New PT Hourly Checklist/Coach

Welcome to the Ramapo Community!

Now that you have been hired you can access information and resources for employees of Ramapo College.

Please be advised that before being placed on the College’s payroll, you will need to provide proof that you are legally authorized to work in the United States. You will need to complete a Form I-9, Employment Eligibility Verification, (see step 1 below) and provide appropriate documentation. If you are a nonimmigrant who needs sponsorship for an H-1B Visa, or if you have any questions regarding the requirements of the Department of Homeland Security, U.S. Citizenship and immigration service, please contact Ramapo College’s Office of International Education at (201) 684-7533 as soon as possible.

Please complete Steps 1 and 2 and schedule an appointment with the Office of Employee Services and Records at ext. 7065.  After your meeting in the Office of Employee Services and Records you will be able to proceed to Step 3.

All College employees must complete an online application at http://www.ramapojobs.com

Step 1 – Required Forms for ALL New PT Hourly/Coach

Print and return ALL signed forms to the Employee Records (Room D-109). The Employee Records will then place you into active employee status so you can access adjunct, coach or part-time hourly services (step 3).

• • Driver’s Extract **
  • Faculty Staff Data Sheet (DOC)
  • Federal – W4 (PDF)
  • I-9 Form Employment Eligibility Verification (PDF)
  • NJ – W4 (PDF)
  • Notification of Receipt of Policies  (see step 2) (DOC)
  • Receipt of Gender Equity Notification
  • Pennsylvania Residents Only (PDF)***
  • Pension Inquiry (PDF
  • Direct Deposit Form
  • New York Residents

* If you are a resident of Pennsylvania, complete Pennsylvania W4 in place of NJ W4.
** Coaches ONLY

Step 2 – Policies and Procedures

Please read the following policies and procedures. Print and sign the Notification and Receipt of Policies (see step 1)

• Accidental Injury and Illness, Policy and Procedures Memo
• Code of Professional Responsibility
• Background Check
• Emergency Preparedness Guide
• Policy Prohibiting Discrimination, Harassment or Hostile Environments in the Workplace
• Whistle Blower Policy and Procedure
• Responsible Use of Electronic Communications
• The Public Safety Department Policies and Practices / Campus Crime & Fire Statistics
• Smoking Policy
• “You have the Right to Know” Pamphlet (PDF)
• Family Leave Insurance Provisions (link)
• Health Exchange Notice
• Fair Credit Reporting Act (PDF)
• Plain Language Guide
• Uniform Ethics Code
• Fire Safety and Evacuation Plans
• Employer Obligation to Maintain and Report Records (PDF)
• Right to be Free of Gender Inequity
• State of New Jersey Domestic Violence Policy for Public Employers (pdf)

Step 3 – Electronic Services, Parking and I.D. Cards

STOP! Please contact the Benefits Office at Ext. 7230 before completing STEP 3. 
Photo I.D. and Parking Access Card are available in C-102 upon authorization from the Benefits Office.

• Parking Permit
  (enter “Ramapo” as destination to obtain your parking decal)
• Parking Regulations
• Campus Map
• E-mail Activation
• E-mail Password Changes
• E-mail at Ramapo

Congratulations!
You Have Completed Steps 1-3
What’s Next?

Now that you have activated your e-mail, you can login to the Ramapo Self Service portal where you can access information for current faculty including:

My Ramapo User Guide

Access to Electronic Services (PDF)
provides information on all services you can access with your Ramapo user name.