Faculty/Staff Housing Information

General Rules and Regulations

Ramapo College of New Jersey reserves parking spaces for those individuals with handicaps.  Unauthorized persons parking in those designated spaces will be ticketed by local police.  The consequences for such unauthorized parking can include such penalties as fines, community service, loss of driver’s license, and prison.

Apartments are equipped with sprinklers.  Nothing should be put near or attached to any sprinkler head and nothing should be done to compromise any safety equipment.

Licensees are issued a punch code which will give access to the apartment. ID cards are coded for front door access and must be processed at the CPA Hall office located in the lodge. No changes can be made to the existing hardware and no additional locks can be added.

Furnished apartments are provided. Additional furniture may be brought in but the existing furniture must remain in the apartment as there are no storage facilities to store the furniture. Any additional furniture that is brought in must meet CAL 133 requirements for upholstered items and may not block means of egress such as windows, the bedroom entryway, and the front door. The bedrooms have two extra-long twin beds, if pushed together, they become a king. In order to prevent a space when pushed together, a “Bed Bridge/Bed Connector/Mattress Kit” can be purchased at:

http://www.bedbathandbeyond.com/store/product/instant-king-twin-bed-bridge/1012184352

http://www.amazon.com/Create-A-King-Twin-Bed-Connector-Improvements/dp/B005MY0YAA

The Licensee shall not paint any area, furniture or other items in the apartment. Care should be taken by the Licensee not to put holes in the walls or ceilings of the residential unit. Painter’s tape is recommended for adhering postings to the walls.

Special attention must be paid to ensure that the fire alarms are not set off by such things as cooking.  In any case, apartments must be vacated if the alarm sounds and not re-entered until cleared to do so by Public Safety.

Do not place signs or other items on windows.

Waterbeds are not allowed.

No weapons or illegal drugs of any kind are allowed on the Licensed Premises and campus.

Cable television is provided as per the current services available to students.  No additional wires or cables can be strung outside the apartment. If you have any problems with your cable, please contact the helpdesk at helpdesk@ramapo.edu or call them at 201-684-7777.

No more than two pets, including up to one dog and two cats, are allowed.  The licensee must have an approved pet contract for any pet to be allowed in the apartment. The licensee is responsible for the actions of his/her pets and any pet-related damages that occur while the Licensee resides in the Ramapo College licensed residential unit. This will include, without limitation, any extra cleaning or treatment needed after vacancy due to excess pet hair or pest infestation. The licensee is responsible for removal of waste left by his/her pet outdoors as well as indoors. Failure to do so will also result in cleaning charges being assessed against the Licensee.

The Facilities Repair system is a web-based system that allows users to input a request for routine services via a series of click-and-pick menus and can be found at http://repairs.ramapo.edu. Any questions regarding this site can be referred to the Service Desk at extension 7660.

If you require immediate assistance (i.e. no heat, extreme hot or cold temperatures, flooding, serious leaks, gas, electric or water outage) please call the Facilities Service Desk at extension 7660 Monday through Friday, 7:30 AM to 4:30 PM or Public Safety after these hours at extension 6666.

If a work order request has not been followed up in a reasonable timeframe, please call (201) 684-7061 or e-mail the College Park Apartments office at cpa@ramapo.edu and CPA staff will follow up with facilities to ensure that all of your work orders are being completed. Please do not contact outside contractors directly for repairs.

Campus “quiet” hours are 11 p.m. to 8 a.m.  Reasonableness is expected regarding noise and interfering with the rights of others. Please be advised that Faculty/Staff apartments are located within student housing and more noise may be heard than expected in a non-student apartment complex. We ask that you advise us directly if there any significant noise issues in your apartment.

For additional rules, regulations, and policies regarding campus living, please read the Guide to Community Living which is available at http://www.ramapo.edu/students/reslife/guides.html . It will provide you with additional information you need to know.

**Fees are from September 1, 2020 to June 30, 2021. Prices are subject to change. Licensee rates are approved by the Board of Trustees.**

One-Bedroom Apartment: $1370.00 per month

Licensee fees are paid through two, equal after-tax payroll deductions each month.

Faculty/Staff Pet Policy (a signed copy of this agreement will need to be submitted upon receipt of the non-refundable deposit.)   

The following policy will apply only to permanent employees of Ramapo College of New Jersey who are Professional staff and Faculty/Staff Licensees living in an apartment year round. Prior to ownership, any professional staff member considering the acquisition of a pet must discuss the responsibility with the Director of Residence Life. The Director of Residence Life will have final approval for both the acquisition and selection of a particular type of pet. Pet ownership will be decided on a case by case basis. Pet owners must always have a contingency placement plan for their pets, as the College has the right to have pets removed from buildings temporarily or permanently at any time. Only pets approved by the Director of Residence Life will be allowed. All pets must meet health and immunization criteria according to local laws and ordinances; along with veterinary requirements (all veterinary care is to follow Humane Society standards).

Allowable Pets

1. Number of Pets
   1. Staff that are permanent employees of Ramapo College of New Jersey which include Professional staff members and Faculty/Staff Licensees will be permitted to own non-meat eating fish in an appropriate aquarium. In addition, there is a limit of two (2) caged or aquarium pets OR two (2) cats OR one (1) dog. Any exceptions will be decided upon by the Director of Residence Life.
2. Types of Pets
   1. Fish – Non-meat eating fish will be allowed in a tank not exceeding 20 gallons.
   2. Birds – Any approved bird must be of a species that is typically domesticated. All birds must be caged and should not be allowed to escape the apartment.
   3. Cats – All required immunizations must be up-to-date and a copy of the veterinary records must be on file with the Director of Residence Life. Cats must be spayed or neutered at the appropriate age and veterinary documentation must be on file with the Director of Residence Life. Cats must be licensed with the Township of Mahwah. Cats must be collared and either on a leash or in a carrier when outside of the staff member’s apartment.
   4. Dogs – All required immunizations must be up-to-date and a copy of the veterinary records must be on file with the Office of Residence Life. All dogs must be micro-chipped. Dogs must be licensed with the Township of Mahwah. Dogs must be spayed or neutered at the appropriate age and veterinary documentation must be on file with the Director of Residence Life. Dogs must be collared and either on a leash or in a carrier when outside of the staff member’s apartment. Dogs must have a quiet bark. At no time should an animal be heard outside the staff member’s apartment. Dogs must possess friendly and sociable characteristics and not exhibit regular aggressive behavior toward others. No dogs may be owned that are bred for fighting or other aggressive behaviors. We strongly encourage owners to seek obedience and other forms of training for their dog. Such training may be required if the behavior of the dog warrants such action. Due to the limited space in our apartments, dogs are limited to weighing no more than 35 pounds at maturity.

Health, Behavior, and Sanitation Standards of Pet and Owner 

1. Pets must not be left unattended for periods of time that negatively impact the welfare of the animal.
2. Visible supportive care: Pets must be kenneled, placed off-campus or relocated to another pet policy participating staff apartment when the pet owner is out of town or out of their apartment for more than one night.
3. All pets must be kept out of student living areas and other areas commonly utilized by students including lounges, study areas, elevators, computer rooms, etc.
4. Pets are only permitted in the hallways when they are being transported to or from the owner’s apartment. The shortest route should be utilized. If there is a door directly to the outside of the apartment, this door must be used.
5. Pet feces must be disposed of properly. It is the owner’s responsibility to remove feces from the college grounds. Immediately dispose of feces in a plastic bag and place the bag in the garbage dumpster. Pet accidents within the apartment must be promptly cleaned up using appropriate cleaning products.
6. Regular and routine cleaning of all floors, cages, kennels, and litter boxes must occur. Pet odor emanating from the apartment is not acceptable.
7. Owners must take appropriate, proactive steps to prevent flea infestation. If a flea infestation does occur, it must be attended to promptly. Prior to treatment, consultation with appropriate personnel (e.g. Facilities) is expected.
8. Pets must not be allowed to disrupt others (e.g. barking continuously, squawking, yowling, howling, etc.). Pets who create a nuisance to other residents must be removed within seven (7) days of notification. The Director of Residence Life will make the determination and the decision will be final.
9. The owner will notify the Director of Residence Life within three (3) hours of a pet escaping if they are unable to locate the pet.
10. Pets must not be involved in any incident where a person feels threatened or is actually injured by the pet’s behavior.
11. All liability for the pet’s action is the responsibility of the owner. The owner must take reasonable precautions to protect college property and occupants.
12. All owners must have an off-campus designee to take the pet if an emergency situation should arise.

Deposit

The staff member will be responsible for protecting the apartment and all furnishings in order to reduce potential damage. A non-refundable $350 deposit is required to be paid to the Office of Residence Life for 1 pet and $500 for 2 pets and is due upon application acceptance or prior to check in. This non-refundable deposit will be used for intense cleaning of the apartment once the staff member and pet have vacated the premises. If damages or cleaning should exceed the deposit, the staff member will be responsible for and billed the remaining balance.  Payment must be made within thirty (30) days of checking out.

Cleaning, Maintenance, and Damages

Apartment cleanliness during occupancy and after occupancy may be a concern for housekeeping members.  Continued standards of cleanliness, as it relates to health issues, are expected. The staff member is responsible to make sure the apartment is as clean as its original standard. This includes steam cleaning, vacuuming (HEPA-vacuuming for allergens) of carpets, window coverings, and college furniture. The cost of damages and extraordinary cleaning caused by the pet are the responsibility of the staff member.

1. Staff members are responsible for notifying facilities they have a pet living with them and the type of pet.
2. Replacement or repair of damaged items will be the financial responsibility of the staff member.
3. All assessments will be the real repair or replacement cost. Replacement carpet will be charged at a pro-rated amount based on the age of the carpet.
4. Extraordinary cleaning charges shall be deemed appropriate by the Director of Residence Life if such fees are required by damages caused by the pet.
5. When maintenance within the apartment is required, the repair must be a scheduled visit. The pet must be secured in a crate, kennel, cage, or unoccupied room with the owner present at all times during the repair. If the owner is unable to be present at the time of the scheduled repair, the pet must be removed from the apartment for the duration of the repair.
6. If there is an “emergency” need for Facilities to access a staff member’s apartment, they must first contact the staff member to gain access to their apartment. If the staff member is not available, Facilities shall contact appropriate designee as authorized by the staff member. If it is deemed “essential” for Facilities to enter the apartment immediately, they are so authorized. They should still contact the staff member or their designee.

Violations concerning any of the aforementioned policy may result in the staff member having to find alternative housing off-campus for the pet. Please remember having a pet is a privilege, not a right. The Director of Residence Life will make the final decisions in all of these matters.

This policy may be changed at any time by the Director of Residence Life or designee with notification to the live-on staff members during a reasonable time.