This is to introduce the Degree Evaluation (also called CAPP audit).  The CAPP audit reflects specific catalog requirements by year, starting with the Fall 2006 Semester.

The CAPP format follows the major requirements from the Catalog.  We suggest printing both your new CAPP audit and a copy of the major requirements from the Catalog.  Viewing each, side by side, will enable you to better understand your CAPP audit.

The new audit has more capabilities.  You can select General Requirements (a shortened version which shows only what has been met or not met, and lists only your completed courses) or Detail Requirements (which also displays all the course choices for met and unmet requirements).

HOW TO READ THE DEGREE EVALUATION (CAPP AUDIT)

The following instructions review the evaluation section by section.  A basic principle to remember is that the audit is your Program Evaluation. This evaluation is for a specific Degree, School, Major, Minor, Concentration (if any) and Catalog Term.  At present, all Catalog Terms are for Fall 2006 as this is the date the Curriculum Enhancement Plan (CEP) requirements begin, and the evaluation audits against these CEP requirements.

Organization of the Degree Evaluation:

MET/NOT MET:  The audit indicates when you have completed all the requirements of each area and group by printing Met or Not Met.  (On the screen, Not Met shows up in red so you can easily identify your remaining requirements.)

THE FIRST SECTION:  This displays your Program Information (Degree, School, Major, Concentration) and also your Individual Statistics.
                        .
The individual statistics section has two separate required/used columns.  The first is by credit hours, the second by courses.  Under the CEP requirements for graduation, everyone needs a minimum of 128 credits. They also need a minimum of 32 courses.  Most courses in the CEP are equal to 4 credits.  The CEP requirements are listed by courses rather than credits; the evaluation reflects both.

Example:  You have earned 51 credits, 48 are from Ramapo and 3 are from another institution. You have a Ramapo Cumulative GPA of 3.31.  Your individual statistics would look like this:

                                               
GPA Information
This evaluation prints out numerous Grade Point Average (GPA) statistics. A Program GPA and an Overall GPA appear in the first section. Other areas in the audit show GPAs for the courses listed directly above them. THE ONLY GPA statistics that concern Ramapo students are the Overall GPA and the Major GPA. Ignore all others. The Overall GPA is your Ramapo Cumulative GPA for all courses taken in residence at Ramapo. This is the GPA which must be above 2.0 to graduate, and also the GPA used for entrance into gated majors, scholarships, etc. The GPA in your major does not appear in this section. It appears near the end of your evaluation, just before the listing of your electives.

Remember, the Program GPA is not your major GPA, nor your cumulative GPA. Ignore it.

THE REMAINING SECTIONS:

These are arranged in AREAS and GROUPS that show Academic Requirements in your individual program. 

General Education Areas:
The first areas listed are your General Education Requirements.  Each General Education requirement is listed as a single Area.  If you have been waived from any General Education requirements or if a requirement is also incorporated in you major, the Area will not show.

Example:  A computer science major does not have a Gen Ed Math requirement showing as an individual General Education area because the major requires Calculus I and thus the Gen Ed Math requirement is automatically covered in the major’s area. 

School Core Area:
This is the next area listed on the evaluation. 

Major Area:
The requirements of your chosen major are listed here.  Some majors also have groups or concentrations attached to them.

Group Areas:
Some majors are subdivided into groups.  These groups help to clarify the evaluation.  An example of this is the separate categories in the Psychology Major.  The major has 6 categories to complete and each is listed as a separate group. 

Concentrations:
Many majors have concentrations.  Your concentration must be declared or your evaluation will not reflect all of your requirements.  Majors that have concentrations are:
Business Administration, Biology with Physical Therapy, Clinical Lab Science, Communication Arts, Music, Theater, and Visual Arts. 

All Teacher Education requirements, if declared, will also display as a separate section between the majors and the minors. 

Minor Areas
Your Minor requirements display here.

MAJOR GPA: (major name here)
The courses that are computed in your major GPA are listed here.  Your Major GPA is listed after the last course in this area. 

Electives:
Any courses you completed that have not gone into other requirement areas but count toward your graduation total of 128 credits are listed here.

The above is the format of the BANNER/CAPP Degree Evaluation.  If you have a copy of your major requirements you will see how it follows the same format.

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IMPORTANT FEATURES of the EVALUATION and TIPS for EFFICIENT USE

As you access your evaluation on the WEB,  the Degree Evaluation Display Options allow you to select an audit that displays only General Requirements or Detail Requirements.

The General Requirements audit shows your individual statistics, and requirements you have met or not met for your program, along with the courses that were selected by you to fulfill these requirements.

The Detailed Requirements audit shows all the courses you could select to fulfill requirements.  If there were only one course required, but eight choices, it would list all eight courses and indicate which you had selected and which you did not.  This can get very lengthy, and thus attributes are used for many requirements that have a large number of choices.

Attributes are assigned to courses that satisfy requirements. These attributes are printed in the course descriptions, so you can easily identify the courses that count for specific areas. 

Underscored courses. Where individual courses are listed, underscoring indicates a link that will bring you directly to the course description in the Catalog.

Example from Detailed Requirement Audit: As you read a list of requirements in an area, many have multiple choices.  The following is an example of an area with two literature requirements, each with a choice.  There are  4 choices for the first, and 2 for the second.  It would look like this:

 
When you have completed all the requirements of a specific section it will say Met next to the title.  Group:  LITR required courses (2 courses)  Met or Not Met

The Yes or No under the Met column indicates whether or not you have taken the course listed to the right.

The Condition column indicates the choices you have with the courses listed to the right in Subject ID column...  The first line under condition is always blank and means “take this course”   In this case, LITR 201.  The following 3 lines under condition have  OR  listed.   This means you can take this course, LITR 201  OR  take LITR 203,  OR take LITR 208 OR take LITR 220.  

The YES next to LITR 208 shows that you have finished this choice of 4 courses. It shows you took it in the Fall of 2005, the title was Shakespeare, you earned 3 credits, received a ‘B’ and the Source was your Ramapo History.

Each time you see an AND under the condition column, it means it is the beginning of a new requirement, in this case the choice between LITR 202 and LITR 322. An OR shows you additional choices for the same requirement

Terms in the audit go by a six digit code.  The first four digits indicate the year; the next two the semester (10 = winter, 20 = spring, 30 = summer and 40 = fall).   Thus the 200540 shows that Literature 208, Shakespeare, was taken in the Fall of 2005.

The Source area next to a course indicates the status of the course. 
H-Student History at Ramapo                  Con-Continuing (currently enrolled)
T-Transfer                                                    R-Registered (in coming semester)
Areas do not show as met until a ‘Con’ or ‘R’ course is completed and passed.

WAIVERS and SUBSTITUTIONS

As you compare both the major sheet and your audit, you will see that the areas from which you have been waived do not appear on your audit. 

As with the current audit, some courses do not automatically fulfill specific requirements.  An example of this is a student has taken a course where someone made an exception for them, such as a substitution or waiver.  If this is the case, you will still need to see an advisor to have the adjustment made in to new program.

Take time to review your new audits.  If you feel that you have completed an area that is not showing as met, you should see your advisor. 

Common Questions and Answers:

Question:  I cannot see my audit because I have not declared my major.
Answer:    It is in your best interest to declare a major as soon as possible.  There is the capability of producing a ‘What If Analysis’ for any major, minor and concentration.  However, this capability may not be available during registration times.

Question:  I’ve had a lot of substitutions and they do not appear on my audit.
Answer:  Any substitutions or waivers that were applied in the ‘old’ (current)
computer system did not migrate into the new system.  You need to see your advisor to see if they still apply to your new program.  If they do, an adjustment can be made in the future.

Question:  Where to I go to answer questions about the changes in the curriculum and how it reflects on my audit?
Answer:  Your faculty advisor and you will determine how you will complete your requirements in the new system.  The CAPP audit may or may not be adjusted based on how close you are to graduation.  In some cases, the previous OnCourse audit will be used.  In any case, you should print out your OnCourse audit so you have a copy.

Question:  My audit has an expected graduation date printed on it.  I planned to take addition courses and will not graduate by this date.
Answer:  Don’t worry. It is just an expected date.  It is projected for a full-time student, with no extenuating circumstances.  You may have a different situation, such as attending part-time.