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If you are currently claiming an exemption from federal or state tax withholding and wish to do so again in calendar year 2018, you must complete new W4 Employee’s Withholding Allowance forms for both federal and state.  Please submit them to the Payroll Office no later than January 31, 2018.  If a form is not submitted, the Payroll Office will automatically withhold at the single/0 exemption rate beginning with the pay date of February 9, 2018 for faculty/staff and February 16, 2018 for students.

If a recent marriage, divorce, separation or dependent change has occurred, you may need to consider a revision to your tax withholding allowances.  W4 forms are available at or in the Payroll Office.

CAUTION:  Please carefully review your tax liability before claiming exempt from state or federal withholding.



The posting of election campaign material in State offices or other workplaces is strictly prohibited. Equally, the distribution of election material in State offices or other workplaces is also strictly prohibited. In general, no State employee may engage in any political activity during working hours. These prohibitions are found under the various State contracts, N.J.S.A. 11A: 2.23 and N.J.A.C. 4A: 10 – 1.2.

Electioneering/campaigning is prohibited on State property and during working hours. Electioneering/campaigning includes solicitation. Therefore, we prohibit the distribution of any type of election campaign, or solicitation material in State buildings or on State time.

In addition, the State mail system, electronic mail system, local distribution systems, paycheck distribution systems, or any type of public address system may not be used as means of distributing election campaign, or solicitation material or information. Individuals or unions that engage in electioneering will be told to cease such activities or leave the premises. Any individuals who enter State premises and engage in electioneering will be escorted out of the building.

Therefore, State employees posting or distributing campaign or solicitation material in State offices or other workplaces or via State distribution systems or otherwise engaging in political activities during working hours may be subject to discipline.



SHBP Health, Dental and Tax$ave payroll deductions for 10-month employees

In order for employees in 10-month positions (working from September 1st to June 30th) to maintain State Health Benefits Plan (SHBP) coverage during the summer months extra deductions will commence in the June 16, 2017 pay.  Please see below for the 10-month deduction schedule –

10-Month Deduction Schedule 2017

10-month employees who do not return to eligible employment on September 1st will continue coverage through August 31, 2017 and will receive COBRA notification and enrollment information for the option to elect COBRA coverage.

Public Employees’ Retirement System (PERS) – Pension contribution Increase effective July 1, 2017

In 2011, the New Jersey Legislature passed Chapter 78, P.L. 2011 stipulating that the PERS employee contribution percentage will increase each year over a 7-year period from 2011 to 2018. The new PERS employee contribution will increase to 7.34% from 7.20% effective in the pay dated July 14, 2017 (RB14). The PERS contribution percentage is applied to your base salary to determine your pension contribution and deducted from your pay on a pre-tax basis.

IFPTE Payments

  1. The 1.75% contractual across- the-board salary increase for IFPTE members will be effective the first full pay period of July 2017, RB 15, with a pay date of July 28, 2017.
  2. Clothing allowance will be paid to eligible IFPTE employees effective on RB 17, August 25, 2017.
  3. Full-time IFPTE employees active on payroll as of July 1, 2017 who earn less than $39,900 in base salary as of June 30, 2017, will receive a pre-tax cash bonus (not included in base salary) equal to the difference between $698.50 less,  the product of multiplying their current salary times 1.75%.


Threshold Amount                                          $39,900 X 1.75%=$698.25

Employee’s Salary as of June 30, 2014        $25,000 X 1.75%=$437.50

                                                                                       Differential $260.75

4.Employees not eligible for increments during the period of July 1, 2015 through July 21, 2017 shall receive a pre-tax cash bonus of $450 on or    about July 31, 2017 (not included in base salary.) This payment is not applicable to employees hired after July 1, 2015. )

Change in the number of working days and Pay Periods for Fiscal Year 2018 (FY18)

The number of working days for 12-month employees for Fiscal Year 2018 will be 260. The number of working days for 12-month employees was 261 in Fiscal Year 2017. The number of working days for 10-month employees for Fiscal Year 2018 will be 216. The number of working days for 10-month employees was 217 in Fiscal Year 2017. Therefore, 12-month employees will have 26 pay periods and 10-month employees will have 21.6 pay periods in FY18. The first pay period in Fiscal Year 2018 will be the pay dated July 14, 2017 (RB14).


Preventing child abuse and promoting the safety and welfare of students and minors on our campus is the responsibility of every member of the community. As an institution, we review our existing policies and procedures periodically to ensure that effective controls are in place at Ramapo College. This includes having reporting mechanisms in place should any person have reason to believe that a child participating in any of our programs, or visiting our campus, may be a victim of child abuse or other related inappropriate conduct.

Any employee or person having reasonable cause to believe that a child has been subjected to abuse or acts of abuse should immediately report this information to the State Central Registry (SCR) at 1-877 NJ ABUSE (1-877-652-2873).  If the child is in immediate danger call 911 or Ramapo Public Safety at extension 6666, and then the Registry. A concerned caller does not need proof to report an allegation of child abuse and can make the report anonymously.  Useful information from the NJ Department of Children and Families is provided at this link:

If you have any questions about your duty to report child abuse, please contact the Department of Public Safety at (201) 684-6666.

For more information please visit the Department of Children and Families web site at:


Routine checkups and screenings can help you avoid serious health problems, allowing you and your doctor to work as a team to manage your overall health, and help you reach your personal health and wellness goals.

What is Preventive Care?

Preventive care focuses on maintaining your health, and establishing your baseline health status. This may include immunizations, vaccines, physical evaluations, lab work, x-rays and medically appropriate health screenings. During your preventive visit, your doctor will determine what tests or screenings are appropriate for you based on many factors such as your age, gender, overall health status, personal health history and your current symptoms or chronic health concerns.

Click the link to access the Preventive Health Guidelines for both Children and Adults. Preventive_Health_Guidelines


The recently adopted Motor Vehicle Policy requires individuals that drive College vehicles/golf carts complete a defensive driving course every three years.  This is in addition to the requirement of obtaining an annual driver’s abstract for each employee who drives College vehicles/golf carts.  The Department of Human Resources and Environmental Health/Safety Department are offering on-campus defensive driving courses and will launch an online version shortly.  Either the online or classroom training is required – you do not need to complete both courses.    The Human Resources Department must have run and received a satisfactory driver’s abstract before an employee can be eligible for defensive driving training.  Please contact Human Resources with any questions at x7506 or email

ON-CAMPUS TRAINING (A 6-hour classroom session)

New Jersey residents attending the on-campus course have the option to pay a $10 fee to receive a 2 point reduction from their motor vehicle record and/or request an insurance discount (this fee cannot be expensed to the College).  Individuals should contact the New Jersey Division of Motor Vehicles (609-292-7500) prior to the training if you have questions about points on your license, as well as your insurance company to verify eligibility for an insurance discount.   Please note that prior supervisor approval is required as this training program is a 6-hour course.

Course Dates/Times:

March 6, 2018 (SC158) 9:00 a.m. – 3:00 pm & April 25, 2018 (E212) – 9:00 a.m. – 3:00 p.m.

Register at:  link


The online training will be available shortly.


Effective January 1, 2017 the annual contribution limit for both 403(b) tax-sheltered annuities and 457(b) deferred compensation plans (pretax and Roth contributions) is unchanged at $18,000.  In addition, employees who are age 50 and over may contribute an additional $6,000 annually per plan.  For those eligible employees who are within 3 years of retirement age as stated in the plan there may be the potential take advantage of the enhanced catch-up provision.

Employees under age 50 before December 31, 2017 may defer up to $36,000 in 2017 between the plans.  Employees age 50 or older before December 31, 2017 may defer up to $48,000 in 2017 between the plans.

If you wish to increase your current contribution level for year 2017 or you would like to review your current withholding percentage please contact Valerie Hunter (ext. 7502) or Johnie Burton (ext. 7230) to schedule an appointment.  We highly recommend that you review your pay stubs on an ongoing basis to track your year- to- date deferrals which may vary with any salary fluctuations. We also recommend that you meet with your plan representative on an annual basis to review your account status.  A schedule of meeting dates is available on the Benefits webpage at the following link under “Save the Date” tab:  link


Members of the Public Employees Retirement System (PERS) and the Alternate Benefit Program (ABP) may waive their non-contributory group life insurance over $50,000 to avoid federal and state tax liability.  Any member who waives the non-contributory life insurance must waive the total amount of coverage in excess of $50,000. Waiver forms are available at:

The Division of Pensions and Benefits must receive waivers on or before December 31 to be effective January 1 of the next calendar year.  A copy of the waiver should also be sent to the Benefits Office.


NJ Well is new employee wellness program designed to help actively employed members of the State Health Benefits program live a healthy lifestyle.

Whether you are currently living a healthy lifestyle or just starting down the road to wellness, there are activities for everyone at every fitness level that will help you and your spouse or partner earn up to $250 each in 2017! Information collected by your health plan (Aetna or Horizon Blue Cross Blue Shield of New Jersey) is completely private and will not be shared with your employer.

Participate in NJWELL and earn up to 725 points by completing the Biometric Screening, Health Assessment, and some additional health screenings and/or activities before October 31, 2017. You and your spouse/partner can each earn a $250 MasterCard/Visa® Prepaid Card and/or retail gift card! Learn more about what’s new for 2017:

Click on the links below to participate:

  • Biometric Screening — All participants must register for the portal, using the registration key of NJWELL, to access their options for a Biometric Screening.
    • AETNA MEMBERS: There are two ways to obtain a Biometric Screening:
      • Schedule an appointment with your physician to complete your Biometric Screening and earn 100 points. If your visit also includes an annual physical exam, you will earn an additional 50 points. Download the Physician Results Form and take it with you to your appointment for completion. Submit the form through the portal;
      • OR schedule an appointment for a no‐cost Biometric Screening at Quest Diagnostics using the portal. There is no fasting required and you may take any regularly scheduled medications as usual.
    • HORIZON MEMBERS: Schedule an appointment with your physician to complete your Biometric Screening and earn 100 points. Download the Physician Results Form and take it with you to your appointment for completion. Submit the form through the portal. If your visit also includes an annual physical exam, you will earn an additional 50 points.
  • Health Assessment — Visit your health plan’s online portal and complete your health assessment (100 points):

Aetna members click here

Horizon members click here

Any additional questions can be addressed to the Benefits Office at extension 7502 or 7230.