{"id":1871,"date":"2015-01-07T09:48:08","date_gmt":"2015-01-07T14:48:08","guid":{"rendered":"http:\/\/www.ramapo.edu\/hr\/?page_id=1871"},"modified":"2020-01-23T13:39:50","modified_gmt":"2020-01-23T18:39:50","slug":"position-review","status":"publish","type":"page","link":"https:\/\/www.ramapo.edu\/poerd\/policies-procedures-2\/position-review\/","title":{"rendered":"Position Review"},"content":{"rendered":"<h4>Position Review Policy and Procedures<\/h4>\n<h4 align=\"center\">POSITION REVIEW COMMITTEE (PRC)<\/h4>\n<p><strong>This policy and procedure is currently on hold and aligns with the hiring freeze for FY20. A new position review policy and procedure will be instituted for FY2021.<\/strong><\/p>\n<h4>Committee Charge<\/h4>\n<p>The Position Review Committee\u2019s charge is to analyze and review current and future staff positions in order to facilitate effective and efficient institutional staffing decisions based on established criteria.<\/p>\n<p>The PRC reviews the following types of staffing requests:<\/p>\n<ol start=\"1\">\n<li>New and replacement full and part-time positions (excluding faculty and Ramapo student hires)<\/li>\n<li>Temporary positions (including those hired through staffing agencies)<\/li>\n<li>Grant funded positions<\/li>\n<li>Graduate Assistants<\/li>\n<li>Reorganizations and reclassifications<\/li>\n<li>Counter-offers to bona fide offers of employment<\/li>\n<\/ol>\n<p>R<b>eview Criteria<\/b><\/p>\n<p><b>\u00a0<\/b>Each staffing request is reviewed within the context of the entire organization.\u00a0\u00a0The following criteria are considered during the review:<b>\u00a0<\/b><\/p>\n<ol start=\"1\">\n<li>Alignment with the College Strategic and Unit Plan<\/li>\n<li>Staffing Ratios<\/li>\n<li>Efficiency and effectiveness of staff utilization<\/li>\n<\/ol>\n<ol start=\"4\">\n<li>Impact of the position on the budget\n<ul>\n<li>Is the funding source identified?<\/li>\n<li>Should the budget for the position be reduced or increased?<\/li>\n<li>Should resources be allocated from another unit or position?<\/li>\n<li>Is the position designed to directly or indirectly increase revenues or reduce expenses?<\/li>\n<\/ul>\n<\/li>\n<li>Governmental mandates\/health and safety compliance issues.<\/li>\n<li>Existing or future redundancies?<\/li>\n<li>Alternative solutions to full-time\/12 months \u00a0(part-time; ten months; graduate assistant; elimination of the function; performing the function in another way, reallocating resources from another unit, etc.)<\/li>\n<li>Applicable benchmarking data within and outside of the institution<\/li>\n<\/ol>\n<p><b>Outcomes and Assessment <\/b><\/p>\n<p>The Position Review Committee makes recommendations to the President\u2019s Cabinet. \u00a0The Committee\u2019s effectiveness is measured by annual reports detailing the following: <b><\/b><\/p>\n<ol start=\"1\">\n<li>Impact on budget for reviewed position(s) (generally remained flat, reduced, or increased)<\/li>\n<li>Extent to which positions are projected to increase revenues and\/or reduce expenses<\/li>\n<li>Extent to which positions are aligned with the College Strategic and Unit Plans<\/li>\n<li>Trend of 3 Year Position Counts (IPEDS)<\/li>\n<li>Trend of 3 Year Salary Costs by Unit \u00a0(IPEDS)<\/li>\n<li>Trend of 3 Year Budgeted Salary to Actual Salary Costs for reviewed positions<\/li>\n<\/ol>\n<p><b>Membership<\/b><\/p>\n<p>Vice President for Administration &amp; Finance<\/p>\n<p>Chief Planning Officer<\/p>\n<p><span style=\"line-height: 1.5em\">Director of People Operations and Employee Resources Department (POERD)<\/span><\/p>\n<p>Chief of Staff to the President<\/p>\n<p>Academic Affairs Representative<\/p>\n<p>Manager with \u201cD\u201d classification (the PRC nominates 3 individuals to serve a two-year rotating term to the President) \u00a0Preferred qualifications:\u00a0 unit director with supervisory experience, at least 3 years\u2019 experience in higher education, demonstrated\u00a0\u00a0\u00a0\u00a0 ability to maintain confidentiality, ability to maintain objectivity and have an institutional perspective.<\/p>\n<p><b>\u00a0<\/b><b>Unit Director Responsibilities and <\/b><b>Process<\/b><\/p>\n<p align=\"center\"><b>Manager\/Requestor Actions<\/b><\/p>\n<p><span style=\"text-decoration: underline\">A. Vacancies and New Positions<\/span>:<\/p>\n<ol>\n<li>Consult with People Operations and Employee Resources Department (POERD) (HR) to discuss position, staffing plan and options.<\/li>\n<li>Complete the Staffing Requisition Form (please see Roger Jans X7231 regarding the staffing requisition form) \u00a0and obtain all required signatures as indicated in the instructions.<\/li>\n<li>Submit staffing request packet to HR and include the following:<\/li>\n<\/ol>\n<ul>\n<li>Completed Staffing Requisition Form<\/li>\n<li>New or updated job description for the position<\/li>\n<li>Current organizational chart including all full-time and part-time positions in the unit \u00a0(temporary positions, graduate assistants, student assistants)<\/li>\n<li>Letter of resignation from current incumbent when replacement is requested<\/li>\n<li>Memo addressing items 1-8 under <i>Review Criteria<\/i> as appropriate<\/li>\n<\/ul>\n<p>B. \u00a0\u00a0<span style=\"text-decoration: underline\">Reclassifications:<\/span><\/p>\n<ol>\n<li>Consult with HR on <a href=\"https:\/\/www.ramapo.edu\/poerd\/policies-procedures\/#reclassificationProceduresForUnclassifiedStaff\">reclassification procedures<\/a><\/li>\n<li>Complete required documents<\/li>\n<li>HR performs analysis and contacts hiring manager, unit head and\/or division head to schedule appointment to discuss findings<\/li>\n<li>HR forwards findings to the Position Review Committee (PRC) <a href=\"mailto:prc@ramapo.edu\">prc@ramapo.edu<\/a><\/li>\n<li>PRC reviews the request and forwards its recommendation to the President\u2019s Cabinet<\/li>\n<\/ol>\n<p>C. \u00a0Reorganizations:<\/p>\n<ol>\n<li>Consult with HR on reorganization procedures<\/li>\n<li>Provide a functional organizational chart of the unit, including full-time and part-time positions (temporary positions, graduate assistants, student assistants)<\/li>\n<li>Provide the current and proposed structure<\/li>\n<li>If the reorganization may result in positions being reclassified, HR performs the analysis<\/li>\n<li>HR forwards the proposal and its findings to PRC <a href=\"mailto:prc@ramapo.edu\">prc@ramapo.edu<\/a><\/li>\n<li>PRC reviews the proposal and HRs\u2019 findings and forwards its recommendation to the President\u2019s Cabinet<\/li>\n<\/ol>\n<p>D. \u00a0Bona Fide Offers of Employment:<\/p>\n<p style=\"padding-left: 30px\">1. Unit head submits to PRC <a href=\"mailto:prc@ramapo.edu\">prc@ramapo.edu<\/a>:<\/p>\n<p style=\"padding-left: 60px\">\u2022 Justification regarding the need to retain the employee<\/p>\n<p style=\"padding-left: 60px\">\u2022 Written confirmation of the offer and request to match the offer<\/p>\n<p style=\"padding-left: 30px\">2. HR provides comparative salary data and position analysis (as appropriate)<\/p>\n<p style=\"padding-left: 30px\">3. PRC reviews the materials and consults with unit\/division head and forwards its recommendation to the President\u2019s Cabinet.<\/p>\n<p>&nbsp;<\/p>\n<p align=\"center\"><b>PRC Actions <\/b><\/p>\n<ol start=\"1\">\n<li>Provide guidance on the PRC process, as needed<\/li>\n<li>Meets with the requestor<\/li>\n<li>Forwards recommendation to the President\u2019s Cabinet.<\/li>\n<li>VP of Administration &amp; Finance notifies the Unit, Division, and HR of Cabinet decision.<\/li>\n<li>Forwards relevant suggestions for the requesting Unit\u2019s consideration (when applicable)<\/li>\n<\/ol>\n<p align=\"center\"><b>Cabinet Actions<\/b><\/p>\n<ol start=\"1\">\n<li>Approve or reject the PRC\u2019s recommendation as presented; or<\/li>\n<li>Table discussion in order to consider additional data from division head.<\/li>\n<\/ol>\n<p align=\"center\"><b>Appeals<\/b><\/p>\n<p>In the case of disapproved actions, the requestor, Unit and Division head will be notified of the decision. The requestor must consult with the Unit and Division head regarding the Cabinet\u2019s decision.\u00a0 The appeal must be approved by the Unit and Division head and must demonstrate one or more of the following:<\/p>\n<p>(1)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 New information that was not available at the time of the original request,<\/p>\n<p>(2) \u00a0\u00a0\u00a0Clarification of information provided at the time of the original request,<\/p>\n<p>(3) \u00a0\u00a0\u00a0Any significant change in budget, program, or operational circumstances<\/p>\n<p>Appeals are submitted to <a href=\"mailto:prc@ramapo.edu\">prc@ramapo.edu<\/a>\u00a0.\u00a0 The PRC will review the appeal, <i>meet with the requestor,<\/i> and make a recommendation to the President\u2019s Cabinet.\u00a0The Cabinet\u2019s decision on appeals is final.<\/p>\n<p>12\/4\/13<\/p>\n<p>&nbsp;<\/p>\n<p style=\"text-align: center\"><a class=\"redButton button btn\" title=\"Policies \/ Procedures\" href=\"https:\/\/www.ramapo.edu\/poerd\/policies-procedures\/\">Back to\u00a0Policies \/ Procedures<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Position Review Policy and Procedures POSITION REVIEW COMMITTEE (PRC) This policy and procedure is currently on hold and aligns with the hiring freeze for FY20. A new position review policy and procedure will be instituted for FY2021. Committee Charge The Position Review Committee\u2019s charge is to analyze and review current and future staff positions in [&hellip;]<\/p>\n","protected":false},"author":338,"featured_media":0,"parent":1155,"menu_order":0,"comment_status":"open","ping_status":"open","template":"","meta":{"footnotes":""},"class_list":["post-1871","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.5 (Yoast SEO v28.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Position Review - People Operations and Employee Resources Department (POERD)<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.ramapo.edu\/poerd\/policies-procedures-2\/position-review\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Position Review\" \/>\n<meta property=\"og:description\" content=\"Position Review Policy and Procedures POSITION REVIEW COMMITTEE (PRC) This policy and procedure is currently on hold and aligns with the hiring freeze for FY20. 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