Templates
Using the Templates Included
The website supplies a number of templates designed to make creating new documents and communications easier. All of the templates supplied are to be used with Microsoft Word®. Make sure you are using the correct template for your needs.
Whenever you use one of the templates provided you should do the following:
- Start by saving the file with a new and unique name to your own hardrive.
- Work on the new file only on your hard drive.
- Customize any copy specific to your document. Most of these templates have areas of generic copy (phone numbers, unit titles, etc.) that will need your specific information.
All of the templates use standard sizes and formats. These formats are intended to allow ease of use and cost efficiency by staying within standard sizes. In some cases standardization is obvious as in an 8.5" X 11" letter.
In all cases these templates were intended to make design decisions easy and adaptable. They were not intended to represent the only options available.
If you do use other than the standard templates provided, consult the Department of Publications and Advertising beforehand about the dimensions you propose to ensure that they will work within your budget and timeframe.
Style Sheet Basics
The style sheets are built into the templates and are intended to make document creation easier and more methodical, but they only work if you use them. |
Style sheets are preprogrammed commands for adding emphasis or creating basic headlines and subheads within a given document. Appropriate style sheets are built into the templates and are intended to make document creation easier and more methodical, but they only work if you use them.
Where applicable the style sheets have names, which tell what they are for (i.e. "Address line"). In most cases they are simply labeled in general terms ie."Head," "Subhead" and the like. These style sheets are intended as starting points for everyday use, not as the be all, and end all.
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Fax Template
The Fax Template is built in Microsoft Word®. It is prepared so that you can open the template, input the information that is specific to the fax you want to send, and print it out. The College logo, and fax confidentiality statement are already imbedded in the document.
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Letter and Memo Templates
The Letter and Memo templates are Microsoft Word® documents formatted to write a letter or a memo that will then be printed out onto Ramapo College letterhead.
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