerations of course instructors, a stipulation required by state mandates and Executive Orders.)
Question: What should I do if one of the courses I want/need is not offered in the delivery mode I prefer?
Answer: If one of your courses is not offered in the delivery mode(s) you prefer or need, you have the following options:
- If the course is not required for your academic program (i.e., if you chose this course as an elective), you may choose a different course that is offering a section delivered in the mode you prefer.
- Upon consultation with your advisor, you may alter your four-year plan and delay taking the course until a future semester when it may be offered in the mode you prefer. Alternatively, your advisor may suggest another course, which could be substituted for a program requirement, as appropriate.
Question: What should I do if the course I want/need is offered in a delivery mode that includes on-campus attendance of class meetings, but I want to continue remote learning and remain off campus?
Answer: For students who wish to learn off-campus in the fall, if one or more of the courses you plan to take is only offered as In-Person, Hybrid In-Person-Virtual-Synchronous, or Hybrid In-Person-Asynchronous mode, please contact the instructor with your request to participate remotely. If your request is approved, your instructor will provide you with details on how to engage remotely (e.g., join livestreamed classes, view recorded class meetings, complete readings, etc.).
Question: Is the Fall 2021 course schedule likely to change or is it final?
Answer: Please be aware that because there are a number of months between now and the start of Fall 2021 classes, it is likely that changes will be made to the course schedule. Therefore, you should monitor and check your schedule closer to the start of the semester, in case any adjustments must be made.
Question: If changes are made to the Fall 2021 course schedule and I would like to adjust the courses I chose during early registration, what should I do?
Answer: According to the Academic Year 2021-2022 calendar, students may add/drop Fall 2021 courses up until September 7, 2021. Students who have questions should contact their advisors or the Office of the Registrar.
Question: Why is Ramapo still planning to abide by the 6-foot social distancing rule this fall?
Answer: Social distancing guideline changes were announced in a CDC operational strategy update. I recommend reading the press release from March 19 for a summary of the updates, which indicates that the 3-foot social distancing is limited to all elementary schools, as well as middle and high schools only where local transmission rates are not high. Since institutions of higher education are not included in the updated 3-foot social distancing guidelines, we must continue to follow the 6-foot social distancing mandates prescribed by the CDC, State, and local health departments.
Question: Since social distancing rules require 6 feet of distance between individuals who do not live together, how does this affect the classroom setup?
Answer: The occupancy limits of Ramapo classrooms have been greatly reduced to comply with current social distancing guidelines. This means that instructors of course sections in which enrollments exceed classroom occupancy limits will have to establish a rotating in-person class meeting attendance schedule. (Note: Should social distancing guidelines change and affect our plans for Fall 2021, students will be informed via their Ramapo email in a timely manner.)
Question: Whom should I contact if I have any questions about a particular course listed in the Fall 2021 course schedule?
Answer: If you have any questions about a particular fall course, please email the instructor listed in the Fall 2021 course schedule for more information. If there is no instructor listed (i.e., if it indicates TBA in the instructor field), please email the Convener or the Dean of the School offering the course.
I hope this message helps to clarify information about the Fall 2021 schedule. All of us at the College look forward to a rich, engaging, and rigorous academic experience in the fall. In the meantime, best wishes for a successful remainder of the spring semester. Stay well.
April 8, 2021Reminder about Spring 2021 Student Opinion Surveys
TO: Spring 2021 Faculty
FROM: Susan Gaulden, Interim Provost
This spring semester, student opinion survey administration with both online and paper forms will be starting on Monday, April 12, 2021, and will end at midnight on Tuesday, May 4, 2021. Please encourage your students to fill out the survey, as asking your students to provide you with feedback about the course will result in a higher response rate for your course and can provide you with important student feedback.
If your students are completing the survey online, they will receive the instructions through their Ramapo email. If you teach a course that meets on campus this semester and would prefer to administer paper (hard-copy) surveys, please be sure to notify Institutional Research (i.e., by emailing Gurvinder Khaneja at firstname.lastname@example.org) by tomorrow, April 9th, so that an appropriate amount of forms are ordered. Directions on opting out appear below.
Instructions for opting out:
Send an email to email@example.com with the name of your course and the CRN or course number. You will be sent an acknowledgement that you have opted out of online administration of the student opinion surveys through an email sent to your Ramapo email address.
Should you have any questions on the process please contact Clare Naporano at firstname.lastname@example.org or Jeff Delos Santos at email@example.com.
March 8, 2021Fall 2021 Academic Information for Students
TO: All Students
FROM: Dr. Susan Gaulden, Interim Provost/Vice President for Academic Affairs
I am sure you are eager to hear our plans for the Fall 2021 semester. I am writing to provide an outline of what you can expect as a follow-up to President Mercer’s March 1st message. The College leadership is looking forward to increased levels of on-campus activity in the fall. Our planning reflects this optimism, as well as our continued vigilance and agility to address shifting conditions.
External Conditions and Considerations
It is extremely important you keep in mind this plan is subject to change in response to pandemic conditions. In fact, the College leadership team is preparing our preliminary Fall 2021 operations plan mindful that adjustments will likely be necessary due to State mandates, as well as guidance and directives from our partners in the State of New Jersey Office of the Secretary of Higher Education (NJ OSHE), the N.W. Bergen Regional Health Commission, the NCAA and the New Jersey Athletics Conference, and the CDC. You are encouraged to regularly check the College’s website and be sure to read all update messages sent to your Ramapo email addresses.
NJ OSHE’s Restart Standards require all NJ colleges and universities to provide various “instructional options, including remote instruction…(and) to accommodate faculty and students who are unable to participate in in-person instruction.” Furthermore, Governor Murphy’s Executive Order 155 requires all NJ colleges and universities to provide “continued remote instruction for faculty and/or students who are unable to participate in in-person instruction.” Ramapo College faculty and students may have medical conditions that, according to CDC guidelines, indicate these individuals are at higher risk for contracting the virus. Other individuals are included in Tier 1-C or 2 of the State’s vaccination plan and, therefore, are not eligible to receive the vaccine yet. We are hopeful that, as more people are vaccinated and as herd immunity is approached (or, ideally, reached), remote instruction requirements and demand for remote learning will decrease and, to my earlier sentiment, we will progressively increase levels of on-campus activity.
Fall 2021 Course Schedule
In the meantime and in order to comply with current mandates, the preliminary Fall 2021 course schedule, which will be viewable to students in Web Self-Service on March 15, indicates at least 50% of our fall courses are planning to hold some face-to-face class meetings on campus (i.e., are in-person, hybrid in-person-virtual-synchronous, or hybrid in-person-asynchronous courses). Ramapo plans to offer six different instructional delivery modes in Fall 2021, which are described below, in order to address the preferences and needs of students who are eager to return to campus and those who are not.
- In-Person Courses – All class meetings are held face-to-face on campus, but students may need to alternate in-person attendance per an instructor-established schedule to accommodate limited classroom occupancies established in order to comply with social distancing mandates.
- Hybrid In-Person-Virtual-Synchronous Courses – Some of the scheduled class meetings are held face-to-face on campus, and all other class meetings are held virtually (e.g., via WebEx) during the time slot indicated in the course schedule. Students may need to alternate in-person attendance of the face-to-face class meetings per an instructor-established schedule to accommodate limited classroom occupancies established in order to comply with social distancing mandates.
- Hybrid In-Person-Asynchronous Courses – Some of the course content is delivered via class sessions held face-to-face on campus, and the rest of the course content is delivered via instructor-created asynchronous learning experiences (e.g., videos, readings, projects, assigned group work). The asynchronous learning may be completed by students on their time but must be done by instructor-established deadlines. Students may need to alternate in-person attendance of the face-to-face class meetings per an instructor-established schedule to accommodate limited classroom occupancies established in order to comply with social distancing mandates.
- Virtual-Fully-Synchronous Courses – All class meetings are held virtually (e.g., via WebEx) during the time slot indicated in the course schedule.
- Virtual-Synchronous-Asynchronous Courses – Some of the course content is delivered via class sessions held virtually (e.g., via WebEx) during the time slot indicated in the course schedule, and the rest of the course content is delivered via instructor-created asynchronous learning experiences (e.g., videos, readings, projects, assigned group work). The asynchronous learning may be completed by students on their time but must be done by instructor-established deadlines.
- Online Courses – All course content is delivered via instructor-created asynchronous learning experiences (e.g., videos, readings, projects, assigned group work). The asynchronous learning may be completed by students on their time but must be done by instructor-established deadlines.
Fall 2021 Advisement and Registration
It is strongly advised that you discuss the Fall 2021 course schedule with your advisor during Advisement Weeks (i.e., from March 15th to April 12th) so that you are well prepared to register for fall semester courses when registration opens on April 12th. (Important Notes: If you are not sure who your assigned advisor is, please log in to Connect. The Office of the Registrar’s website will soon post updated instructions on how to read the course entries in Web Self-Service to provide additional support. Please take action now to resolve any existing holds on your account that will otherwise interfere with your ability to take advantage of priority registration.)
It is important to select the course delivery mode(s) that best aligns with your individual learning style(s) and your level of access to technology, as well as your level of interest in being on campus in the fall. Please note that courses with multiple sections will offer a range of delivery modes in order to accommodate varying student preferences, whenever possible. To have the best chance of selecting course modes that will work best for you, please be sure to register when your window opens and to:
- select in-person or hybrid courses (modes 1, 2, and 3 above) whenever possible if you prefer to attend all or some face-to-face class meetings; or
- select virtual or online courses (modes 4, 5, and 6 above) whenever possible if you prefer to remain off-campus and engage in remote learning.
We expect the mandates and directives that Ramapo must follow will ease if the virus prevalence continues to lessen in our region. If and when this happens, we plan to progressively and proportionally respond by offering more courses that will hold face-to-face class meetings on campus, whenever possible, as long as there is a demand for such.
We all look forward to the moment when we realize COVID-19 has become part of our history. Until that time, we must continue to tap into our personal grit and perseverance to succeed in the here and now.
In closing, I want you to know I am sincerely impressed with how well you have adjusted to the significant changes that have occurred over the past year. You definitely have it in you to achieve great things this semester and beyond. Please accept my best wishes and good luck on your midterm exams and other upcoming assessments, and I hope you and your loved ones remain safe and healthy.
If you are struggling, please reach out to Ramapo’s Counseling Services.
Ramapo’s COVID-19 Information & Updates
Ramapo’s Return to Campus & Spring 2021 Operations Plan
March 5, 2021Fred and Florence Thomases Faculty Award Ceremony
TO: All Faculty and Academic Affairs Staff
FROM: Susan Gaulden, Interim Provost
I am writing to share some great news! The Fred and Florence Thomases Faculty Award will be presented on Wednesday, March 10 at 3pm to co-recipients Professor Patricia Ard (English & Literary Studies) and Professor Amanda Beecher (Mathematics).
All are invited and encouraged to attend and celebrate the achievements and contributions of Professors Ard and Beecher. You may attend either virtually or in person, as limited on-campus seating is available on a first-come, first-served basis in the Alumni Lounges.
Please complete the Thomases Award Registration to attend the ceremony on March 10 at 3:00 pm. This form will allow you to register to attend virtually or in person. (In-person registration is allowed until the room capacity has been met. Thereafter, the form will record your response, and you will be sent a Webex event invitation to attend virtually.)
February 25, 2021Call for Nominees for the 2021 Henry Bischoff Excellence in Teaching Award
TO: All Faculty
FROM: Professors Daniela Buna and Michael Bitz, Co-chairs, Henry Bischoff Excellence in Teaching Award Committee
The Henry Bischoff Excellence in Teaching Award Committee is soliciting nominations for the next academic year. This prestigious award was created to honor Henry Bischoff after his retirement in 1997. The Committee confers the award to faculty whose work as a teacher embodies the best of Ramapo’s teaching culture.
Faculty members nominate colleagues. All nominations must be made in writing in an email message or attachment with a narrative citing specific reasons for the nomination, not to exceed one page. The deadline for submission of nominations is April 15, 2021. The Committee urges Conveners to consider nominating excellent teachers in their groups. If anyone has questions about nominations, please reach out to this year’s award co-chairs, Professor Daniela Buna and Michael Bitz.
Subsequent to the nomination deadline, the Committee will request supporting documentation from nominees. This documentation will be due June 30, 2021 via electronic submission. The Committee will make a decision and notify the nominees by early September. The award ceremony will be held during the Fall 2021 semester.
Please send nominations to Professor Michael Bitz at firstname.lastname@example.org.