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Section:600
Section Title:Administrative
Policy Number:635
Policy Name:Campus Surveys / Survey Development and Implementation
Approval Authority:President’s Cabinet
College Policy Executive:Chief Planning Officer
Responsible Executive:Provost/Vice President for Academic Affairs
Responsible Unit:Institutional Research
Date Adopted:December 22, 2010
Date Revised:September 2013

Policy

Policy

The Office of Institutional Research is responsible for coordinating surveys that are administered to members of the Community. The Office provides assistance in conducting and developing a survey.

Reason for Policy

To set forth policy and procedure to ensure the validity of the instrument, integrity and accountability of the process, and utility of the data collected.

To Whom Does the Policy Apply

All employees, students, college groups/entities

Related Documents

  • Campus Survey Procedure
  • IRB Policy and Procedures
  • Survey Request form

Contacts

Office for Institutional Research
(201) 684-7766

Procedure

The Office of Effectiveness, Research, and Planning (OERP) is responsible for coordinating surveys that are administered to members of the College community. The Office provides assistance in survey administration and development. OERP will also help users find information that may be housed in the survey data warehouse.

Internal Surveys

A survey (including those administered online, via e-mail, or on paper) must be registered if it is to be administered to any of the following groups:

  • Currently enrolled students
  • Formerly enrolled students
  • Recent graduates
  • Alumni
  • Faculty
  • Staff

The following surveys do NOT have to be registered:

  • Anonymous questionnaires administered for purposes of evaluating participants’ satisfaction at an event
  • Surveys of external populations (not affiliated with the College)
  • Surveys for a course assignment, under the supervision of the instructor, for which the target population can be contacted directly (such as the students in the course).

Any study with human subjects may require review and action by the College’s Institutional Review Board (IRB)

Only the IRB can determine if a project is exempt from its review. Registering a survey with OERP does not constitute review by the IRB.

External Surveys

The Office of Effectiveness, Research and Planning coordinates the college’s response to all external questionnaires and other external data requests that represent the college’s official position.