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Section Title:Administration and Finance
Policy Number:417
Policy Name:Reserves
Approval Authority:Board of Trustees
College Policy Executive:Chief Planning Officer
Responsible Executive:Vice President for Administration and Finance
Responsible Unit:Administration and Finance
Date Adopted:October 28, 1986
Date Revised:October 25, 1995; December 11, 1996; October 8, 2009; September 2013; January 2014



The College is committed to building and maintaining reserves in fund balances available for operational emergencies, contingency funding, critical needs, and for capital projects, including new construction.

Any drawdown of reserves must be authorized in advance by the Board of Trustees upon recommendation by the Finance Committee except in the case of emergency. In emergency circumstances, the president may approve a drawdown of reserves upon written request by the chief planning officer, and will advise and request approval of the Finance Committee and the full Board of such drawdown of reserves at the next regular meeting. The College plans to maintain unrestricted reserves in the fund balances of approximately 10% of the annual budget for Educational and General expenditures.

Reason for Policy

Sets forth policy and procedures for the use and drawdown of reserve funds.

To Whom Does The Policy Apply

President, Vice Presidents, Associate Vice President for Budget & Fiscal Affairs, Controller

Related Documents



Chief Planning Officer
(201) 684-7620