Photo

My Ramapo / Luminis Guide

My Ramapo Introduction

My Ramapo (Luminis) portal is the Ramapo College Intranet. Users can access secure information from Web Self-Service (Web for Faculty, Students, Employees, Finance), e-mail, calendar, groups and course tools. Additional non-secure information is available including links to important information and resources. My Ramapo is a communication tool that allows users with Ramapo e-mail access the ability to receive and send customized information according to their role, i.e. student, faculty, employee.

A Ramapo e-mail account is required for access to this system. If you have not activated your e-mail account, follow the link below to complete the process.

Activate New E-mail / My Ramapo Accounts

Password Changes. You should update your password every few months to protect access to your secure information. Follow the link below to process the password update. Please remember, passwords cannot be a dictionary word, must contain numbers and letters, and must have at least six characters.

Password Changes


Instructions

Logging In

You must have:

  • A computer equipped with a Web browser and an Internet connection.
    (Browsers: Windows – Internet Explorer, FireFox, Safari. Macintosh – Firefox, Safari)
  • A Ramapo User Identification or Login Name and Password. User name and password are the same for both My Ramapo and e-mail.

My Ramapo Login Procedure

Open a supported Internet browser.

Enter the URL: http://www.ramapo.edu/communications

In the Secure Access Login box on the right side of the page below the photo, enter your user name and password and click Login. Once you log in the system will display your homepage tab.

What to expect. When you first log in to the system, you will see the My Ramapo homepage tab and other tabs (pages) with content in channels. This layout has been created with content relevant to your specific role (student, faculty, etc.). The homepage tab has locked content channels. You may add a new tab page (URL or Web page) to your personal layout and populate them with available content channels. Some users have added tabs containing their favorite Website.

Navigation Bar. You will see your personal navigation bar across the top of each tab page.  Consider this navigation bar your roadmap to accessing the various points of interest within the system. The navigation bar consists of two main areas of navigation: the tabs, which will give you access to different sections of content, and the applications, and several icons on the top right-hand side of the page (e-mail, calendar, groups, logout and help).

Logging Out. Remember to log out so others cannot access your account, especially if you are at a computer lab. Accounts timeout from inactivity after 60 minutes.

Customizing

Interface and Layout. The My Ramapo system user interface is based on a tabs-and-columns structure. When you create a new tab page (URL or Web page), you will find a default layout providing three columns for your content channels. You can add columns to your tab page to suit your needs or stick with the system three-column default. Some pre-populated tab pages allow the user to reconfigure the layout, delete content channels, add new content channels and even add new columns. The tab and channel customization is similar to other Web products like Google News or MyYahoo.

Tab Pages. Tab pages can display individualized content channels or world-wide-websites customized to your role. Faculty will see different tab pages than students. Beyond the My Ramapo tab homepage might see My Courses, Tech Connect, OrgSync, etc.

Channels. Users obtain content through channels. Channels contain a bold rule, and each contains a title and a tool bar. In general, channels provide at-a-glance information with click through that links to expanded information. Some channels include: personal announcements, campus announcements, my calendar, upcoming events, campus schedule/hours, resources, committees, important information, Ramapo news and links to Moodle, Alert Me Now and Self-Service.

The tool bar may provide options such as the ability to delete some channels during your current online session, maximize the channel, minimize the channel (thereby removing the text but preserving the title), or even get help topics about the channels.

Adding a Tab Page / Content Channels. Select Content/Layout from the upper right set of links on the navigation bar. Select Add a Tab from the right side of the screen. Follow the steps for adding a new tab page. First name the Tab page. If you are assembling content channels in columns, select the type of page as Traditional. If you wish to pull in a favorite Web page, then select Framed – URL. In this case, please type in the full Web address of the site (i.e. http://www.ramapo.edu). You should select a position (order) for this new tab page. You can make it the second, third or even last tab page. Submit the new tab page, if you’ve selected Framed – URL, the process is complete. If you have selected Traditional, you will now begin populating your tab page.

The next step is to determine the number of columns and to populate the columns with content channels. Select Add Column for as many columns you want the tab page to contain. Each of the columns should have 100% widths.

After you have selected your columns, you will move on to populating them with content channels. Select your column and then select Add Channel. A page with a drop down menu of available pre-populated channels will appear. You can choose Applications, Auto-populate (not active), Entertainment, News, Others or Select All.

Select from the menu and click on Go. For example, we’ve selected News. We are presented with a choice of content for the channel including BBC News Africa, BBC News America and more. Add as many content channels in each of the columns as desired. When complete, return to the My Ramapo homepage tab and you will find your new tab page as an available information resource.

Personal Layout and Content Customization. By default, My Ramapo provides some flexibility for you to customize the tab pages and content channels that you have in your layout. Some tab pages have locked channels that insure all roles have access to critical information and resource links. In general the system allows you to:

  • Add tab pages to your layout
 with Framed (new URL or Web page) or Traditional columns/content channels
  • Modify tab pages to remove them from your layout, move tab pages to a new position, rename them, set the default tab page that opens when you log in, or change the way the tab page opens
  • Add columns to a new tab page
  • Modify columns to reorder or delete them on your tab page
  • Add content channels to new a new tab
  • Modify unlocked content channels to move them to other tab pages, reorder unlocked content channels on a given tab page, or delete unlocked content channels from a tab page
Announcements

Campus and Personal Announcement content channels allow communication with specific groups of My Ramapo users. These announcements have a start and stop date in the system and will appear until they expire or are deleted.

Campus Announcements are global messages sent to all system users. Personal Announcements are sent based on information specific to your role on campus, your major, enrolled classes, groups, or some other attribute. For example, an announcement can be sent to all history majors informing them of a lecture, event or other news. These announcements can be sent in multiple forms. A Campus Announcement and Personal Announcement content box appears on the upper right side of the My Ramapo home page. Announcements can be posted in these content boxes without sending an e-mail message or with an accompanying e-mail message.

Campus division heads have pre-selected and authorized primary and secondary contacts within their division to transmit broadcast announcements (content box and/or e-mail) through the My Ramapo system. When primary contacts are not available, secondary contacts may be contacted.

Announcement Protocol. Campus unit members wishing to post and/or send a broadcast e-mail announcement must submit their request in writing through their supervisor(s) and receive final approval from their divisional vice president (or designee). Exceptions to the approval process are in effect during emergencies related to health and safety and/or during off hours and weekends when supervisors and/or division heads may not be available in a timely manner. When making a request, campus units must specify which campus audiences are to receive the announcement. (Note: attachments not currently available through this system.)

The subject line of official e-mail announcements should lead with the word “Official” followed by a colon and the specific topic of the announcement (e.g., Official: Opening Convocation). The first line of the text before the body of the message should address to whom the message is being sent (e.g., “To: Faculty and Staff” or “To: RCNJ Students”).       The message must also contain a contact name, office name and phone number or e-mail address. It is important to know who sent the announcement and to whom to reply for further information because the default sender for My Ramapo e-mail is announcements@ramapo.edu, which cannot receive a reply.

Announcements can be targeted to the following populations: faculty, employees and/or students. Some subsets of these populations can also be targeted for announcement e-mail communication.

E-mailing Announcements to Classes. Faculty and students can always e-mail their class members or instructors using My Ramapo. This eliminates the need to collect e-mail addresses and create mailing lists. To use this feature, login to My Ramapo, go the My Courses Tab and follow the link in the left column to access your course homepage.

E-mail Announcements to GroupsMy Ramapo groups also have the option to e-mail members of their group. This eliminates the need to collect e-mail addresses and create mailing lists. Some group leaders may choose to disable the e-mail tool. To use this feature, login to My Ramapo, go the groups icon and follow the link on My Groups Tab to access your group.

Conveners / Dean E-Mail Announcements to Students Within Their Major / School. Conveners and Deans have the option to e-mail students within their major or school. These messages would be sent using the same protocol used for Personal Announcements.

Targeting Your Audience
The role of faculty, employee or student is assigned according to Banner. Individuals can have multiple roles. Below are the populations included in each role.

Faculty – everyone who teaches a course  (Full-time or part-time faculty, adjuncts, staff who teach). Also included in faculty role are advisors, staff in Provost’s office, deans, and unit secretaries from the schools.

Employee – everyone who receives a paycheck (Full-time or part-time staff, faculty, students who work at Ramapo.) Also included in employees are Rutgers Biomedical and Health Sciences staff at Ramapo, Volunteers, Dining Services managers and campus store managers.

Student – all students with active enrollment status (Full-time or part-time students, staff who enroll in courses)

There are subset descriptions in each role

Employee subsets include:

  • Full time employees excluding faculty and student employees.
  • Employees who are either managerial or professional (AFT and certain CWA positions).
  • Employees who are either clerical (CWA), service (Public Safety/ IFPTE) or facilities (IFPTE).
  • Employees who have access to Banner Finance.

Faculty subsets include:

  • Full-time faculty
  • Part-time faculty

Student subsets include:

  • Full-time student
  • Part-time student
  • Freshmen students
  • Sophomore students
  • Junior Students
  • Senior Students
  • Undergraduate Students
  • Graduate Students
Self Service

Web Self-Service Content Channel. The Web Self-Service content channel is found on the My Ramapo homepage tab and on the My Courses Tab Page for faculty and students, as well as on the Employee Resources Tab Page for employees.

For enhanced security, you will be prompted to re-authenticate using your Ramapo e-mail ID and password to access self-service functions. Depending on your role on campus and your level of access, you will be presented with forms for the various administrative tasks you need to perform. Self-service functions are available for students, faculty, employees and those with rights to finance. Self-service functions are listed below:

STUDENT Services (Web for Students).
Register for courses; search the course schedule and catalog; view grades, transcripts, degree evaluation, financial aid, holds, billing statement (also known as Account Summary); initiate a credit card or electronic debit payment (Account Summary and Pay Online); view and/or update your personal information.

FACULTY Services (Web for Faculty).
View class lists, teaching schedules, advisees academic information, issue overrides, submit grades; view and/or update your personal information.

EMPLOYEE Services (Web for Employees).
View benefits, deductions, pay information, tax forms, leave balances, job title summary; update student time sheets; view and/or update your personal information.

FINANCE Services (Web for Finance).
View unit or department budgets, revenues, expenditures, commitments and available balances for your areas of fiscal responsibility. Ability to query financial information is based upon your security privileges.

NOTE: Access to Web for Students and Web for Faculty are always available through the College’s public Website,http://www.ramapo.edu/web-resources/.

My Courses

My Courses Tab Page. 
When you click on the My Courses tab page, you will see the My Courses content channel which provides access to course schedules, course homepage, course e-mail, course chat and course materials. Faculty roles see the courses they teach, and student roles see the courses in which they are enrolled.

Course Homepage Features. Course Studio provides functions that support homepages for students enrolled in courses. For the most part, the Course Studio provides the same features as Group Studio, with a few differences.

Unlike groups established for clubs and interests, students are automatically given access to course homepages when they enroll in a course. All courses have natural course leaders. Typically, a course leader is the course instructor and is designated at the time this course information is added to the Banner system. Course leaders use Course Studio to complete the following tasks:

  • Create and manage the course homepage, including the links, articles, files, and photo content.
  • Set up the course message board with topics and an overall description, and delete topics, messages, or replies as necessary.
  • Create and manage the course calendar.
  • Assign privileges to course members so responsibility for any of the above tasks can be delegated.

Instructors can also group any number of courses into a single consolidated course, for which studio tools and content can be managed through a single access point.

The Course Studio application provides a set of tools that appear in a menu on the left-hand column of any page for which you are the course leader, which allow you to manage your homepage. The menu includes options that let you manage the content on the course homepage (see content tools below), and options that let you manage the configuration of the course (see configuration tools below). If responsibility for any course homepage management has been delegated to other members, they will also see a tools menu, but it will only contain options for any permissions that they have been assigned.

Course Homepage Tools. Depending on your role (member or leader), the homepage will provide access to a number of tools.

Course tools are provided to all course members (this is what students see).

  • Homepage. Allows you to return to the group or course homepage from any subpage.
  • Announcements. Allows you to view group or course announcements.
  • News. Allows you to read all articles that have been written by other members and to submit articles for potential posting.
  • Photos. Allows you to view all of the photos that have been posted and to submit photos for potential posting. The maximum file size that can be uploaded for photos is 2 MB.
  • Links. Allows you to view all of the links that have been posted and to submit links for potential posting.
  • Files. Allows you to view all of the files that have been posted and to submit files for potential posting. The maximum file size for upload to file sharing in course and group homepages is 40 MB. File sharing supports all file types.
  • Message Board. Allows you to enter a dedicated message board where you can read and post messages and replies.
  • Calendar. Allows you to access a course calendar. Your course meeting time is indicated on your calendar.
  • E-mail. Allows you to send e-mail to course members.
  • Chat. Allows you to enter a dedicated chat room where you can participate in real time discussions with other members.
  • Members. Allows you to view a list of other group members and information about each, including any homepages that the member might have. You can also post your own homepage link.

Note: This is a comprehensive list of all tools and applications that are potentially available to courses. Depending on the rights and permissions granted to you by your system administrator, you may only see a limited set of these tools.

Content tools are only provided to course leaders/instructors, and to course members who have had responsibility for managing a homepage feature delegated to them.

  • Manage Homepage. Allows you edit to the content that members see on the homepage, including featured photo, featured links, and top five links.
  • Manage News. Allows you to edit articles that have been submitted for posting, and to post articles to, and delete articles from the homepage.
  • Manage Photos. Allows you to post photos to and delete photos from the homepage. The maximum file size that can be uploaded for photos is 2 MB.
  • Manage Links. Allows you to post links to and delete links from the homepage.
  • Manage Files. Allows you to post files to and delete files from the homepage. The maximum file size for upload to file sharing in course and group homepages is 40 MB. File sharing supports all file types.
  • Manage Message Boards. Allows you to post topics, edit descriptions for the course ‘s message board forum, and to delete message board topics and replies.
  • Manage Calendar. Allows you to add events and other important items to the course calendar. Your course meeting time is automatically indicated on your calendar.
  • Manage Announcements. Allows to you to post new announcements to the homepage and delete existing announcements from the homepage.

Configuration tools are only provided to course leaders/instructors.

  • Applications. Allows you to specify which of the possible system applications (like Chat or Files) are available to group or course members.
  • Members. Allows you to add, remove, activate or inactivate course members. This is done dynamically when the student registers for the class or drops the class. However, after the 50% refund period, you need to remove those students manually because their records need to remain for Financial Aid records.
  • Permissions. Allows you to review and edit the list of course members who have been given permission to manage a homepage feature.

Personal Tools are provided to all course leaders and member.

  • My Profile. Allows you to review your group membership information and to cancel your membership.
  • My Courses. Allows you to navigate back to the full list of all your courses.
  • My Consolidated Courses. Allows you to navigate back to the full list of all your consolidated courses.

Note: As with the overall tools and applications that are potentially available to a group or course, this list will vary depending on the rights and permissions granted to a group or course by the school’s system administrator.

As the course leader, you will work extensively with these tools to create and manage the pages, resources, and content members see, and to deactivate and reset the permissions associated with member profiles.

Files Limits: The maximum file size for upload to file sharing in course and group homepages is 40 MB. File sharing supports all file types. The maximum file size that can be uploaded for photos is 2 MB. Supported files for photos are .jpg, .jpeg and .gif. There is a total of 250 MB of disk space available per group or course for storing photos and shared files.

Course Consolidator

Course Consolidator Overview. My Ramapo enables instructors to save materials they would like to make available to multiple course homepages by creating a consolidated course that transfers content on its homepage to other courses within the consolidated course. This is useful because instructors are often assigned to teach more than one section of a course, or are assigned to repeat a course over several terms. Typically, they use some of the same materials for each of these and would like a way to save course materials, rather than having to load the same material on to the course homepage for each section or term.

How the Course Consolidator Works.
The consolidated course (CC) homepage can be used to save course content and is a quick way to send e-mail or announcements to multiple classes. You can manage multiple courses from a single master page, making your course page set-up easier. As the current semester ends, and a new one begins, you simply add the new semester course to the consolidated course and content is already there. The CC page remains in the system as long as you want (unlike other course homepages). Old courses can be removed from the “active” course list for consolidated courses. If older semesters are still available and are active in the consolidated course, you have a method to communicate via e-mail to your former students.

When you create a consolidated course, the system creates a consolidated course homepage (the parent) that includes any courses you add to it. The consolidated course homepage sends content to each course that is added as a member of it. Use the course content tools on the CC homepage (which look and function identically as the individual course tools) to manage content for the consolidated course and its members. You can toggle between the CC homepage and member courses listed on the right side column. You can create as many consolidated courses as you need.

Creating and Managing Consolidated Courses.
Once you click on the “My Courses” channel in My Ramapo/Luminis, you are sent to a page with your course schedule. There is a link near the top right called “My Consolidated Courses.” Click this link to set up and manage your consolidated courses.

To create a consolidated course:

  • Select the desired courses from the “Courses Available for Consolidation” list and click the “Create” button at the bottom. (Caution: Be careful to avoid selecting old semesters by mistake.)
  • Name the consolidated course. The name of the consolidated course DOES appear to students, so name it something meaningful. The title is for your own reference. The consolidated course will now appear in the consolidated course list at the top.

To add or delete courses to or from a consolidated course:

  • Go to “My Consolidated Courses”
  • Click on the consolidated course name to which you want to add or from which you want to delete the course.
  • On the left navigation under “Configuration Tools,” click on the “Courses” link.
  • Add or remove the desired courses.

To view a consolidated course:

  • Go to “My Consolidated Courses”
  • Click on the consolidated course name to view it.
  • Use the content tools to set up the page.

To delete consolidated courses:

  • NOTE: Once a consolidated course is removed, ALL data associated with it (links, images, articles, etc.) will no longer be available.
  • Consolidated courses can be deleted by the instructor if needed, but all courses must be removed from the consolidated course active course list first, then the consolidated course can be deleted. (See add or delete courses).
  • Once all courses are deleted from consolidated course, go to “My Consolidated Courses.”
  • Select the Consolidated Course Name to be deleted from the Consolidated Course List.
  • Click the “Remove” button.

To modify the name and title of the consolidated course:

  • Go to “Configuration Tools,” “General Settings” link, and rename.

Consolidated Course Quick View (PDF)

Groups

The Group Studio application gives students, faculty, and employees the ability to create and manage group homepages. Group Studio provides homepages for clubs or other affiliations (e.g. committees, organizations). Most of the functionality contained in groups is the same as the course homepage tools, making them easier to learn.

Group Features. Group Studio supports the following types of groups for clubs, committees, etc.:

  • Public groups. Public groups are open for anyone to join.
  • Restricted groups. Membership in restricted groups is subject to certain criteria. For example, to access a group home page for a committee or office, an individual must first be accepted as a member of that organization.
  • Hidden groups. Hidden groups are not displayed in the group category index and do not have a guest view page. Hidden groups are typically used to publish and discuss sensitive information that should not be available even in a restricted group.

My Groups. This tab provides access to a page that allows you to manage a groups index (those to which you belong), to access overall policies about forming and belonging to groups at Ramapo, and a form that allows you to request creation of groups.

Group Index. This tab provides access to a page that lists all groups, organized by categories, and allows you to access the group guest homepages within each category so that you can read about and request to join a group.

Request Group. This tab provides a form that you can fill out to request the creation of a new group. If you request the creation of a new group, you become the group leader and have initial responsibility for creating and managing the group homepage and guest view. All groups have a group leader. Co-leaders can be added by the leader. Group leaders use Group Studio to complete the following tasks:

  • Create and manage the group homepage, including the links, news articles, files, and photos posted to the homepage.
  • Create and manage the group guest view page, including the group description and information, and any links or photos that would be appropriate to be viewed by non-group members.
  • Create and manage sub-groups to meet the needs of smaller populations that exist within your group membership.
  • Set up the group message board with topics and an overall description, and deleting topics, messages, or replies as necessary.
  • Create and manage the group calendar.
  • Activate and deactivate group members as necessary, including approving or disapproving membership requests for restricted groups.
  • Send targeted announcements to group members that appear on the group homepage and in the member’s personal announcements channel.
  • Assign privileges to group members so responsibility for any of the above tasks can be delegated.

Group Studio provides a set of tools that appear in a menu on the left-hand column of any page for which you are the group leader. The menu includes options that let you manage the content on the homepage and guest view page, and options that let you manage the configuration of the group. If responsibility for any group homepage management has been delegated to other group members, they will also see the tools menu, but it will only contain options for any permission they have been assigned.

Group Homepage Tools. Depending on your role (member or leader), the homepage will provide access to a number of tools:

Group tools. These tools are provided to all group members.

  • Homepage. Allows you to return to the group homepage from any subpage.
  • Announcements. Allows you to view group or course announcements.
  • News. Allows you to read all articles that have been written by other members and to submit articles for potential posting.
  • Photos. Allows you to view all of the photos that have been posted and to submit photos for potential posting. The maximum file size that can be uploaded for photos is 2 MB.
  • Links. Allows you to view all of the links that have been posted and to submit links for potential posting.
  • Files. Allows you to view all of the files that have been posted and to submit files for potential posting. The maximum file size for upload to file sharing in course and group homepages is 40 MB. File sharing supports all file types.
  • Message Board. Allows you to enter a dedicated message board where you can read and post messages and replies.
  • Calendar. Allows you to access a group calendar.
  • E-mail. Allows you to send e-mail to group members.
  • Chat. Allows you to enter a dedicated chat room where you can participate in real time discussions with other members.
  • Members. Allows you to view a list of other group members and information about each, including any homepages that the member might have. You can also post your own homepage link.

Note: This is a comprehensive list of all tools and applications that are potentially available to groups and courses. Depending on the rights and permissions granted to you by your system administrator, you may only see a limited set of these tools.

Content tools. These tools are only provided to group leaders, and to group members who have had responsibility for managing a homepage feature delegated to them.

  • Manage Homepage. Allows you edit to the content that members see on the homepage, including featured photo, featured links, and top five links.
  • Manage Guest View. Allows you edit the content that non members see on the group’s guest page, including the group description, a group photo, general group links, and other group information. This information should indicate what the group is about, so others can decide if they would be interested in becoming a member.
  • Manage News. Allows you to edit articles that have been submitted for posting, and to post articles to, and delete articles from the homepage.
  • Manage Photos. Allows you to post photos to and delete photos from the homepage. The maximum file size that can be uploaded for photos is 2 MB.
  • Manage Links. Allows you to post links to and delete links from the homepage.
  • Manage Files. Allows you to post files to and delete files from the homepage. The maximum file size for upload to file sharing in course and group homepages is 40 MB. File sharing supports all file types.
  • Manage Message Boards. Allows you to post topics, edit descriptions for the group’s message board forum, and to delete message board topics and replies
  • Manage Calendar. Allows you to add events and other important items to a group calendar.
  • Manage Announcements. Allows to you to post new announcements to the homepage and delete existing announcements from the homepage.

Configuration tools. These tools are only provided to group leaders.

  • General settings. Allows you to change basic group attributes, such as name, description, and group type.
  • Applications. Allows you to specify which of the possible system applications (like Chat or Files) are available to group members.
  • Sub Groups. Allows you to create, activate, and inactivate subgroups.
  • Members. Allows you to activate or inactivate group members. For restricted groups, you need the check the “Members” link in Configuration Tools often to approve group membership. (Restricted Groups only)
  • Permissions. Allows you to review the list of group members who have been given permission to manage a homepage feature.

Personal Tools.
These tools are provided to all group members and leaders:

  • Groups Policy. Allows you to review Ramapo’s policy for establishing online groups. (Groups only)
  • My Profile. Allows you to review your group membership information and to cancel your membership.

Note: As with the overall tools and applications that are potentially available to a group, this list will vary depending on the rights and permissions granted to a group or by the school’s system administrator.

As the group leader, you will work extensively with these tools to create and manage the pages, resources, and content members see, and to deactivate and reset the permissions associated with member profiles.

Files Limits. The maximum file size for upload to file sharing in course and group homepages is 40 MB. File sharing supports all file types. The maximum file size that can be uploaded for photos is 2 MB. Supported files for photos are .jpg, .jpeg and .gif. There is a total of 250 MB of disk space available per group or course for storing photos and shared files.

Calendar

The My Ramapo Calendar gives you the ability to manage school and course related calendar(s) as well as your group and personal calendar(s) from any computer with Web access. The calendar is automatically integrated with your school’s existing information system and is dynamically updated when you register for, drop, or are assigned to teach a class.

As soon as you are assigned to a class, the calendar for the class will be added to your set of calendars. While campus-wide information may automatically appear on the calendar (dates for first day of class, holidays, spring break, finals week and last day of class), instructors can add other important items to the calendar (activities such as quizzes, exams, research paper due dates, field experiences, etc.). This information can then be shared with all the students enrolled in the class.

The Calendar allows you to manage multiple calendars (your courses and school-related calendars as well as your personal calendars). You can subscribe to the following Ramapo calendars: The Academic Calendar, and the Faculty Calendar by searching and subscribing. You can also create your own calendars and share them with friends. When you update your calendar your friend’s calendar will be updated too.

You can also set your calendars to send reminder e-mails before a scheduled event. That way you will get a convenient reminder that you or they need to be somewhere.

The Calendar is a web-based scheduling program. Using an Internet browser you can:

  • Use your calendar to record events and tasks
  • Create and change calendars
  • Make your calendars available to other people
  • Access other users’ calendars
  • Create a Calendar Group (a collection of several calendars, which helps you to view and manage more than one calendar)

With the calendar application you can create or change events such as meetings, appointments, birthdays, or any item with an associated date and time. You can create tasks such as to-do items and set a timed deadline for completion of these tasks. You can set reminders and notifications for events and tasks. You can let other people view your calendars and add events to your calendars.

Calendar Groups. The Calendar allows you to look at and even combine one or all of your calendars to check for overlap and conflicts. The calendar also enables you to collect several calendars into a grouping called a “calendar group.” You can think of a calendar group as a composite view of multiple calendars. Each calendar group can have a separate name, different privacy settings, and different option settings.

PDA Sync
Calendars can be synced with PDAs on the PC platform by downloading software at http://its.ramapo.edu/downloads/

If you have questions, or need assistance, contact the Help Desk.

Chat Guidelines

Stay and chat as long as you like, but remember that there may be minors in these rooms. When you participate in an online chat, you agree not to:

  • Publish, post, e-mail, upload, or otherwise distribute any content that is harmful, inappropriate, unlawful, threatening, abusive, harassing, defamatory, vulgar, obscene, libelous, invasive of another’s privacy, hateful, or racially, ethnically, or otherwise objectionable
  • Publish, post, e-mail, upload, or otherwise distribute personal information about a person under 18, including his or her full name, address, phone number, picture, or the name of his or her institution
  • Offer for sale products or services, except in those areas provided for that purpose
  • Link to any content not allowed in the system
  • Harvest screen names
  • Harm minors in any way
  • Impersonate any person or entity, including, but not limited to, an official representative of your institution, or falsely state or otherwise misrepresent your affiliation with a person or entity
  • Forge headers or otherwise manipulate identifiers in order to disguise the origin of any content transmitted through the system
  • Publish, post, e-mail, upload, or otherwise distribute any content that you do not have a right to transmit under any law or under contractual or fiduciary relationships (such as inside information, proprietary and confidential information learned or disclosed as part of employment relationships or under nondisclosure agreements)
  • Publish, post, e-mail, upload, or otherwise distribute any content that infringes any patent, trademark, trade secret, copyright or other proprietary rights of any party
  • Publish, post, e-mail, upload, or otherwise distribute any unsolicited or unauthorized advertising, promotional materials, “junk mail,” “spam,” “chain letters,” “pyramid schemes,” or any other form of solicitation, except in those areas (such as shopping rooms) that are designated for such purpose
  • Publish, post, e-mail, upload, or otherwise distribute any material that contains software viruses or any other computer code, files or programs designed to interrupt, destroy or limit the functionality of any computer software or hardware or telecommunications equipment
  • Disrupt the normal flow of dialogue in a chat room or otherwise act in a manner that negatively affects other users’ ability to engage in real-time information exchanges
  • Interfere with or disrupt the system or servers or networks connected to the system, or disobey any requirements, procedures, policies or regulations of networks connected to the system
  • Intentionally or unintentionally violate any applicable local, state, national or international law, including, but not limited to, regulations promulgated by the U.S. Securities and Exchange Commission, any rules of any national or other securities exchange, including, without limitation, the New York Stock Exchange, the American Stock Exchange or the NASDAQ, and any regulations having the force of law
  • “Stalk” or otherwise harass another
  • Collect or store personal data about other users.
Frequently Asked Questions
General Questions:

What is the My Ramapo portal?
My Ramapo (Luminis) portal is the Ramapo College Intranet. Users can access secure information from Web Self-Service (Web for Faculty, Students, Employees, Finance), e-mail, calendar, groups and course tools. Additional non-secure information is available including links to important information and resources. My Ramapo is a communication tool that allows users with Ramapo e-mail access the ability to receive and send customized information according to their role, i.e. student, faculty, employee. With My Ramapo, faculty and students can see their class schedules. Faculty can easily send e-mail to all members of each class, as well as use other course tools including uploading files, chat room, message board and class calendar. Users can also access the Ramapo Master Address book, create or import a personal address book, send and receive announcements.

Who can use My Ramapo?
This is the College Intranet and is only available to those with Ramapo e-mail accounts. Currently the system is available to students, faculty and employees. It may be available to other populations in the future. A Ramapo e-mail account is required for access to this system.

How do I access the My Ramapo portal?

Enter the URL: http://www.ramapo.edu/communications

Simply input your Ramapo e-mail ID and password to get into the portal.

Links to My Ramapo are also available from Ramapo public Website homepage on the lower blue bar and in the upper right hand corner Quicklinks at www.ramapo.edu.

What is my user name and password?
Your user name and password are the same as your Ramapo e-mail account. If you are new to Ramapo, you need to activate your e-mail account. This can be done online by following the link on the my.ramapo.edu login page for “how do I get a user name and password?” This account activation utility activates your Ramapo e-mail Account and provides you with a USER ID or UID and password. Your UID can be used to access email as well as My Ramapo (Luminis) as well as other services at Ramapo. Enter your Ramapo ID and date of birth to activate your account and receive your UID. If your account already exists your UID will be provided for you.

What if I already activated my user name and password but I can’t remember them?
If your account already exists your User ID will be provided for you by the Account Activation utility. See “What is my user name and password” above for more information. If you have forgotten your password, visit the link for Password changes on the login page. You need to know your Ramapo user ID to change your password. Passwords cannot be a dictionary word, must contain numbers and letters, and must have at least six characters.

How do I change my password?
Follow the link below. Passwords cannot be a dictionary word, must contain numbers and letters, and must have at least six characters. If you use a pop-up blocker, you will need to disable it to enter your email password the first time or if you reset your password.

Password Changes

I used to be able to access My Ramapo, but I can’t anymore. What’s wrong?
If you don’t access your account for 2 years it will expire. Keep your account active by using it. Contact the Help Desk to reactivate your account.

Can I access My Ramapo from home or from my residence hall?
Yes, you can access My Ramapo from any computer with a web browser and internet connection.

What if I need help learning how to use My Ramapo?
The system is fairly simple to learn and there are many resources for additional help. Once you login there is help icon available on the top right of your screen. Workshops are offered periodically for employees through the Instructional Design Center. You can also contact the Instructional Design Center or anyone on Team Luminis for help.

What if I am having a technical problem with My Ramapo?
Contact the Help Desk at extension 7777 and they will log and track your problem, and help resolve it. You can contact the Help Desk by e-mail at helpdesk@ramapo.edu.

Do I need to logout?
Yes, you should always logout for security reasons so others don’t have access to your personal information. The system will automatically time you out after 60 minutes of inactivity.

Why do I sometimes get timed out of My Ramapo?
There is a 60-minute timeout for security. It takes effect if you are idle for 60 minutes and will automatically log you out of the system. As long as you click on something within 60 minutes, you won’t get logged out. Web Self-Service has a 30 minute timeout for security.

Can I use a pop-up blocker?
Pop-up blockers can cause problems with My Ramapo. If you use a pop-up blocker, you will need to disable it to enter your email password the first time, or if you reset your password. If your browser will not let you enter the My Ramapo site at all because it has a pop-up blocker, go to the browser preferences and make http://my.ramapo.edu an allowed site.

What browsers are supported?
Windows: Firefox 1.5.0.1 and 2.0 and 3.0, Internet Explorer 6.0 SP2 and 7.x, Mozilla 1.7.12 and Netscape 7.2 and 8.1
Macintosh: OS X v10.5 – Firefox 2.0 and Safari 3.1. OS X v10.4 – Firefox 1.5.0.1 and 2.0, Netscape 7.2 and Safari 2.x and 3.1. OS X v10.3 – Firefox 1.5.0.1, Mozilla 1.7.12, Netscape 7.2 and Safari 1.3.9.

What if I use assistive technology to access my computer and have trouble using My Ramapo?
Contact the Office of Specialized Services at (201) 684-7514 for assistance. There are adjustments you can make to the My Ramapo layout and other techniques to use for better access.

Course and Group Questions:

What are course homepages?
My Ramapo course homepages are simple course homepages with basic course tools for academic use. (These course homepages do not replace the more sophisticated learning management systems, such as Moodle.) Course homepages are found under the My Courses Tab in the My courses Channel. They can be viewed by semester. Once you click on the course title link, it will bring you to your course homepage and you are ready to input your course content.

Course homepages are automatically created in My Ramapo for you. All students are automatically added as members of the class as they register or removed as they drop courses.

The course consolidator (see Course Consolidator above) tool is available which can be used by faculty to manage courses that repeat or with multiple sections.

What are groups?
Groups are a community of online groups for people to join with common interests. A group homepage is provided with tools to post files, links, news, announcements, a calendar, e-mail group members and more. Groups are accessed by clicking on the groups icon in the top right side of your screen. Groups can be public or restricted to select membership. Groups are usually “joined” by individuals who become members. However, group members can be added individually to restricted groups by the group leader, if needed. New groups must be requested by submitting the online form and need to be activated by the group administrator. The person who creates the group is the group leader. Management of the group homepage can be shared by more than one person if the group leader sets up permissions accordingly.

What’s the difference between course homepages and group homepages?
Not much, in fact they look almost identical and share the same application features. Course homepages are designed for course use and are found under the My Courses Tab in the my courses Channel. Course homepages are automatically created in My Ramapo for you and students are automatically populated for you when they register. Group homepages are generally for non-classroom use. Groups are accessed by clicking on the groups icon in the top right side of your screen. Groups members need to join or can be added by group leaders to restricted groups.

What if I am co-teaching a class, but my co-instructor does not appear on my course homepage?
Once your course modification form is submitted and processed, co-teachers will automatically appear as an instructor on the course homepage and they will have access to the course roster and class homepage. If you have difficulty contact Cindy Brennan, the Registrar at brennanc@ramapo.edu

Can I add teaching assistants, such as a peer facilitator, to help manage my course homepage?
Yes, you can add teaching assistants as long as they have a Ramapo e-mail account. If you go to your course homepage, and click on the link near the bottom on the left called “members”, then you will click on “add member” and you can search the system for their name (last name, first name) and then add your assistant. The system prompts you to send a message telling him/her that they have been added. The reason peer facilitators don’t automatically appear in your class is because they are not “students registered to take the class”.

How do students get access to course homepages?
Course homepages are found under the My Courses Tab in the my courses Channel. They can be viewed by semester. Once you click on the course title link, it will bring you to your course homepage.

Students are automatically added and dropped from the course homepage in the “member” listing as they add or drop your course during the registration process, until the end of the official add/drop period. Students dropping or withdrawing after that time will continue to appear. However, you can manually delete them by going to the course homepage under “Configuration Tools” (not course tools) on the left and select “members”. Check the name and click on the delete button.

Can students submit content to my course page? Does student content need to be approved?
Yes. However, all content for files, links, news and photos submitted to My Ramapo/Luminis course homepages by students, needs to be activated by the faculty/course leader. This allows the faculty member to approve this content before it goes live on their page.

Faculty have a set of tools on the left column of the course page to manage content. They are under the heading “content tools” and each one begins with the word “manage”.

To activate News, Photos, or Links: Go to “manage news,” “manage links ” or “manage photos.” Student submissions show up under the “submitted” section. Check the item and select “activate” for it to appear on the course page, or if you do not want it to appear, select “delete.” All items that are activated will now appear on the “active” section for each course tool. The item will now be available to everyone who is a member of the course.

To activate files: Go to “manage files” in this case and you should see the “New File requests” indicated in red. Click on the link to “activate” or “delete” the files. Once you activate the file it will be available to everyone who is a member of the course.

Submissions to the message board do not need activation.

How do I use the e-mail students in my course function in My Ramapo?

  1. Login to http://my.ramapo.edu
  2. Click on the “My Courses” tab, then click on
  3. Select the term/semester in the “course schedule” pull down menu
  4. To link to your course homepage, click on the course title
  5. Click on “e-mail” under the “course tools” menu on the left side
  6. Use “select all” to e-mail the entire class, or select individuals to e-mail by marking the check box next to their names. Then click the “Send E-mail” button to open a compose e-mail window to write and send your e-mail. “Select all” sends messages BCC. Remember to include yourself in the recipients list to have a record of the message sent . If you select “All Members” you will automatically be included in the recipient list.

The list of students is not accurate in the My Ramapo course page. How do I fix this?
Students automatically become My Ramapo course members upon registration and are removed when they drop a course. Occasionally, your course list may not match your Web for Faculty list. If this is the case, contact Heather at ext. 7320 in the Registrar’s Office to have it synchronized. Students who drop a course after the 50% refund period will remain on your My Ramapo course roster because of required records for Financial Aid. In this case the professor may manually remove students after the 50% refund period by accessing your course homepage, go to configuration tools, click on members, check the students name and click delete.

How will I know when my group has been activated?
All group requests go through a request queue. Faculty groups are automatically approved. Student groups are approved for officially recognized clubs and organizations. You will receive e-mail notification when your group has been activated. Please be aware that if you create a “restricted” group, you will need to activate all members into the group. This means you need to check the “members” link under the Configuration tools regularly. Public group membership is automatic and this does not apply.

How do people become members in a group?
Members can join groups themselves or group leaders can choose to add members into restricted groups. To join a group, simply select the group from the group index and click on join. The right to manage the members can be given to other members of the group to assist with group management by the group leader.

Are there any limitations to files I upload to course or group homepages?
A total of 250 MB is available for upload of files and photos for each course or group. Maximum file size for files uploaded to the file sharing area of course and group homepages is 40 MB. All file types are supported. Maximum file size of photos for upload to course and group homepages is 2 MB., both gif and jpg files are supported.

What is the Course Consolidator feature?
The course consolidator enables the instructor to preserve materials he or she would like to make available to each course’s homepage by creating a consolidated course that automatically feeds everything on it’s homepage to each course that is added as a member of that consolidated course.


Help

Check the My Ramapo Online Help for detailed information whenever you are logged in, by clicking on the help icon in the top right corner.

Help Desk
Phone: (201) 684-7777, e-mail helpdesk@ramapo.edu

Project Team Members
  • Cindy Brennan – Registrar
  • Pat Chang – Student Affairs
  • Tibor Csokasi – Library
  • Jeffrey Delos Santos – Enrollment Management
  • Lisa M Gonsisko – Residence Life
  • Danny Jean – Academic Advisement & First-Year Experience
  • Robert Josic – Web & Digital Marketing
  • Robin Keller – Information Technology Services
  • Lysandra Perez-Strumolo – Faculty Resource Center / SSHS
  • Peter Rice – Admissions
  • Steve Roma – Human Resources
  • Kevin Rutan – Specialized Services
  • Stephen Schur – project leader – Marketing and Communications
  • Valerie Scott – Instructional Design Center
  • Donna Mainardi Singer – Information Technology Services / Business Continuity
  • Mike Skafidas – Information Technology Services
  • George Tabback – project leader – Information Technology Services / Academic Affairs
  • Trish Williams – Instructional Design Center

Ramapo College of New Jersey • 505 Ramapo Valley Road • Mahwah, NJ 07430 • 201-684-7500
http://www.ramapo.edu/