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[ Developed by Minority Faculty and Staff Association ]
Applications are currently being accepted for Spring 2022
All proposals should be submitted electronically via this form: https://forms.gle/qwPTHj6qwNj3aYPY9
PROPOSALS SHOULD BE BRIEF AND ADDRESS THE FOLLOWING
NOTE:
Successful applicants agree to provide the committee with a brief report of the event by the end of the semester in which it occurs, as well as program documentation, including posters; press releases; photographs, and other documents appropriate for a Schomburg website. Future funding of proposals is contingent on receipt of this request.
All Schomburg performers and their Ramapo sponsors, must complete and sign a contract.
All performers who receive payment for services must also complete a W-9 form.
For more information on this process please review the General Guidelines.
GENERAL GUIDELINES
In 2017 The State of NJ approved a new law that puts a $10,000 cap on the amount of state money that can be spent on speeches at public universities.
All expenses should be pre-approved by the Provosts’ office. Other departments on campus should not be procuring services or purchasing materials for performers/scholars. In some cases if monies have already been expended they can be reimbursed or transferred back from the Schomburg account provided original receipts are provided.
Honorarium – performers who live outside the US:
Without a tax ID or Social Security number the person cannot fill out the W-9; however, for non-US citizens a copy of the Visa or Passport is required. There is no other tax form that a non-USA citizen can complete.
The rule for non-resident alien payments is that 30% is withheld from the payment. Ramapo submits this to the IRS. The awardee will receive an IRS tax form 1042, and will have to file a return to possibly receive a refund of the amount withheld.
In some cases there is an agreement between the US and the country of the performer and there will be no withholding – however, this is something to be checked with the Ramapo Controller at Extension 7494 before submitting an honorarium.
Air travel – must be made by the performers themselves who are then reimbursed. Travel cannot be billed through the Roukema Center etc.
Lodging – International scholars who need overnight housing can consider the following:
DoubleTree by Hilton Hotel Mahwah
180 Route 17 South, Mahwah, New Jersey, United States 07430
Tel: 1-201-529-5880 Fax: 1-201-529-4767
Reservations must be made by the office of the Provost. Guests of Ramapo will receive special rates and do not pay room tax.
The following is an approximate cost for rooms:
Ramapo’s current rate is $129- Monday, Tues , Wed.
Regular rate this month is 179.00
Weekend rate is 102.00 for Ramapo
And ranges from 109-124.00 regular rate
At some point in the future, guest apartments on campus may become available but that is not expected before 2022.
Visas, and misc travel documents – should be discussed with Rajesh Adhikari, Assoc Dir International Students and Scholar Services, International Education, before any arrangements are made with the performer/scholar. Raj can be reached at:(201) 684-7567 – radhikar@ramapo.edu
Contract (PDF)
W-9 Form (PDF)
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