Budget Allocation

• Units are allocated a budget for the fiscal year that covers the period from July 1^st through June 30^th
• Units may transfer funds between student aid positions or add funds to their allocation from their own unit or core (with approval of the core VP). Position numbers must be included in the transfer request to budget@ramapo.edu.

Student Aid Salary

• Supervisors are responsible and accountable for managing the unit’s student aid salary budget and must monitor spending to ensure budget allocations are not exceeded.
• Student aid salary expense will appear in the unit’s budget in account 6086.
• Biweekly reports with budget expenditures are sent to supervisors to facilitate budget monitoring.
• If the budget is exceeded, funds will be moved from the unit’s operating budget pool to cover the overage, unless the unit director or core vice president identify alternate funding.

Student Aid Sick Time

• Student aid sick time will be charged directly to the unit. This expense will appear in account 6076.
• Sick time will be covered by the Budget Office for FY27 (via budget transfer as expenses are incurred).
• Starting in FY28, units will have a budget for sick time based on FY27 actuals. Any expense over the initial budget will be covered from the unit’s operating budget pool.
• For more information on student employees earning sick time, please see this link, or contact POER.

General Policies

• Remaining funds (either salary or sick time) cannot be used for other operational expenses.
• Unused funds at the end of the fiscal year will be eliminated for the following fiscal year.
• Any permanent increase in funding for the next fiscal year must be submitted via change request during the annual budget process.

More Information

• Federal Work Study funding will continue to be managed by Financial Aid, please contact Shawn O’Neill at foneill@ramapo.edu with any questions.
• Funding for grant related positions will be coordinated through the Office of Grants & Sponsored Programs, please contact grantsdesk@rampo.edu with any inquiries.
• The onboarding process for all students will now be managed by POER, please email SAP@ramapo.edu with any questions.