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Student Group Travel

Any group that includes students, must receive approval by their sponsoring unit. The Roukema Center for International Education is available to support the sponsoring unit in all development and facilitation of International Programs.

Here is a quick step-by-step guide:

  1. Submit proposal to Sponsoring Unit for Approval
  2. Develop program (see program development checklist for guidance)
  3. Recruit students
  4. Enroll and register students
  5. Pre-departure orientations

Once students have been accepted to participate in their international activity they are required to register their travel with Ramapo College’s International Travel Registry.  If they are participating in a group travel experience sponsored by the College or approved by the Roukema Center for International Education, they are automatically registered when they apply for the program. If they are traveling without enrolling in an approved program, they are required to register their travel information individually.  They may register here:

The registry will require travelers to complete, at minimum, the following details:

  • Travel Dates
  • Travel Locations
  • Emergency contact information

By registering, the College will have the ability (but is not obligated) to support, communicate and respond to students about international incidents and emergency circumstances which may adversely impact travel by Ramapo students. In addition, it will allow the College to have a complete inventory of student international activities.

Additionally, it is highly recommended that travelers register ALL travel plans with the US. Department of State’s Smart Traveler Enrollment Program (STEP) – available only to U.S. Citizens. For major incidences in the traveler’s host country (earthquake, tsunami, terrorist attack, etc.), it is important for the U.S. Government to have a list of all citizens in-country to facilitate a prompt response to best support them in the given situation.