{"id":2119,"date":"2025-08-05T11:17:03","date_gmt":"2025-08-05T15:17:03","guid":{"rendered":"https:\/\/www.ramapo.edu\/budget\/?page_id=2119"},"modified":"2026-01-27T15:25:43","modified_gmt":"2026-01-27T20:25:43","slug":"transfers-journal-entries","status":"publish","type":"page","link":"https:\/\/www.ramapo.edu\/budget\/transfers-journal-entries\/","title":{"rendered":"Budget Transfers &amp; Journal Entries"},"content":{"rendered":"<h4>Budget Transfers &amp; Journal Entries<\/h4>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li><a href=\"https:\/\/www.ramapo.edu\/budget\/wp-content\/uploads\/sites\/85\/2026\/01\/Account-Codes-01-27-26.pdf\" target=\"_blank\" rel=\"noopener\">Revenue &amp; Expense Account Codes<\/a><\/li>\n<li><a href=\"https:\/\/www.ramapo.edu\/budget\/wp-content\/uploads\/sites\/85\/2019\/06\/Updated-Software-Memo.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Software Memo<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<hr \/>\n<h4>What is a FOAP?<\/h4>\n<p>This is an acronym for the accounting code block (budget number). The budget number consists of four components: Fund, Organization, Account, Program.<\/p>\n<p>FUND &#8211; a 5-digit code that is required on all transactions and identifies the funding source (e.g. 10001).<\/p>\n<p>ORGANIZATION or ORG &#8211; a 5-digit code, short for organization code, which identifies the budgetary unit (department) responsible for managing the funds. Organization codes closely follow the organizational structure of the College. In Adaptive, orgs\/organizations are known as levels.<\/p>\n<p>ACCOUNT &#8211; a 4-digit code that defines the type of expense or revenue type (e.g. 7001). The listing of account codes can be found <a href=\"https:\/\/www.ramapo.edu\/budget\/wp-content\/uploads\/sites\/85\/2026\/01\/Account-Codes-01-27-26.pdf\" target=\"_blank\" rel=\"noopener\">here<\/a>.<\/p>\n<p>PROGRAM &#8211; a 2-digit code which defines the program category under which a particular unit budget falls such as Instruction (10), Academic Support (40), Student Services (50), Institutional Support (60), Physical Plant (70), and Auxiliary (90).<\/p>\n<h4>What is the difference between a budget transfer and a journal entry?<\/h4>\n<p><strong>Budget Transfers<\/strong><\/p>\n<ul>\n<li>Affect available funding in the \u201cAdjusted Budget\u201d column of the financial data<\/li>\n<li>Can only be made between accounts within the same fund (e.g. from fund 10001 to 10001 NOT from fund 32001 to 10001)<\/li>\n<li>Cannot be made for transactions between the College, any Auxiliary, Agency or Foundation accounts. Examples of Auxiliary accounts are Residence Life, Food Services, Special Events &amp; Conferences, etc\u2026<\/li>\n<li>Please refer to the <a href=\"https:\/\/www.ramapo.edu\/budget\/wp-content\/uploads\/sites\/85\/2026\/01\/Account-Codes-01-27-26.pdf\" target=\"_blank\" rel=\"noopener\">Account Codes Listing<\/a>, <strong>only accounts that ARE <\/strong>highlighted can be used for budget transfers<\/li>\n<\/ul>\n<p><strong>Journal Entries<\/strong><\/p>\n<ul>\n<li>Affect \u201cYTD Activity\u201d (or the actual) column of the financial data<\/li>\n<li>Cannot be made to or from account 7001 because it is a budget account<\/li>\n<li>Please refer to the <a href=\"https:\/\/www.ramapo.edu\/budget\/wp-content\/uploads\/sites\/85\/2026\/01\/Account-Codes-01-27-26.pdf\" target=\"_blank\" rel=\"noopener\">Account Codes Listing<\/a>, <strong>only accounts that ARE NOT <\/strong>highlighted can be used for journal entries<\/li>\n<\/ul>\n<h4>Who should I email to request a budget transfer or journal entry?<\/h4>\n<p>For <strong>budget transfers<\/strong>, please email <a href=\"mailto:budget@ramapo.edu\">budget@ramapo.edu<\/a> with a <em>from<\/em>\u00a0and\u00a0<em>to<\/em>\u00a0FOAP and include a detailed description, up to 35 characters.<\/p>\n<p>For <strong>journal entries<\/strong>, please email <a href=\"mailto:accounting@ramapo.edu\">accounting@ramapo.edu<\/a>\u00a0with a\u00a0<em>from<\/em>\u00a0and\u00a0<em>to<\/em>\u00a0FOAP and include a detailed description, up to 35 characters.<\/p>\n<h4>Who do I contact for questions regarding a chargeback?<\/h4>\n<p>For questions regarding chargebacks related to copiers, official reception, pre-paid cell, print shop charges and postage, you can email <a href=\"mailto:Accounting@ramapo.edu\">accounting@ramapo.edu<\/a> for assistance.<\/p>\n<h4>What is the turnaround time for a budget transfer?<\/h4>\n<p>If the correct FOAPs are provided, the process will usually be completed within 24 hours after receipt of initial request. The Budget Office will e-mail units after the budget transfer is posted in Banner Finance.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Budget Transfers &amp; Journal Entries Revenue &amp; Expense Account Codes Software Memo &nbsp; What is a FOAP? This is an acronym for the accounting code block (budget number). The budget number consists of four components: Fund, Organization, Account, Program. FUND &#8211; a 5-digit code that is required on all transactions and identifies the funding source [&hellip;]<\/p>\n","protected":false},"author":536,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-2119","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.5 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Budget Transfers &amp; Journal Entries - Budget and Fiscal Planning || Ramapo College of New Jersey<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.ramapo.edu\/budget\/transfers-journal-entries\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Budget Transfers &amp; Journal Entries\" \/>\n<meta property=\"og:description\" content=\"Budget Transfers &amp; Journal Entries Revenue &amp; Expense Account Codes Software Memo &nbsp; What is a FOAP? 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