Skip to Office of the President site navigationSkip to main content

The President’s Advisory Council (PAC) Meetings:

PAC’s AY21-22 Meeting Schedule is TBA.

Q1. What is the President’s Advisory Council?

A1. Learn more about the PAC  from President Mercer’s Letter to the College on January 30, 2014 and the Council’s formally endorsed PAC Guidelines & Expectations. 

A2. At its November 2014 meeting, PAC endorsed the following purpose statement: The President’s Advisory Council is a forum for perspectives to be shared on issues of common interest, a sounding board on matters in development, and a vehicle to provide recommendations and advice to the College President.

At its November 6, 2019 meeting, the PAC endorsed the following Revised Purpose Statement: The President’s Advisory Council (PAC) is a forum for perspectives to be shared on issues of common interest, a sounding board on matters in development, and a vehicle to provide recommendations and advice to the College President. Further, PAC is responsible for the sustainability of institutional structures that facilitate shared governance.

Q2. What does PAC have to do with Shared Governance at Ramapo?

A2. PAC is a unique body at the College in that it is comprised of College faculty, staff, students, trustees, and community members. PAC is indeed an advisory body and, in 2019 it expanded its purpose statement to take on the responsibility of sustaining institutional structures that facilitate shared governance at the College.

BRIEF HISTORY OF PAC AND SHARED GOVERNANCE

April 2018

PAC DISCUSSES ITS ROLE FOLLOWING PRESENTATION OF REPORT OF THE TFSG

The Report of the Task Force on Shared Governance (TFSG) was presented to the President’s Advisory Council in April 2018 by members of the TFSG. At that meeting, discussion ensued among PAC members regarding whether or not the purpose of PAC should be changed as a result of the Report of the TFSG.

December 2018

PAC MOTIONS TO REVISE ITS PURPOSE STATEMENT TO REFLECT RESPONSIBILITY ASSOCIATED WITH RECOMMENDATIONS OF THE REPORT OF THE TFSG

PAC members voted in December 2018 to devote that month’s meeting to “Using PAC to Advance the Recommendations of the Shared Governance Task Force” and members of the TFSG were invited to return to PAC. The full TFSG was advised of this development and it was stressed that the presenters make very clear that PAC would be potentially responsible for building/maintaining the necessary infrastructure/recommendations to support shared governance, not to actually do the work of shared governance (in particular shared decision-making).

The TFSG members returned to PAC in December 2018 and led a presentation on the role PAC might play in advancing the recommendations of the Report. The presenters organized the 12 of 13 recommendations into three categories (collaboration, communication, and continuous learning) and engaged with PAC members in discussion of how PAC could be the vehicle that advances the recommendations.

Immediately following the presentation and discussion, the President’s Advisory Council advanced a motion with unanimous support to revise its purpose statement to reflect its role in advancing the recommendations of the Report of the TFSG.

February 2019

PAC WORKSHOPS SUBCOMMITTEE STRUCTURE

At its meeting in February 2019, PAC began wordsmithing the revision to its purpose statement and engaged in a workshop session to restructure PAC into subcommittees to address 12 of the Report’s recommendations. Three subcommittees and their assigned Report recommendations emerged:

COLLABORATION SUBCOMMITTEE

  • Recommendation 4: Mentorship for new members of representative bodies, with emphasis placed on effective representation within the context of that group.
  • Recommendation 6: All Stakeholder groups should be encouraged to designate a liaison to advise/report on matters pertaining to College-wide accreditation by the Middle States Commission on Higher Education.
  • Recommendation 7: Conduct regular joint meetings between Stakeholder leadership.
  • Recommendation 9: The College-at-large should actively support any effort by the Staff to establish a mechanism for representation in College governance.
  • Recommendation 10: Annual meeting of Stakeholder group leadership to engage candidly on shared governance events/issues from the preceding year and suggest changes that may improve shared governance moving forward.

CONTINUOUS LEARNING SUBCOMMITTEE

  • Recommendation 5: All Stakeholder groups should recognize Institutional Research as the College’s official resource for publicly available data and should be encouraged to make use of its data.
  • Recommendation 8: Establish an Annual Shared Governance Retreat
  • Recommendation 11: Biennial survey of the entire College on the state of Shared Governance at the College, soliciting suggestions for improvement; this will be followed by an open forum of the College.
  • Recommendation 12: Shared Governance decisions will be memorialized through documentation that includes the Decision-Making Plan that was devised between the representative groups (as outlined in the protocol section of the report), the decision that was made, and a rationale for that decision.

COMMUNICATION SUBCOMMITTEE

  • Recommendation 1: Make meetings more open and transparent.
    • Provide consistent advance notice of meeting agendas.
    • At the close of each meeting, explicitly set a list of takeaways so that liaisons/representatives report out consistent information to their respective constituent groups.
    • Review and/or adjust meeting management to ensure that the reporting out by liaisons or representatives is inclusive and adequate.
  • Recommendation 2: Maintain a centralized website with current information on all standing College committees and governance groups to include committee charges, membership, and in what capacity members serve.
  • Recommendation 3: Multi-channel dissemination of information about items currently under review.
November 2019

PAC APPROVES REVISED PURPOSE STATEMENT, ADVANCES SUBCOMMITTEE COCHAIR RESPONSIBILITIES

In November 2019, PAC approved the following addition to its purpose statement: “Further, PAC is responsible for the sustainability of institutional structures that facilitate shared governance.” At that same meeting, PAC moved to identify co-chairs of the three subcommittees and their responsibility to advance subcommittee work outside of PAC meetings. Co-chairs subsequently emerged for two of the three subcommittees.

2020 to Present

SUBCOMMITTEES BEGIN WORK AND SHARING PROGRESS REPORTS

In 2020, the co-chairs of the three PAC subcommittees began formally reporting at PAC meetings on the progress being made on the recommendations assigned to their respective subcommittees. These progress reports are captured in the PAC meeting minutes shared below.

Q3. Who serves on the President’s Advisory Council (PAC)?

A3. PAC is comprised of College faculty, staff, students, trustees, and community members. Contact your PAC representative: PAC-Membership-as-of-March 2021.

Q4. Who serves on the Shared Governance Subcommittees of the President’s Advisory Council?

Q4. Shared Governance Subcommittee Membership 

Q5. What is the President’s Advisory Council working on?

A5. Agendas and minutes of PAC meetings are routinely made available here. For more information, please contact your respective PAC representative or Brittany Williams-Goldstein in the Office of the President at bwillia1@ramapo.edu or (201)684-7609.

PAC AY2021-22

PAC AY 2020-21

PAC AY 2019-20

PAC Annual Report 2018-19 (PDF)

PAC Annual Report 2017-18 (PDF)

PAC Annual Report 2016-17 (PDF)

PAC Annual Report 2015-16 (PDF)

PAC Annual Report 2014-15 (PDF)