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Budget and Fiscal Planning

Office of Budget & Fiscal Planning

The Office of Budget & Fiscal Planning offers budget training and group workshops via Webex several times throughout the year, usually before major deadlines in correspondence with the annual budget cycle. Pre-recorded webcasts on the annual budget request process and other instructional videos are also available via the Office’s intranet site. For any inquiries regarding Adaptive Planning, budget transfers, or unit budget allocations and forecasts, all members of the Budget Office can be reached via their college telephone extensions – though, to ensure all inquiries are promptly addressed, the best form of contact at this time is through email. For contact listings, please visit the Office of Budget & Fiscal Planning contact webpage.

Aside from budgeting, we assist several units with re-creating hard copy forms into digital, fillable files with electronic signature capabilities using Adobe Acrobat Pro and Adobe Acrobat Reader DC. These new forms allow for faster processing and a more secure record of contracts and information. Should you have any forms that need to be converted into fillable PDF files, please visit the Office’s intranet site and refer to the instructional video titled “Converting Documents to Fillable PDF Forms.” If you have any questions or need further assistance, contact Alexia Mavros at amavros@ramapo.edu, who is also available at ext. 7867.

Principles of Budget Development

Workday Adaptive Planning

FY22 Budget Book FY22 Budget Memo

Mission

The Office of Budget & Fiscal Planning is responsible for the development and monitoring of the College’s operating and capital budgets, including long range planning and allocation of funds. Provides analysis and recommendations to all levels of the institution on a wide variety of financial issues. The office serves all college units, as well as providing a wide range of historical, current and forecasted information to the President, Cabinet, Board of Trustees, Office of Management and Budget (OMB), Commission on Higher Education (CHE), New Jersey Association of State Colleges and Universities (NJASCU) and other external entities. Monitors the integrity of the finance and HR systems as they relate to the budget and planning functions.

FY23 Budget & Planning Calendar

FY23 Budget Planning Calendar

Remainder of FY22 Budget Planning

Date	Action	Responsible Party
July 1, 2021	FY22 Funding available, including approved Budget Change requests	Budget Office
Mid August	Fund balances roll from FY21 to FY22	Accounting

Start of FY23 Budget Planning

Date	Action	Responsible Party
October	Spring enrollments updated in Adaptive	Budget Office & Enrollment Management
November	College submits appropriation request to NJOMB	Budget Office
November 30	Distribution of the FY23 Resource Planning memo to Unit Directors for SPIF & Capital	Strategic Resources Advisory Board (SRAB)
January 2022	Waiver yields for FY23 provided to Budget	Admissions
January 15	FY23 Requests for SPIF (in SPOL) & Capital (in Adaptive) submitted to division Vice Presidents	Unit Directors
February	Distribution of the FY23 Budget Planning memo for Budget Change requests	Budget Office
March	Spring Enrollments updated in Adaptive	Budget Office & Enrollment Management
March	Governor presents a recommended State Budget for FY23	State of New Jersey
March 14	FY23 Budget Change requests submitted to division Vice Presidents and Budget Office using Adaptive Planning	Unit Directors
March 14	FY23 Projections for revenue-generating (including auxiliary) units due to Budget Office	Unit Directors
Late March	Review SPIF & Capital requests and provide recommendations to President’s Cabinet	Strategic Resources Advisory Board (SRAB)
March – May	State holds budget hearings	State of New Jersey
Early April	Deans provide adjunct & overload projections	Deans
May 9	College presents draft of FY23 Budget in Open Forum	Budget Office & VPAF
End of May	Review & approve Budget Change, SPIF & Capital requests	Division Vice Presidents & Cabinet
End of May	FY23 budget freezes for review and approval prior to BOT and Finance Committee	Budget Office & VPAF
June	Legislature approves the FY23 State Budget and the College’s appropriations	State of New Jersey
June	Governor signs Final Appropriations Act into law	State of New Jersey
June 27	Board of Trustees approve the College’s budget and sets tuition and fees	Board of Trustees
July 1	FY23 funding and approved requests become available	Budget Office
Mid August	Fund balances roll from FY22 to FY23	Accounting