Summer Four-Day Flex Workweek 2020 and Vacation Carry Over
Human Resources is happy to report that the summer four-day flex workweek program will be in effect from the week of May 18, 2020 through and including the week of August 10, 2020. The first Friday off will be May 22, 2020 and the last Friday off will be August 14, 2020.
In addition, we are also allowing employees to carry over an additional 5 days of vacation time. As a result of the impact of COVID-19, the College has decided that employees can carry over an additional week, or five days, of their unused vacation time. For staff who earn time on a fiscal year basis this time should be used by September 30, 2020. For staff who earn time on a calendar year basis, this time should be used by March 31, 2021. All other terms and conditions of vacation policy and the vacation carryover policy apply.
The following provisions will apply for summer 2020:
- The daily schedule for most employees working 35 hours a week will be 8:00 a.m. to 5:15 p.m. Monday through Thursday, with one-half hour for lunch (and two fifteen-minute breaks for classified staff).
- Any deviation from the work schedule described above requires formal approval through the College’s Flexible Work Arrangements Policy: link
- Time and attendance reporting for flex work weeks (except for 40-hour workweek employees) should reflect an 8.75 hour day – Monday through Thursday.
Exceptions to these hours are:
Memorial Day Week: The College will be closed for Memorial Day, Monday, May 25 and Friday, May 29th. The work schedule for that week – Tuesday, Wednesday and Thursday will be 8:00 a.m. to 5:45 p.m. The time and attendance reporting for this week (except for 40-hour workweek employees) should reflect a 9.25 hour day (Tuesday, Wednesday & Thursday). Keep in mind if you take off on Tuesday, Wednesday or Thursday of this week, the hours should be reflected as 9.25. If you are planning on taking off the entire week of May 25th, please reach out to Human Resources for further timesheet instructions.
July 4th Week: Since July 4th falls on a Saturday, the holiday will be observed on Friday, July 3rd, normal business hours of 8:30 a.m. – 4:30 p.m. will be held on June 29 – July 2nd, 2020.
Employees should work the specified hours as noted and unit heads must ensure the integrity of time and attendance reporting. Employees with 40-hour workweeks will not be affected by these changes.
Please note that compensatory time will not be earned on flex Friday’s so adjust your schedule accordingly as necessary with consultation with your supervisor.