Circulation Services and Policies

Circulation Services and Policies

Potter Library’s Circulation Desk handles the borrowing, return, and renewal of library materials including course reserves. The Circulation Desk staff can be reached at 201.684.7575.

Who Can Borrow
Students, faculty, and staff of Ramapo College have full borrowing privileges. A valid, barcoded Ramapo ID must be presented when checking out materials. Library barcodes may be obtained at the Circulation desk.

Guest Borrowers
The Potter Library extends borrowing privileges to:

  • Ramapo Alumni
  • Friends of Ramapo
  • Community Borrowers – Residents of Rockland County, NY or the State of New Jersey.
  • Reciprocal borrowers from the Virtual Academic Library Environment (VALE) Institutions – VALE is a statewide consortium composed of public and private institutions of higher education. As a member of the VALE Reciprocal Borrowing Program, Ramapo offers borrowing privileges to students, faculty and staff from other participating institutions. A signed “VALE Reciprocal Borrowing Application Form”, available from their home library, will need to be presented at Potter Library’s Circulation Desk. The patron will then be issued with a guest borrower’s card, which will be valid for one academic year and will have an expiration date of June 30.
Loan Periods
Patrons Books Course Reserves Videos/DVDs Bestsellers Laptops
Ramapo Undergraduate Students 14 days, no limit, 2 renewals 4 hours, limit 1, no renewals 4 hours, limit 1, no renewals 28 days, limit 2, 1 renewal 2 hours, no renewals; Library Use Only
Ramapo Faculty End of semester; no limit, no renewals 3 days, limit 3, no renewals 7 days, limit 3, no renewals 28 days, limit 2, 1 renewal N/A
Ramapo Adjunct Faculty & Staff 28 days; no limit, no renewals 4 hours, limit 1, no renewals 7 days, limit 3, no renewals 28 days, limit 2, 1 renewal N/A
Ramapo Graduate Students 28 days, no limit, 2 renewals 4 hours, limit 1 no renewals 4 hours, limit 1, no renewals 28 days, limit 2, 1 renewal N/A
Alumni, Community Borrowers 14 days, limit 3, 1 renewal N/A N/A 28 days, limit 2, 1 renewal N/A
VALE Reciprocal Faculty, Staff 28 days, limit 3, 1 renewal N/A N/A N/A N/A
VALE Reciprocal Undergraduate Students & Graduate Students 14 days, limit 3, 1 renewal N/A N/A N/A N/A

 

Renewals
Books may be renewed two times unless another patron has requested them. Please note that course reserve items may not be renewed. Patrons may renew in person, by calling the Circulation Desk (201-684-7575) or by selecting the My Account tab from the library online catalog.

Fines and Fees for Overdue Items
Patrons are responsible for returning library materials on time. Notices for overdue materials are sent as a courtesy and failure to get one does not relieve a borrower from the responsibility of returning the overdue materials.

A fine of $75.00 ($50 replacement fee and $25 processing fee) will be charged for items that are not returned 28 days after the due date. A bill will be generated on students’ Office of Student Accounts accounts. Borrowing privileges will be suspended for outstanding charges of $75 or more. Transcripts and diplomas may also be held until the charges are resolved. To avoid fines please return all materials promptly.

Any questions about book charges should be directed to Kevin Prendergast, Technical Assistant, at 201-684-7579 ( email: kprender@ramapo.edu).

Replacements for Lost Books
The default price for replacing lost books is $75.00. A patron may replace the lost book with one that he or she has bought providing it has the same International Standard Book Number (ISBN) as the lost book. Please note that the library will not accept damaged items or items with mark up as replacements. Prior to purchasing a replacement copy, the patron should check with the Circulation staff first. The patron will be billed for $25.00 processing fee, to be collected by the Office of Student Accounts.

Holds on Circulating Books
Patrons may put a hold on items that are checked out by speaking to a Circulation staff. Patrons will be notified when the book is returned and the book will be on the “Hold” shelf. The book will be shelved back on the regular shelves if it is not picked up in seven days. Note: Course reserve items, video cassettes and DVDs may not be put on hold.

Missing Book Searches
Patrons who cannot find books on the shelves should ask the Circulation staff for assistance. A form (available from the Circulation Desk), should be completed in cases of missing books or when patrons claim to have returned the books that are still outstanding in their accounts. Our staff will conduct thorough searches for the book and patrons will be notified of the outcome.

If patrons have any questions about their accounts, they should contact Madel Tisi, Circulation, Reference & Instruction Librarian at 201-684-7510 (email: mtisi@ramapo.edu).

Food and Drink Policy
Beverages in covered containers are permitted in the library. However, in order to protect the library’s collections, equipment, & furniture and to maintain a clean and healthy environment for everybody, food is not permitted in the library. The NO FOOD policy applies to all library spaces including the study rooms, computer lab, Information Literacy classroom, and American History Textbook Project room. Library users who do not comply with this policy will be asked to leave the library.

Book Drop
Patrons may return books in the book drop (located outside the main entrance of the library building) only when the library is closed. DVDs and video cassettes these should be returned in person at the circulation desk during regular hours to avoid damaging them.

Confidentiality of Patron Records

The library supports the confidentiality of its patron records. See Policy.