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The 36th New Jersey Employees Charitable Campaign is underway and an opportunity for you to select from over 750 participating charities, and provide financial support to their health, welfare, educational, and environmental programs.  We hope each employee of the College will consider making a donation through the NJECC by the deadline, Tuesday, December 21, 2021.


To:  Ramapo College Faculty and Staff From: Elaine Himmelberg                                                        NJECC Fund Coordinator, Human Resources

In a year that has been like no other, we’ve all faced challenges and seen the continued need for assistance in our own communities, throughout our country and around the world.  The pandemic has created financial, medical and social changes that have touched us all.  The 750 charities featured in the New Jersey Employees Charitable Campaign offer financial assistance with such things as the environment, chronic disabilities, food insecurity, education, homelessness and so much more.

The New Jersey Employees Charitable Campaign is more important than ever, especially now as our communities have experienced the harsh realities of COVID-19 and we begin to return to normalcy.  We hope you will consider supporting one or more of the approved charities featured in our resource guide.  It’s as easy as logging on to clicking on the “Donate Now” and making your pledge.

This year, in addition to pledging through payroll deduction, you also have the choice to send a check along with a paper pledge card, or you may use your credit card when you make your pledge online. If you wish to designate a specific organization to receive your donation you must donate a minimum of $52 for the year.

Payroll Deduction – The amount you choose to contribute will be deducted from your pay.  You may choose to designate which organization receives your contribution or you may choose to make an undesignated donation. If you choose to designate to an agency or organization, you will find the appropriate information and codes in the Employee Charitable Campaign Code Book/NJECC Minimum designated contribution is $52 per year

  • 12 month employees – 26 pay periods ($2 per pay)
  • 10 month employees – 22 pay periods ($2.37 per pay)

Paper Pledge cards and code books are available by emailing or calling extension 7498

However, you may prefer using germ-free digital donor engagement:

  • Visit the NJECC online giving website:
  • Click on “login instructions” and you will find a PowerPoint presentation that will guide you through the process
  • Click “Sign in” from the top right corner of the site.
  • Choose your business unit, which is Ramapo College of NJ
  • Organizations with independent payrolls should check with your NJECC Employee Coordinator for their ID number. You may use your Ramapo ID number.
  • Once you have logged in (and verified your registration if you are new this year), you will be taken to the pledge site home page. Your username will display in the upper right-hand corner now that you are logged in.
  • Click the “Donate Now” button (or select “Pledge Now” from the navigation menu) to start the donation process.

All pledges must be submitted by Tuesday, December 21, 2021. 

If you have any questions, or need clarification, please do not hesitate to contact me at extension 7498 or


Weekly Covid-19 testing is required of employees with an on campus presence who have not shared their vaccination status with the Human Resources Department.  Visit Healthcare has partnered with Ramapo College to provide on-site COVID-19 testing in order to make your return to campus, and on campus work experience, as safe as possible.

We have designated Mondays from 2:00 pm-6:00 pm, Tuesdays from 1:00 pm-6:00 pm and Thursdays from 8:00 am-12:00 p.m. as testing days.   Testing will be held in the lower level of the Overlook.

Please sign up on the Visit Healthcare patient portal at the link below:

Employees are required to input all health insurance information (such as Health Care provider name, member ID and group number) in the appropriate fields. Please use your Ramapo email rather than your personal email. Please make sure that the images that you upload are clear and visible. Feel free to email Visit Healthcare at with any questions regarding the portal sign up.

Schedule Appointments (Please note this must be done weekly)

Upon arrival to the testing site, we ask that all employees have their Ramapo College ID or other form of ID handy for verification purposes. As for the rest, Visit Healthcare will ensure a fast seamless testing process.

Please reach out to the Human Resources Department at ext. 7507 or 7782 if you need any support with the registration or scheduling process.

If you have been vaccinated and have not provided your vaccination documentation to Human Resources, please do so by email to

If you have tested positive for Covid 19, you will be exempt from testing for 90 days from the date symptoms began or from the date of positive test if you did not have symptoms. If this is the case, please provide a copy of positive covid test results to and request exemption from testing.

If you will not be on campus due to vacation or remote work operations please notify Joanne Ehlermann, or Jill Brown



The Sick Leave Benefit:

Under the Sick Leave Law, Eligible Employees earn sick leave at the rate of one-hour for every 30 hours worked, up to a maximum of 40 hours of earned sick leave per benefit year. The benefit year commences on January 1 and ends December 31. For example, an Eligible Employee who works five hours on Monday, Wednesday and Friday earns one-hour (1) of earned sick leave after working two weeks, or 30-hours.

Eligible employees commenced accruing earned sick leave on October 29, 2018, or on their first day of employment, whichever is later (“Accrual Start Date”). Eligible employees are eligible to use earned sick leave accrued under the Sick Leave Law on February 26, 2019, 120 days after their Accrual Start Date and may carry-over up to 40 hours of leave per benefit year.

Eligible Employees:

The Sick Leave Law extends earned sick leave benefits to employees who were not previously entitled to this benefit — in particular, Adjuncts, hourly, temporary employees, and student workers are now eligible. The Sick Leave Law does not apply to College employees who already receive paid sick leave.

Uses of Sick Leave:

Eligible employees may use earned sick leave to take time off when: an employee/family member needs diagnosis, care or treatment or recovery from an illness, or preventive medical care; an employee/family member has been a victim of domestic violence and needs time for treatment, counseling, or to prepare for a court proceeding; an employee needs to attend to a school-related conference or meeting, or; the College closes due to a public health emergency. Please note, sick leave accrued under the Sick Leave Law may not be used for bereavement.

Notify your Supervisor that you will be taking sick time for one of the eligible reasons listed above.

To take sick time, enter your sick hours using the Paid Sick Leave Code on your timesheet once you sign on to submit your weekly hours.

You may view your available sick leave balance at any time in Web Self-Service by clicking Leave Balances under the Employee tab in Web Self-Service.

Additional Information:

Please review the NJ Earned Sick Leave FAQS and the Notice of Employee Rights from the New Jersey Department of Labor and Workforce Development.


Click here for more information.


For budget year FY2020, a hold is being placed on overnight travel. This includes travel to seminars, conferences, workshops and events with the benefit of professional development, industry best practices, and trends. To ensure all travel meets the below criteria, the required travel pre-approval remains mandatory. Employee failure to secure pre-approval will result in non-reimbursement for travel costs.

Effective July 1, in order to be approved for overnight travel, the request must meet the following criteria:

  • Attendance required by a regulatory body for College compliance (i.e. Accreditations, NCAA)- employee must provide proof of regulatory requirement and how attending the event/conference will meet that requirement.
  • Professional licensing, certifications, and other contractual professional requirements– employee must provide proof of educational requirement and how the conference meets that requirement. This requirement must be necessary for the employee’s current position.
  • Recruitment– Trips for the purpose of student recruitment (including Athletic recruitment). The trip must be approved by the Director of Admissions and respective VP as a valid College recruitment trip.
  • Athletics- The employee is required and essential for team travel (i.e. Coach and assistant coach).
  • Fully funded grant travel (internal or external)– Partially grant funded trips where the College is to pay the balance will not be approved, unless it meets one of the other categories mentioned within this policy.
  • Chaperone– Employee is identified as the chaperone on a student trip
  • Faculty Presenters– If presenting at a conference in a scholarly capacity and travel expenses are included as part of the presentation
  • Faculty Scholarly Achievements – Defined as scholarly growth and achievements, research, artistic activities and academic accomplishments. At the discretion of the Provost based on the overall benefit to the College and its students.

To compensate and stay abreast of industry best practices and continue professional development, employees are encouraged to attend online webinars and seminars as well as local events/conferences. In addition, the College’s resources within the Learning and Development Office of Human Resources and the Instructional Design Center should be used to enhance campus-wide development.


Effective July 1, 2019, and until further notice, all vacant non-faculty positions are subject to a hiring freeze at the College.  Positions that have already been approved and are currently being searched are not affected by this action.

Hiring Freeze

The hiring freeze applies to all non-faculty positions, including temporary and part-time positions.  Provisional positions fully funded by a granting agency are excluded from the hiring freeze, but are subject to standard Position Review Committee process.  Student workers and work study students are not subject to this action.

Exceptions under the Hiring Freeze

If a position is determined by the division to be critical to the operations of the College, a Hiring Freeze Exception Reqest Form must be completed and submitted to Human Resources (HR).  The Form will be reviewed by HR for accuracy and then submitted to the Hiring Freeze Committee, which consists of the College President or his designee, Vice President /Legal Counsel and the Director of Internal Audit.  This Hiring Freeze Committee will review all requests, supporting documentation, and approve or deny the request.  The determination will be shared with the division’s Vice President and Human Resources.

Human Resources will take no action without the completion and documentation of this process.



Preventing child abuse and promoting the safety and welfare of students and minors on our campus is the responsibility of every member of the community. As an institution, we review our existing policies and procedures periodically to ensure that effective controls are in place at Ramapo College. This includes having reporting mechanisms in place should any person have reason to believe that a child participating in any of our programs, or visiting our campus, may be a victim of child abuse or other related inappropriate conduct.

Any employee or person having reasonable cause to believe that a child has been subjected to abuse or acts of abuse should immediately report this information to the State Central Registry (SCR) at 1-877 NJ ABUSE (1-877-652-2873).  If the child is in immediate danger call 911 or Ramapo Public Safety at extension 6666, and then the Registry. A concerned caller does not need proof to report an allegation of child abuse and can make the report anonymously.  Useful information from the NJ Department of Children and Families is provided at this link:

If you have any questions about your duty to report child abuse, please contact the Department of Public Safety at (201) 684-6666.

For more information please visit the Department of Children and Families web site at:


Routine checkups and screenings can help you avoid serious health problems, allowing you and your doctor to work as a team to manage your overall health, and help you reach your personal health and wellness goals.

What is Preventive Care?

Preventive care focuses on maintaining your health, and establishing your baseline health status. This may include immunizations, vaccines, physical evaluations, lab work, x-rays and medically appropriate health screenings. During your preventive visit, your doctor will determine what tests or screenings are appropriate for you based on many factors such as your age, gender, overall health status, personal health history and your current symptoms or chronic health concerns.

Click the link to access the Preventive Health Guidelines for both Children and Adults. Preventive_Health_Guidelines



Effective January 1, 2020 the annual contribution limit for both 403(b) tax-sheltered annuities and 457(b) deferred compensation plans (pretax and Roth contributions) is  $19,500.  In addition, employees who are age 50 and over may contribute an additional $6,500 annually per plan.  For those eligible employees who are within 3 years of retirement age as stated in the plan there may be the potential take advantage of the enhanced catch-up provision.

Employees under age 50 before December 31, 2020 may defer up to $39,000 in 2020 between the plans.  Employees age 50 or older before December 31, 2020 may defer up to $52,000 in 2020 between the plans.

If you wish to increase your current contribution level for year 2020 or you would like to review your current withholding percentage please contact Johnie Burton (ext. 7230) to schedule an appointment.  We highly recommend that you review your pay stubs on an ongoing basis to track your year- to- date deferrals which may vary with any salary fluctuations. We also recommend that you meet with your plan representative on an annual basis to review your account status.  A schedule of meeting dates is available on the Benefits webpage at the following link under “Save the Date” tab:  link


Members of the Public Employees Retirement System (PERS) and the Alternate Benefit Program (ABP) may waive their non-contributory group life insurance over $50,000 to avoid federal and state tax liability.  Any member who waives the non-contributory life insurance must waive the total amount of coverage in excess of $50,000. Waiver forms are available at:

The Division of Pensions and Benefits must receive waivers on or before December 31 to be effective January 1 of the next calendar year.  A copy of the waiver should also be sent to the Benefits Office.