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The Ramapo Payroll Department is charged with the responsibility for the preparation, processing and distribution of all University payrolls and compliance with all the rules and regulations pertaining to and resulting from Payroll operations including the following:

  • Ensuring accurate and timely payments to all Faculty, Staff and Student Employees
  • Making all statutory deductions and verifying that all required procedures are implemented and followed as required by regulatory agencies
  • Producing and maintaining records and reports as required by the College, State and Federal Governmental agencies pertaining to payroll transactions
  • The Payroll Department cannot provide tax or legal advice. You should consult your own tax, legal and accounting advisors before engaging in any transaction. The information on the website has been prepared for informational purposes only, and is not intended to provide, and should not be relied on fortax, legal or accounting advice.

The IRS has released a new W-4 Form for 2020

Due to the Tax Cuts and Jobs Act of 2017, the Internal Revenue Service (IRS) has released a new version of the Form W-4 (Employee Withholding Certificate) for calendar year 2020.

Starting 1/1/20, all new employees and any current employee who wishes to change their withholdings will be required to use the new W-4 form and submit the form to Payroll.

Existing employees who do not wish to change their withholdings do not have to take any action.

New W-4 form for 2020 FAQs:

Who should complete the new W-4 form?

If you were hired before January 1, 2020, the IRS does not require that you submit a new form.  Your withholding will continue based on your previously submitted W-4.

Existing employees who do not wish to change their withholdings do not have to take any action.

However, if you wish to change your withholding after January 1, 2020, you will need to use the new form to do so.

What happens if I don’t submit the new 2020 W-4 form?

  • If you are a current employee with a valid W-4 already on file, your withholding will continue based on your previously submitted form.
  • If you are a new employee and you do not submit a valid Form W-4, taxes will be withheld as if you are a single filer with no adjustments (per IRS regulations).

Will the new changes to the W-4 Form effect my state tax withholding?

The Tax Cuts and Jobs Act does not directly affect state tax withholding, though state tax laws and forms may change from time to time. However, it always recommended to refer to the state’s appropriate governmental resources for the most up-to-date state withholding instructions and forms.

How do I view my current Tax information including my current W-4 withholding?

To view and print pay and withholding information, log onto Banner Web Self Service  using your user name and password.

Once in Banner Web Self Service , follow the steps below:

To view and print Tax Information including current W-4

  1. Click on the Employee tab.
  2. Click on the Tax Forms link
  3. Click on “W4 Tax Exemptions or Allowances” to view your current W-4

To view and print Pay Information including view Pay Stubs and Earnings History

  1. Click on the Employee Tab
  2. Click on the Pay Information link.
  3. Click on the “Pay Stub” link to view pays stubs.
  4. Click on the “Earnings History” link to view cumulative earnings history
  5. Click on the “Deductions History” link to view deductions including taxes withheld

I have more questions, where can I get more information?

The IRS has made the following resources available:

Paycheck Checkup

The IRS encourages all employees to perform a Paycheck Checkup. This process can assist employees in determining the right amount of tax to withhold from their paycheck.

To conduct a paycheck checkup, an employee needs the following information:

Please note that the Ramapo Payroll Office is not able to provide individual guidance on completion of the new W-4 or any related tax implications. If you require assistance in either of these areas, it is recommended that you contact a personal tax advisor.

 

Payroll Timesheet and Overtime Submission Schedule

During the Winter Break 2019/2020

Please be advised that due to time constraints for payroll processing over the holidays, the modified Timesheet and Overtime submission during the Winter Break will be strictly adhered to ensure Payroll is processed timely.

Faculty and Staff Payroll – Pay Date-12/27/19 (RB 26)

Web Timesheets

  • Must be submitted and approved and received by Payroll no later than 3:00 pm on Friday 12/20/19.

Overtime

  • Must be submitted and approved and received by Payroll no later than 10:00 am on Friday, 12/20/19.

 

Faculty and Staff Payroll – Pay Date-1/10/20 (RB 1)

  • Must be submitted and approved and received by Payroll no later than 1 pm on Friday, 1/3/20.

Student Payroll – Pay Date-1/3/20 (SB 1)

Web Timesheets

  • Must be submitted and approved and received by Payroll no later than 3:00 pm on Friday, 12/20/19.

If you have any questions, please contact Payroll at payroll@ramapo.edu.

 

Tax Information:

 

This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, tax, legal or accounting advice. You should consult your own tax, legal and accounting advisors before engaging in any transaction.

Claiming an exemption from federal or state tax withholding

If you are currently claiming an exemption from federal or state tax withholding and wish to do so again in calendar year 2020, you must complete new W4 Employee’s Withholding Allowance forms for both federal and state.  Please submit them to the Payroll Office no later than January 31, 2019.  If a form is not submitted, the Payroll Office will automatically withhold at the single/0 exemption rate beginning with the pay date of February 21, 2020 for faculty/staff and February 28, 2020 for students.

FICA/Social Security:
      • Maximum earnings: $137,700.00
      • Maximum deductions: $8,537.80
New Jersey:
      • Maximum earnings: $35,300.00
      • Contribution rate SDI: 0.26%
      • Contribution rate FLI: 0.16%
      • Contribution rate SUI/WF: 0.0425%

Related Web Sites:

Contacts:

Hours: Monday – Friday 8:30 a.m. to 4:30 p.m.
Office: D-119
Fax: (201) 684-7922

Staff:

Alicia Rothschild
Payroll Specialist
E-mail: arothsch@ramapo.edu
Phone: (201) 684-7783

Payroll General Email
E-mail: payroll@ramapo.edu
Phone: (201) 684-7783


If you have any questions regarding payroll, please e-mail us at payroll@ramapo.edu. Questions will be answered within 24 hours.